I am interested to discuss the structure of handbook. The content is very company specific .
It will start with a short introduction about the company followed by the Code of Conduct. As a startup, you might not a very detailed CoC, but essential points such minimum standards for operations, safety measures and non-adherence standards.
HR policies such as Leaves, Performance Appraisal, Data maintenance, Re-imbursements, Medical and other benefits, Dress codes if applicable and other details such as work timings . Please include guidelines to BYOD and social media .
Please keep the content as succinct as possible, so that the new joined actually reads it .
Do share what more would you may wish to add.
Having worked in a Startup and designed its policies and processes, I can confidently tell you that having an employee handbook creates great confidence in new joinees since it shows that processes are put into place.
I agree with the content suggested by (Cite Contribution), and would like to stress that a Code of Conduct is essential since you are building the organization, and by default, its culture. So it's important to specify norms of behaviour.
With reference to policy information, this should be a synopsis of the main policy and not the entire content. A new employee should be able to understand what the policy is about, and his entitlement within it. Any exceptions should be mentioned in the main policy, and not the employee handbook.
You should add a message from the MD / CEO along with the company's vision, mission & values. Values should be clearly explained, and linked to the code of conduct.
Hope this helps. Please contact me offline if you wish to discuss this further.
The following points are covered up in any HR book.
EMPLOYEE WELCOME MESSAGE
Human Resource Beliefs
Employee Acknowledgement Form
Non - Discrimination
New Employee Orientation
Probationary Period for New Employees
Employment Termination Policy
Conflicts Of Interest
Confidentiality & Proprietary
Keys to Office
EMPLOYMENT STATUS & RECORDS
Access to Personnel Files
Employment Reference Checks
Personnel Data Changes
Education Development, Training
EMPLOYEE REFERRAL POLICY
Employee Referral Program
Referral Award/ Award
Who Can Refer
Hiring Of Relatives
SEPARATION & FINAL SETTLEMENT
Submission of Resignation
Guidelines for Full & Final Settlement
Leave Without Pay
Company Annual Holidays
Holidays during Leave
Procedure for Attendance Recording and Leave Application Approval
Leaves at the end of the Financial Year
POLICY ON INTERNET USAGE, EMAIL USAGE AND PASSWORD SECURITY
Usage of Internet on Client Domain
Email Usage & Security
Identity Card / Access policy
Server Room Security
Employee Personal Property
Protection of Outgoing Equipment, Media and Information
Control of Asset Movement
Data Handling and Security
Use of Equipment
Workplace Violence Prevention
Project Completion & Startup
EMPLOYEE CONDUCT & DISCIPLINARY ACTION
Employee Conduct and Work Rules
Drug and Alcohol Use
Sexual and Other Unlawful Harassment
Personal Appearance / Dress Code
Return of Property
Employee Personal Property
This is the content of the one IT company HR book. You may insert the necessary guidelines.
I am the first HR person of my company and the first thing I did is I have prepared this employee handbook. Please check it and revert whether it is okay or i need to make any changes. If it is okay then may become useful to you Sharmila. Please guide me if any changes are need to be done.