Hi, I have a situation. One of my colleagues shared his password with me and asked me to help in submitting an organization task. I told him what to do by doing a video call. Now he got a call from HR and a show cause notice was sent for sharing the password. Will this lead to termination to him? Also, what will be the case for me? Please, someone, provide your insights for this type of case.
From India, Hyderabad
Dear friend,

Though you have provided certain details of the incident, to understand your involvement, we need additional details. Therefore, please provide additional information. To make the replies topical, the questions are asked on the extract of the verbatim of your post.

One of my colleague shared his password...

Q. How did he share the password? Did he use the official email or official WA group or personal means like SMS, WA chat etc?

I told him what to do by doing a video call...

Q. How did you do a video call? Was it official through official communication or non-official communication?

Now he got a call from HR and a show cause notice was sent for sharing password...

Q. How HR came to know about the communication between both of you? Who leaked this information to them? Was it through the IT department or through some informal sources? Has he given a reply to the show-cause notice? If yes, then has he mentioned that he had a video call with you?

Will this lead to termination to him?

Reply: - It will be difficult to give a reply as it depends on the policy on the data breach.

Also what will be the case for me?

Reply: - As stated above, your involvement will depend on the reply to the show-cause notice that your colleague gives. If he says that though he had shared his password with you, communication did not take place between both of you and if evidence of the communication does not emerge then chances of your involvement are less.


Dinesh Divekar

From India, Bangalore
1. He shared password through Whatsapp call.
2.Its not official call and we did video call in WhatsApp.
3.HR got know from IT department. Yes he has mentioned in the show cause explanation about video call.

From India, Hyderabad
Dear friend,
If your colleague shared a password through WA and subsequently you had WA call with him on how to fix some issue related to the organisational task then why this information was not kept confidential by both of you? How it was leaked to the IT Department and who leaked it? Was it because of the loose talk by either or both of you?
On receipt of the show-cause notice, your colleague could have denied for having shared the password. Of course, this would have been possible provided the IT department had means to track the login through the IP address of the computer.
Anyway, let us hope for the best.
Dinesh Divekar

From India, Bangalore

Sharing of password and WA call is just a story, in IT sector coders "love to put their signature in scripts" that may be the point of hurdle, when it was tested and found another signature on the code other than employee.
IP change or PC/Laptop change may be justified as technical fault and the employee had to change the instrument or net ip, but at one time TWO persons can not be logged in same login, and two signatures found in coding may generate troubles.
rest of the story is simply shared by employee to their seniors, as nobody can track the WA calls by any means.


Sharing password without permission from authorised person is definitely an error (deliberately made) which shall be probed into. Since show cause notice is issued by HR, he is expected to
submit written explanation within the stipulated period mentioned in the SCN.
Ask your friend to submit an unconditional apology for the mistake, so that there is chance that the management may not further proceed into the matter.
Since Management did not take a call against you, you can be silent.

From India, Aizawl

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