Please yaar, help me on this particular topic. Actually, I want to issue an office circular on behalf of colleagues. The circular is related to time management. Anyone in our company must inform us before their visit, as they usually do not provide prior notice. In this case, the rate of absenteeism will increase. Could you please assist me with this topic?
From India, Delhi
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From India, Delhi
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Dear Sneha,
I understand from your email that some of your employees are visiting colleges without prior intimation, making it difficult for you to capture the necessary information. In these circumstances, it would be beneficial to have a standardized format circulated among all departments. The format should require employees going on duty or attending training programs to obtain prior permission from their HODs and submit an on-duty slip to HR for attendance regularization. The responsibility for ensuring this process should lie with the HODs.
I suggest sending a circular stating that it has been observed that some employees are engaging in official activities without proper permission, causing challenges in attendance regularization and tracking employee whereabouts. To address these issues, it is decided to implement an on-duty permission slip system. Employees must obtain approval from their HODs and submit the slip to HR before undertaking such activities. This policy is in the best interest of the organization and its employees and is mandatory for all staff members to comply with and support.
Please ensure this circular is signed by the Head of the organization. The suggested format for the on-duty/training intimation is as follows:
[Company's Name]
Date
On-duty/Training Intimation
I, ___________________, Emp. No. _________, Dept. _________
will be on duty/Training _______________ for _________ (No. of days) i.e., from _________ to ___________.
Request your approval, please.
Signature of the Employee:
Name and Signature of the Approver.
I believe this system will serve your purpose. For any further information, feel free to contact. This policy should apply across the organization. Keep track of the data, as some employees may regularize after completing their tasks. If non-compliance persists, provide detailed data to the relevant HOD and request appropriate action.
Additionally, consider addressing these issues during the regular weekly/monthly meetings. Present the data and instruct HODs to ensure their team members adhere to the guidelines. In cases of repeated non-compliance, you may consider treating the absence as a loss of pay, but handle this sensitive matter with caution through consistent communication.
Thanks and regards,
Kameswarao
From India, Hyderabad
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32I understand from your email that some of your employees are visiting colleges without prior intimation, making it difficult for you to capture the necessary information. In these circumstances, it would be beneficial to have a standardized format circulated among all departments. The format should require employees going on duty or attending training programs to obtain prior permission from their HODs and submit an on-duty slip to HR for attendance regularization. The responsibility for ensuring this process should lie with the HODs.
I suggest sending a circular stating that it has been observed that some employees are engaging in official activities without proper permission, causing challenges in attendance regularization and tracking employee whereabouts. To address these issues, it is decided to implement an on-duty permission slip system. Employees must obtain approval from their HODs and submit the slip to HR before undertaking such activities. This policy is in the best interest of the organization and its employees and is mandatory for all staff members to comply with and support.
Please ensure this circular is signed by the Head of the organization. The suggested format for the on-duty/training intimation is as follows:
[Company's Name]
Date
On-duty/Training Intimation
I, ___________________, Emp. No. _________, Dept. _________
will be on duty/Training _______________ for _________ (No. of days) i.e., from _________ to ___________.
Request your approval, please.
Signature of the Employee:
Name and Signature of the Approver.
I believe this system will serve your purpose. For any further information, feel free to contact. This policy should apply across the organization. Keep track of the data, as some employees may regularize after completing their tasks. If non-compliance persists, provide detailed data to the relevant HOD and request appropriate action.
Additionally, consider addressing these issues during the regular weekly/monthly meetings. Present the data and instruct HODs to ensure their team members adhere to the guidelines. In cases of repeated non-compliance, you may consider treating the absence as a loss of pay, but handle this sensitive matter with caution through consistent communication.
Thanks and regards,
Kameswarao
From India, Hyderabad
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Time-management -7439-4556_187. ppt