Dinesh Divekar
Business Mentor, Consultant And Trainer
Adoni Suguresh
Sr.executive (per & Adm)
NK SUNDARAM
Soft Skill Trainer / Hr Consultant - India
+2 Others

Is it necessary that the person authorized to issue warning letters to employees has to compulsorily sign the said letter?
Dear Amulya,
What a strange question! Your question is equivalent to asking the following question:
Is it necessary that the person authorized to sell cold drinks to its customers has to compulsorily fill the bottles?
Thanks,
Dinesh Divekar
Mr Dinesh, Can we have computer generated warning letters with a indication that " being computer generated it does not require a signature" Odd question anyway.
These days, e-mail communication is legally tenable and can be produced as evidence in the court. If the warning letter is issued through email, necessarily, the digital signature or, in other words, name, designation and department of the superior who is issuing a letter should be there at the bottom of the email. However, if somebody is issuing the letter in the age-old traditional, conventional way, physical signature is mandatory.
Dear Mr NK Sundaram,
Though the digital signature or e-mail communication is legally acceptable, should the need arise, then proving that the e-mail communication has taken place is difficult and time-consuming process in the labour court. Occasionally questions have bee raised on the veracity of e-mail communication. In contrast, presenting hard copy of warning letter (that is duly signed), as evidence, is far more easier.
Thanks,
Dinesh Divekar
This is a odd question and does not require any attention to such meaningless queries. Without eloberate the topic, it is suggested to conclude the same without paying any attention.
Adoni Suguresh
Labour Laws Consultant
Hi Amulya,
Any letter where some warning is to be given must be signed by Competent Authority.
Even in case where any disciplinary action is proposed to be taken, that letter should also be signed.
Regards
Optimus Consultants
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