Name of the Employee
Date of Birth
Date of Joining
Date of confirmation(if probationary period applicable)
Last Date of Increment
Amount of Increment
Bank A/c no.
PF A/C No.
ESI Insurance No.(If any)
Hope this will helps you.
From India, Bangalore
First of all you have to prepare a simple seperate file of individual employee
in that maintain all the document of his/her from start to End like,
Appointment letter copy
Previous Employement letter
salary slip (privious)
photos passport or postcard of (family)
Esic & Pf form
and at the time of resign maintain a Exit Form
From India, Mumbai
The employee database should have the following:
Father Name / Spouse Name
Date of joining
Date of Exit
Date of Birth
E mail ID
You can also include these too
Previous Employer record
You can include all these or choose only those which you feel are necessary to maintain.
From India, Hyderabad
Totally Usefriendly program.
You can enter your Company name,Address,Department,Designations
You can set Categoeries of Fixed earning-Other Earning-Fixed deduction-Other deduction in Salary Slip.
You can set limit of ESI,P.F,Income Tax Slab for Man and Woman,Surchage setting,Professional Tax.
Program is Designed on Two mode
(1) In Auto mode salary slip will be generated as per Your predefined data given in "Company Detail Sheet"
(2) In Manual mode Salary Slip will be generated as per Manual detail given by You.It will not concern with the data given by you in "Company detail sheet"
Ex: We need to generate salary for Regular Employee as per company Policy for that You may put this employees on Auto mode and it will generate Salary slip as per your predefined data (If Basic is 25% of Gross than auto calculate it)But Some Employees are Temperaroy or We don't Follow Rules as per Regular employee so that This Type of Employee Put on Manual mode and enter your Data manually(here You have manually enter Basic and other details).
3-Generate Salary Slip.
4-Track Employees' Leave history.
5-Track Income Tax of All Employee.
6-Print out Leave History of Employee.
8-Master Data sheet of All Employees.
9-Leave Calculation sheet.
10-ESI Calculation(Set Your Requirements)
(Here there are Two Options one is if Basic<=6500 than Basic*12% otherwise 6500*12%
Second is 12% of Basic)
12-Pension Scheme (not more than 541 rs submission)
14-Annual Salary statement of Employee and Employer
15-Employer Monthly Salary statement
16-Income Tax Calculations
17-Generation of Form No-6 (For ESIC)
18-Generation of Form no-3A (PF)
19-Generation of Form no-6A(PF)
Limitation: You have monitor Leave of employee each month when It goes minius Red indication is glow on that cell so You have to Put it on LWP otherwise minus leave will effect on salary sllip generation.
Requied Attention: Please be vigilant about Auto and Manual mode and P.F Selection.
If You find this is useful for You than Don't miss to deop Thanks...
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Please chase the steps as per the given sequence.
First open "Company Detail Sheet"
1-Open "Company Detail Sheet"
2-Change Company name and Address.
3-Change Salary discriptions: By default I gave some categories for Fixed earning/Reimberancement/Other deductions. Change the Names of This Categories as per your reqirements.
4- As you enter detail mentions in step 3 name of the categories will appear in auto generation salary just below the Salary discription.
Enter percentage as per your company requirements to generate salary of all employees(By default I gave Basic= 25% of gross .You can change 25% and enter your %)
5-Enter % of ESI from Employee and Employer and For P.F Choose your Options.
6-For Professional tax Slab enter your criteria.
7- Enter Name of Departments/Designation of Employees of your Orgenizations.
8-Enter Tax Slab for man and Woman.
second open "Master Data Sheet"
1-Enter Employee name-gender-employee code.
2-select his/her designation-department
3-Enter Pan no-Bank A/C No-Bank name-P.F no-ESI No-DOB-DOJ-Location
4-Enter Employees Gross salary/Month
5-Here after If You choose Auto mode than Salary slip will be generated autonatically as per (%wise detail) data given by you in "Company detail sheet"(nomally for Regular Employees put Auto mode).But if You don't want to follow the rules enter by You in "Company detail sheet" put manual mode here You can Enter his/her Basic-Hra and all detail of salary manually.
6- Enter Amount of OT/Hr if Employee do OT
7- Enter leave detail,Previous Year Leave-This Year Leaves.
8-Enter Rentpaid by Employee for exemption under section 10&17
9-Enter Amount for section 80c and 80D for U/S VIA deduction.
Thrid open "Attendance sheet according to perticular Month"
1- Enter Attendance/Leave/Holiday of Employee
2- enter Overtime of The Employee.
Forth open "Payroll sheet according to perticular Month"
1- All salary detail and attendance will automatically carry forward. You have to enter only reimberance detail and other deduction detail only
2- Salry will generate as per your data.
3- Enter Salary Amount Which You have Paid.
4-Select Type of Payment.
Most of remaning sheet are monitoring or summary sheet.
From India, New Delhi
However, the question in today's tech-savvy world is, do you still want to continue working on EXCEL Sheets only?
Most online tools are making the work of HRs more productive.
FastCollab helps you not only with maintaining employee database, but also their Leave Management, Expense Management and even running their Payroll Online. Isn't it something that should fasten the whole tedious work with excel.
Take a look at FastCollab | Marketplace | All-In-One Platform
From India, Hyderabad