Dear All
We have an employee at our Lucknow Location at Senior Level, he had submitted fake bills against the expenses he has submitted and also submitted the bills for not travelling to the place, we have already send a mail to send us a explanation, but he failed to give any justification and again he repeated the same in the next month.
Secondly he is misguiding his team members about the company and not adhering to the policy of the company.
Need to check whether we can issue a termination letter to him on the basis of above case,please guide
and if possible can some one send a draft with the content to mention on the termination letter.
Kumar Nair

From India, Mumbai
Dear Kumar,
The most apt way is to serve him with a show cause notice for submitting fake bills, set up an enquiry team; file a chargesheet against him if found guilty; and take corrective/disciplinary action. If required you may suspend him while the team investigates the matter.

From India, Delhi
Since the person is a managerial cadre employee, you need not strictly adopt all the procedural steps applicable in a disciplinary proceedings pertaining to the case of workmen. Conduct a discreet /fact finding inquiry into the alleged misdeeds of the employee by a Superior cadre person and obtain his findings. If the management is satisfied that the allegations are true based on substantial documentary evidence, call for explanation from the delinquent and then termiate his services.
From India, Salem
Dear Kumar
As Mr. Umakanthan has suggested it is not mandatory to strictly follow disciplinary procedure in this case. However it is necessary that you follow Principles of Natural Justice.
1. Give the employee adequate opportunities to give his explanations
2. Conduct fair and just inquiry -through a neutral unbiased person
3. Arrive on a proportionate- quantum of punishment.
4. Communicate the employee about the findings of the inquiry and the punishment imposed.
Since this is integrity issue- you can allege and prove loss of confidence, which will be adequate for stringent punishment. However ensure to collect all relevant evidences and witnesses
Please also ensure to give notice pay in case you are terminating without notice, and complete full & final on the same day.
Shailesh Parikh
99 98 97 10 65

From India, Mumbai

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