Partner - Risk Management
Calcutta University
Hr Executive
Soical Compliance Auditing
Personnel Officer
Prasad P K
Persuing Mba Degree In Hr
Soft Skills Training
Rucha Mohidekar
Hr Executive
+3 Others

Cite.Co is a repository of information and resources created by industry seniors and experts sharing their real world insights. Join Network
I have recently joined as HR Executive in a Construction Company and i m Fresher too. Want to form a New HR Policy, have to introduce ID-Cards to all the Employees. What details of employees and the Organization can i mention in it. Are there any things that are compulsory to mention in an id-card. Are there any things that are mandatory for an Organization so that they can introduce ID-Cards?
Please Reply.
HR Executive

Hii Rucha...
I m also working in a Construction based company as a HR executive..
we introduced id cards with the following data..
Employee No:
Blood group:
contact No:
with company logo
on the back side of the card,
employee address and company address with approving authority signature..
I hope this information may help you..
All the Best.................

Hi Rucha, Kindly find attached the guidelines for I Cards. Along with it, you could also mention an Emergency Contact Name & Number, which could be printed on the I Card. Hopefully this should help.

Attached Files
Membership is required for download. Create An Account First
File Type: pdf Helpful Hints to Making ID cards3.pdf (246.5 KB, 530 views)

On the front side:
1. Company Name and logo
2. Photo of employee
3. Employee number of employee
4. Signature of issuing authority & employee
Please add on the backside:
1. date of joining of employee Instructions
2. blood grp of employee
3. residential address of employee
4. contact details of family
5.Instructions of what should be done if the id card is found lost or misplaced.
6. Office address and phone number
This is standard in most organizations. Hope this helps you.

Hi Rucha,

Congrats for your new job and I appreciate your effort to bring-up HR standards of the company. Here is my comment.

ID-Card should not be tooooo much big or it should not contain long long information

As usual the front side of the card should hav following minimum information

Company Logo & Name

Date of issue (of card)

Photo & Signature

Name (of the employee)

ID No. or badge no.


Joining Date

Profession (this can be avoided if you can give colour to each trade, say like labour green colour, masons- yellow colour, office staffs- white colour & so on, )

Grade/Class (this identifies the year of experience with the company, say A for 1-2yr, B for 3-5yr).

Division / Department

Date of Birth

Blood group

To the rear side of the Card you can include

Emergency contact no. of the employee (if in case of an accident - to be on rear side always, else it may be miss-used on lady workers)

Company’s safety instruction

All these can be put together and arranged in a good format would give you better look and style for the card


Liju Philip

Office Manager

Hi Saswat,
The attachment uploaded is not as per any statutory requirement as such. But it is as per the basic requirement of an Identity Card.
As the basic definition of an ID Card is "a card or document that serves to identify a person, or to prove his age, membership, etc." Im not aware of any particular statutory requirement being imposed on the making of an ID Card.
The format uploaded is normally used by companies showcasing the basic information of the employee.

For identity card
4.Blood Gr
5.Contact Number
Is sufficient, and used in most psu and iso 9000 standard units..
Please dont make identity card a personal file card for employee, which can create inter agitation within employee, never mention doj ..... Contact details of family.... class/grade.. etc... this things backfires in large manufacturing units...if he faces any accident/unwanted/unforeseen incidents , then police/retriever can easily contact the company , and rest the company will take care off....please dont disclose his personal residential number in such icards, ...units with more than 8-10 unions this things often makes things vulnerable to many other incidents..

dear rucha,, all mentioned are good and you can consider any one according to your suitability,,, thanxxxxxxxxx
Dear All! Thank you very much for your Valuable Suggestions....Will surely apply your suggestions for the preparation of ID-Cards. Thank-you!! Cheers Rucha.
Hi, Please find herewith attached the GO for details to be given in ID cards - form 25 C as per the Inspector of Factories (Tamilnadu).

Attached Files
Membership is required for download. Create An Account First
File Type: pdf FORM 25 C ID card.pdf (21.2 KB, 299 views)

This discussion thread is closed. If you want to continue this discussion or have a follow up question, please post it on the network.
Add the url of this thread if you want to cite this discussion.

About Us Advertise Contact Us
Privacy Policy Disclaimer Terms Of Service

All rights reserved @ 2020 Cite.Co™