Suresh Ramalingam
Legal, Hr & Compliance
Regional Head-hr
Hr Practices
Arooj Javaid
Human Resource
Hr Manager
Account Manager

[b]Dear CiteHr Friends.. I m working as a Personnel officer for a Steel Industries,, 3 of our employees are been absent since last 2 months.. Till now I have not sent any warning notice to any of them...I came to know that out of 3 one joined in some organisation and another one out of 2 is not sincere and 3rd one remained absent after taking first months salary...
However, my organisation doesn't want such people... So we want to terminate.. kindly suggest and advise how to do?? pls. give the procedure and format of the termination.
pls..... post replies...
Arbindo patro

From India, Mumbai
Dear , kindly issue a termination letter with their full and final settlement. wishes EAFIL
From India, Delhi
Dear Arbindo patro,
First make one thing clear did you issued appointment letters with the condition of 3/6 months probation? because once probation is over it is legal to give notice period. if some one leave before that then this is provision in the appointment letter that employee can leave at any time without notice.
If the employee is working after confirmation then you may send a letter of showcause/inquirey. If you will not received any answer within prescribed time then deduct full & final settlements.
HR Professional

From Pakistan, Lahore

Dear Friend,
Kindly click on the following link, it will give you some required information,
Pls let me know was this information useful,,
If not let me try out more & give information,,,,
Mohamed Sardhar
91 93831 93832

From India, Coimbatore
Hi Arbindo..

First you should had send the warning letter to all of them to join within 48 hours of getting the letter.. and must send that with a speed post...

Find below the formats which you asked ...


____/HRD/___ Date_____________

Mr/ Ms. ____________




Dear Mr./ Ms. _____________,

This has reference to our letter dated _________ through which we had asked you report back to duty within 48 hours of receipt of this letter. The letter has been delivered to you on _____________ . However, neither have you reported back to duty nor has there been any communication from your end regarding your absence.

With this background we regret to inform you that we are forced to remove your name from the rolls of the company with immediate effect.

We request you to contact the accounts department 7 days after the receipt of this letter for the settlement of your dues, if any.

For. Company name




Amit Seth.

From India, Ahmadabad
I agree with Amith’s comments.. first send warning letter.. in our company a warning letter and a call from Manager (attempts) in practice
From India, Bangalore
Most companies have job abandonment policies. Usually after a certain amount of days without hearing from the ee it is legal to consider the position abandoned by the ee.

Hi Arbindo,
You cant terminate an employee asap, you need to issue show cause notice seeking explanation from the employee after 8days of absence. Send out an reminder letter with reference to the previous letter. Thereon you can terminate the employee for not interested in employment.
The attached format will help you for show cause notices & termination letter.
Suresh Ramalingam

From India, Mumbai

Attached Files
File Type: doc letter_of_absence_179.doc (25.5 KB, 1528 views)

Dear Arbindo
As per my knowledge, Those who joined in other organisation it will become dual employment ask him to submit resignation here or there, if he is not turnedup send a warning letter by registered post or by email, after that terminate from his service.
Take a written document from HOD then give them a warning letter, check with the HOD. then simply give them termination letter. This is should be signed by MD, HOD, HR.
These are all should be documented in their personal files.

From India, Hyderabad
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