NK SUNDARAM
Soft Skill Trainer / Hr Consultant - India
ChetnaKapita
Sr. Executive - Human Resource
Aparajita Banerjee
Manager - Hr
+4 Others

Can somebody help me out with an official email format that i can send to the concern departments about the new employee joining?
I would like to intimate my higher officials about new joining. Please help me.
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Dear All,
We are happy to inform that Mr. Dheeraj Kumar Shukla has joined us on 21.03.2016 as Officer-Engineering.Mr. ------------ holds gradation in art from Mahatma Gandhi Kashi Hindu Vidhyapith Varansi. He has 7 years of experience ; he was working with M/s. . Mr. will report to Mr. (Head-Engineering).We welcome Mr. into Team Company Name
Arun, are you a qualified employee, are you in HR ? Do you or dont you have any templates ? Do we expect us to send you formats and templates every day for discharging your official duties. If you have any technical queries or cases where, due to your inexperience, unable to take a decision, then post here. But very simple standard two sentences.... unable to draft.... What a pity and how the educational standards come down drastically... At least you can post here a draft format which we can correct. When are you going to try that ? Some of my fellow professionals may not agree to my stand taken here but how long are they going to help you. It is said that instead of giving a man a fish every day (which we are right now doing !) teach him to fish . That is exactly what I would like to do here. Let me see, how many are going to oppose my stand ! lol
Best wishes
What is your designation ?
How many employees work in your organization ?
What is the nature of the industry you work in ?
Concerned department means what ?
What are the designations of the higher officials you have mentioned in your post ?
All the above questions need to be answered before any suggestion be given.
Most importantly the members of this forum do not know the culture of your organization, the hierarchy you maintain etc. So it is advisable that you compose of the email of your own, members may correct where it is necessary. Spoon feeding does not go a long way.
Hope this will help.
Regards.
Thanx Arun for ur query in CiteHR- reg. Forms for Introducing New Joinee to other HODs..
I can provide U all Rules, Policies, Procedures+ Formats for all HR Works to set up HR Dept.
including Circular Format to introduce new JOINEE to other HODs to take him for duty & also to brief him about immediate superiors, place of work,duties(JD), etc., I have setup HR Dept. Framed S.O, HR Manual, Leave & Service Rules, Policies, & Formats for all HR Jobs in Soft-copy for easy Adoption in New Cos. I have worked for 35 yrs. in HR, IR, LEGAL & Admn. works of 7 Mfg. Cos. - Steel, Power, Chemical, Electronics Plants & Mines-2000+CL.
Pl. provide ur mail id to send dtls. of 65 HR. Forms & 150 Policies which will solve ur most HR problems. Fee as per your Cos. Policy. Pl.contact Ph:09535470460C.Neyimkhan, HR Consultant, Ex- AGM-HR&A., 14.4.16.
HIRIYUR, Bengaluru . Ex Member NIPM Ex- Trainee-Member, Indian Institute of Management, B;luru
Hi Arun,
Sharing with you a very simple format for the same:
Dear All,
We take immense pleasure to introduce (Name- First Name, Last Name), who has joined us as (Designation). She/He will be operating from (Location).
(Here - Add a Passport size picture)
(Name of the joinee) has over (No. of years of experience), into the field of (Department or role name) and has worked with (Ex- Employeer's name)
She/He has completed her/his (Education Qualification) from (University Name).
(Name of the joinee) can be reached at ---- E Mail ID and Mobile No.
We wish her a long and meaningful career at (Current Organisations name)
Regards,
Your name
Designation
Contact Details.
Hope this helps you when in need. All the best.
Hi All,

1st of all i would like to thank Mr. Metha, Mr. Neyimkhan & Ms. Kapita for their prompt reply and appreciate for posting on what they understood from the request. And especially Ms. Banarjee for showing the willingness to know his actual requirement. I really apologize for the inconvenience caused since the query wasn't posted by me. The employee who worked under me, as my assistant done this, without my knowledge. The username and password has already been saved in my machine helped him to login to my citehr account to get the mentioned template.

Mr. Sundaram sir if you are so curious to know about my designation experience and my education qualification. Then,working as an HR manager with 5.5 years experience with MBA from a well famous and reputed university India. The professionals whom you mentioned in your post are doing a great job. Let them keep doing it. That's going to help so many participants. Trust me!! Because 70% of participants in this cite are new comers or with 1-2 years of experience max with lack of knowledge in different stream.

I've seen professionals posting templates, even simple PF and ESI calculations, suggesting and advising something that we consider as silly and stupid in the same site. Doesn't really matter whether is silly or tough. Does that going to help him? That matter. Google never checked the inputs what we enter in the search tab has a meaning. Help the kids who really need it.

Criticizing and denying help doesn't make sense. something you think it's possible; should defiantly do it.
Hi, Mr.Sundaram ji,
No body oppose your suggestion , actually your intention is very good, after your comment we hope Mr.Arun ji will give us some draft sample creating himself about subject line, it will help for his confidence building.
Best of luck.
Thanks everyone. I have made it a policy not to join issues with people on matters where there is difference of opinion. Everybody has a right to have his or her opinion. I have mine and others have theirs. It is for those who read all the comments to decide and judge. I only expressed my opinion that people who have impressive credentials and experience still lack in something i.e. communication skills - be it written or spoken... However, if one has a positive attitude, he or she can put in extra hours to develop this skill as well. In my opinion, seeking inputs from others is equivalent to begging something from somebody despite having adequate wealth - i.e knowledge. One's knowledge can open only the first door i.e job opportunity. However, if other doors in front of him need to open, one should have the positive attitude to come out of his comfort zone, put in extra hours to develop the skills. By other doors, I mean career growth, recognition by others and so on. Am seeing this trend of seeking help from others increasingly by youngsters, despite accessibility to internet and other sources. They have time to click innumerable selfies and share with friends on FB but no time to read something relating to their work. They have time to download, save and listen to the latest song but no time to write a few sentences. Like placing order for pizza, they want everything on their hand, without any strain or struggle. Youngsters will not agree with me, so be it. Am into reading books for the past 50 odd years, I customise modules every time I conduct a training programme, as if it is my first programme ever. I never feel lazy to read or write. On 24th, 25th and 26th I conducted two soft skill training programmes in Riyadh, Saudi Arabia and it was very well received, because the whole content was developed from scratch. I feel happy and proud because of the excellent feedback I received. I did the content development entirely by myself. Am a mentor for many budding trainers and I convey the same things to them as well, what I have mentioned above.

Best wishes
The requirement project by poster/querist was very simple.
A draft could have been put up for correction-additions,amendments etc.
That way it makes life easier and better learning experience.
Some of the drafts put up above cover the requirement of welcoming new joinees.
Draft can now be edited for organisation requirement and used.

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