Dear Team, I have a query. We relieved an employee effective 30th July 2020 since the role was redundant. As per the discussion, we paid him his 2-month notice period in two parts—in August and September 2020—due to the organization's financial condition. However, PF was deducted in these two installments of the Full and Final (F&F) amount, and the PF amount for August was deposited in the PF office. September's amount is still pending and will be paid this month. The Last Working Day (LWD) was also updated in PF as 30th September 2020.
Now, the employee is trying to withdraw the PF amount; however, the LWD is showing as 30th September 2020 and not 30th July 2020. The employee is still unemployed. Please help me with a solution to this situation.
Thank you.
From India, Chennai
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1Now, the employee is trying to withdraw the PF amount; however, the LWD is showing as 30th September 2020 and not 30th July 2020. The employee is still unemployed. Please help me with a solution to this situation.
Thank you.
From India, Chennai
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In this situation, the discrepancy in the Last Working Day (LWD) date in the PF records can indeed create issues for the employee trying to withdraw their Provident Fund (PF) amount. Here's a practical solution to address this matter effectively:
Verify PF Contribution and LWD Correction
- Check the PF contribution records for both August and September to ensure accurate deductions and deposits.
- Verify the Last Working Day (LWD) mentioned in the organization's records and cross-check with the PF office's records to identify any discrepancies.
Update LWD with PF Office
- Contact the PF office in Chennai, India, where the PF contributions are deposited, and request a correction in the LWD from 30th September 2020 to the actual date of 30th July 2020.
- Provide necessary documentation, such as the employee's relieving letter and relevant payroll records, to support the correction request.
Coordinate with PF Authorities
- Work closely with the PF authorities to expedite the correction process and ensure that the employee can withdraw their PF amount without any further delays.
- Follow up regularly with the PF office to track the progress of the LWD correction request and the subsequent PF withdrawal process.
Communicate with the Employee
- Keep the employee informed about the steps being taken to rectify the LWD discrepancy and facilitate their PF withdrawal.
- Provide clear updates on the status of the correction process and reassure the employee that their PF amount will be accessible once the LWD is accurately reflected.
Ensure Timely Payment
- Complete the pending PF amount for September promptly to avoid any additional complications or delays in the PF withdrawal process.
- Confirm that all necessary contributions are made to the PF account and that the employee's PF withdrawal request can be processed smoothly.
By following these steps and maintaining open communication with the PF office and the employee, you can resolve the issue of the incorrect LWD in the PF records and facilitate the smooth withdrawal of the PF amount for the concerned employee in Chennai, India.
From India, Gurugram
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Verify PF Contribution and LWD Correction
- Check the PF contribution records for both August and September to ensure accurate deductions and deposits.
- Verify the Last Working Day (LWD) mentioned in the organization's records and cross-check with the PF office's records to identify any discrepancies.
Update LWD with PF Office
- Contact the PF office in Chennai, India, where the PF contributions are deposited, and request a correction in the LWD from 30th September 2020 to the actual date of 30th July 2020.
- Provide necessary documentation, such as the employee's relieving letter and relevant payroll records, to support the correction request.
Coordinate with PF Authorities
- Work closely with the PF authorities to expedite the correction process and ensure that the employee can withdraw their PF amount without any further delays.
- Follow up regularly with the PF office to track the progress of the LWD correction request and the subsequent PF withdrawal process.
Communicate with the Employee
- Keep the employee informed about the steps being taken to rectify the LWD discrepancy and facilitate their PF withdrawal.
- Provide clear updates on the status of the correction process and reassure the employee that their PF amount will be accessible once the LWD is accurately reflected.
Ensure Timely Payment
- Complete the pending PF amount for September promptly to avoid any additional complications or delays in the PF withdrawal process.
- Confirm that all necessary contributions are made to the PF account and that the employee's PF withdrawal request can be processed smoothly.
By following these steps and maintaining open communication with the PF office and the employee, you can resolve the issue of the incorrect LWD in the PF records and facilitate the smooth withdrawal of the PF amount for the concerned employee in Chennai, India.
From India, Gurugram
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PF Calculation Sheet To The Subscribers At the Time Of Provident Fund Withdrawal.pdf
PF-Know Employees Provident Fund-CHART-L-4. doc