Dear All,
This problem found in Many Small Scale and Medium Scale Companies. Many of the Companies do not issue Appointment Letters to Employees, though employee has worked from last 5 yrs, 8 yrs, 2 yrs etc. New HR Personnel Come and arrange all documents of employees, even many companies do not maintain Personal record Files of employees. it is ridiculous. So, i think this kind of issue may arise.

From India, Mumbai
Issuing back-date Appointment letter should not be the problem but ensure that employee has actually worked in the organization from the same date. Supported documents (i.e. Card Punching/Attendance register/any legal deductions/salary disbursement....etc) r also required to verify Appointment letter. Wrong dates r to be taken care strictly, otherwise which may invite lot of major legal issues.
Arun Chakravarty

From India, Surat

many companies do issue appointment letter after 1-2 months, but the appointment letter contains the date of joining as the DATE of the APPT LETTER.
This is a very normal procedure and not to be worried about, persons having wide experience understand this point.

From India, Madras
Meenu singh-Lanco
Dear Friend Appointment Letter must be the current date, as Seniors advice you right and correct information.
From India, Gurgaon

Dear All,
As an HR Professional, I am currently facing the same challenge. To issue appointment letters/Letter of Communication to 10 - 20 years old employees.
Can anyone share with me the draft copy of such appointment letter? Its quiet urgent.
My Email Id :
Thanking you in anticipation.
Arundathy Krishnan.

From India, Mumbai
Hi Everyone,
I have a similar doubt. At the time of establishment of my current company many employees were hired without an offer letter, now i have to prepare the entire document file of all the employees for the audit next month.
Can we release a back dated offer letters for such employees, if no then is there any other solution to this for audit purpose?

From India, Mumbai

I am also in the same shoe as Arundathy Krishna, kindly assist. In addition, few affected employees have changed office or job function due to promotion and the likes.
My mail is


From Nigeria, Lagos

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