Dear All,
I am working as an HR in a private company. Kindly give your suggestions on the following matter: A fresher joined our company 3 months ago. During his initial stage, he was performing well in his work, maintaining punctuality, and displaying a positive attitude. However, for the past month, he has been frequently taking excessive leave, coming in late, and his performance has also deteriorated. Meanwhile, his parents have been contacting me and my director to inquire whether he has been showing up at the office or not. Our management has decided to let him go after a one-month notice period. I seek your assistance in handling such an employee.
Thank you.
From India, Chennai
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4I am working as an HR in a private company. Kindly give your suggestions on the following matter: A fresher joined our company 3 months ago. During his initial stage, he was performing well in his work, maintaining punctuality, and displaying a positive attitude. However, for the past month, he has been frequently taking excessive leave, coming in late, and his performance has also deteriorated. Meanwhile, his parents have been contacting me and my director to inquire whether he has been showing up at the office or not. Our management has decided to let him go after a one-month notice period. I seek your assistance in handling such an employee.
Thank you.
From India, Chennai
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Dear friend,
If a college fresher is becoming disobedient, why are you worrying too much that I did not understand? It appears that the said employee is not career-conscious. Be as it may, your organization may not invest time in driving career consciousness into his head. You run a business organization and not a counseling center. Let me give an analogy and say that your job is to cultivate the land and not convert arid land into cultivable land!
If the employee is taking unauthorized leave and also reporting late for his duties, then issue him a show-cause notice. If the explanation is not satisfactory, give him a warning letter. If the employee remains intractable, ask him to submit his letter of resignation.
As far as telephone calls from his parents are concerned, tell them politely that you run a business organization and not an educational institution. Therefore, these calls are uncalled for.
Final Comments: Your post is a reflection of changed social conditions. This is a millennial generation. Within this millennial generation also, those who have grown after 1991 were beneficiaries of economic liberalization. They are being pampered either by their parents or grandparents. They did not have pressing domestic responsibilities. Many of them are born in well-furnished 2 BHK or 3 BHK. In the preceding generation, a sense of responsibility was inculcated right from childhood. This was not the case in this generation. When they take up a job, all of a sudden, they become responsible. Few of them are too weak to carry this burden of responsibility. This employee appears to be from this category.
Thanks,
Dinesh Divekar
From India, Bangalore
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If a college fresher is becoming disobedient, why are you worrying too much that I did not understand? It appears that the said employee is not career-conscious. Be as it may, your organization may not invest time in driving career consciousness into his head. You run a business organization and not a counseling center. Let me give an analogy and say that your job is to cultivate the land and not convert arid land into cultivable land!
If the employee is taking unauthorized leave and also reporting late for his duties, then issue him a show-cause notice. If the explanation is not satisfactory, give him a warning letter. If the employee remains intractable, ask him to submit his letter of resignation.
As far as telephone calls from his parents are concerned, tell them politely that you run a business organization and not an educational institution. Therefore, these calls are uncalled for.
Final Comments: Your post is a reflection of changed social conditions. This is a millennial generation. Within this millennial generation also, those who have grown after 1991 were beneficiaries of economic liberalization. They are being pampered either by their parents or grandparents. They did not have pressing domestic responsibilities. Many of them are born in well-furnished 2 BHK or 3 BHK. In the preceding generation, a sense of responsibility was inculcated right from childhood. This was not the case in this generation. When they take up a job, all of a sudden, they become responsible. Few of them are too weak to carry this burden of responsibility. This employee appears to be from this category.
Thanks,
Dinesh Divekar
From India, Bangalore
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Dear Friend,
Shri Divekar has guided you correctly. In HR, one has to consider the interest of the organization and not that of the individual. If you fail in your duty, the organization will take action against you.
Regards,
Y.R. Shirke
From India, Mumbai
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Shri Divekar has guided you correctly. In HR, one has to consider the interest of the organization and not that of the individual. If you fail in your duty, the organization will take action against you.
Regards,
Y.R. Shirke
From India, Mumbai
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Thank you so much, Mr. Divekar & Mr. Shirke, for your guidance. I have planned to drop a mail to the employee as the first warning who is irregular to his work. Kindly correct the content regarding Warning For Irregular Attendance if any.
Sub: Warning For Irregular Attendance
This is to inform you that management has noticed that in the last 1/2 months, you have taken leaves (full day or short leave) mostly without any prior intimation to the company & it seems a regular practice. If you continue the same, we will have to take further disciplinary action, possibly including termination.
Furthermore, please note that no half-day/full-day leave will be given unless you inform the management at least three days before availing any leave.
From India, Chennai
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Sub: Warning For Irregular Attendance
This is to inform you that management has noticed that in the last 1/2 months, you have taken leaves (full day or short leave) mostly without any prior intimation to the company & it seems a regular practice. If you continue the same, we will have to take further disciplinary action, possibly including termination.
Furthermore, please note that no half-day/full-day leave will be given unless you inform the management at least three days before availing any leave.
From India, Chennai
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Dear Muthalgi,
If the employee has been absent a number of times, then it merits the issue of a show cause notice and not a warning letter. You should have issued a warning letter immediately after 1-2 unauthorized absences. Following is the revised draft:
Date:
To,
Mr _________
Employee No: ___________
Show Cause Notice on Unauthorized Absence
1. It has been observed that you have been absent from your duties _______ times in the last month and a half. Each time it was an unauthorized absence. Your uninformed and sudden absence hampers the work of your department.
2. The administration of _______ (name of your company) has taken serious note of your absences as these foster a culture of indiscipline. This show cause notice is issued to you to provide justification for your absence. You need to reply in writing within 48 hours of receiving this notice. If your explanation is found satisfactory or if no reply is received, severe disciplinary action will be initiated against you.
Name
Designation
Thanks,
Dinesh Divekar
From India, Bangalore
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If the employee has been absent a number of times, then it merits the issue of a show cause notice and not a warning letter. You should have issued a warning letter immediately after 1-2 unauthorized absences. Following is the revised draft:
Date:
To,
Mr _________
Employee No: ___________
Show Cause Notice on Unauthorized Absence
1. It has been observed that you have been absent from your duties _______ times in the last month and a half. Each time it was an unauthorized absence. Your uninformed and sudden absence hampers the work of your department.
2. The administration of _______ (name of your company) has taken serious note of your absences as these foster a culture of indiscipline. This show cause notice is issued to you to provide justification for your absence. You need to reply in writing within 48 hours of receiving this notice. If your explanation is found satisfactory or if no reply is received, severe disciplinary action will be initiated against you.
Name
Designation
Thanks,
Dinesh Divekar
From India, Bangalore
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Legally speaking, if he is on probation, terminate his service by giving one month's notice. If he is a permanent employee, then you have to issue a charge sheet, conduct a domestic inquiry, and then terminate him (which will be costly as well as time-consuming).
Or you can just convince him to submit his resignation or even his parents (since you are in talking terms with them). This will be the best solution instead of following the legal route.
From India, Kolkata
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Or you can just convince him to submit his resignation or even his parents (since you are in talking terms with them). This will be the best solution instead of following the legal route.
From India, Kolkata
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