Legal, Hr & Compliance
First make one thing clear did you issued appointment letters with the condition of 3/6 months probation? because once probation is over it is legal to give notice period. if some one leave before that then this is provision in the appointment letter that employee can leave at any time without notice.
If the employee is working after confirmation then you may send a letter of showcause/inquirey. If you will not received any answer within prescribed time then deduct full & final settlements.
1st December 2007 From Pakistan, Lahore
Kindly click on the following link, it will give you some required information,
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1st December 2007 From India, Coimbatore
First you should had send the warning letter to all of them to join within 48 hours of getting the letter.. and must send that with a speed post...
Find below the formats which you asked ...
FORMAT OF TERMINATION LETTER
Mr/ Ms. ____________
Dear Mr./ Ms. _____________,
This has reference to our letter dated _________ through which we had asked you report back to duty within 48 hours of receipt of this letter. The letter has been delivered to you on _____________ . However, neither have you reported back to duty nor has there been any communication from your end regarding your absence.
With this background we regret to inform you that we are forced to remove your name from the rolls of the company with immediate effect.
We request you to contact the accounts department 7 days after the receipt of this letter for the settlement of your dues, if any.
For. Company name
1st December 2007 From India, Ahmadabad
You cant terminate an employee asap, you need to issue show cause notice seeking explanation from the employee after 8days of absence. Send out an reminder letter with reference to the previous letter. Thereon you can terminate the employee for not interested in employment.
The attached format will help you for show cause notices & termination letter.
5th December 2007 From India, Mumbai
As per my knowledge, Those who joined in other organisation it will become dual employment ask him to submit resignation here or there, if he is not turnedup send a warning letter by registered post or by email, after that terminate from his service.
Take a written document from HOD then give them a warning letter, check with the HOD. then simply give them termination letter. This is should be signed by MD, HOD, HR.
These are all should be documented in their personal files.
6th December 2007 From India, Hyderabad