Hi , can anybody pls help me with format of warning notice for poor performance . Thanks & Regards Vandana
From India, Mumbai
Sr.manager - Hr&admin
Journalist Profile-pan India
Deepti Kshirsagar
Sr. Executive Hr & Admin
+3 Others


Hi Vandana & Anuradha,

Please find the below show cause notice on poor performance.



Asst Manager-HR







Sub. – Warning Letter


It has been observed that since your joining you are not performing up to the level that been expected, resulting to put you in the list of poor performers, which is directly resulting in willful insubordination and gross negligence of duties, in your capacity as Operator.

Performing below the level is making yourself liable for necessary action.

You are hereby warned to develop your performance; failure to do so shall invoke appropriate action.

You are further advised to submit a written explanation on your poor performance as soon as you receive this letter.

Kindly treat this as very urgent.

For' -----------------------



From India, Vijayawada

Hi all, you can use attached format for waring letter......... if you need any assistance so feel free to contact anishsharma.hr g mail com
From India, Bangalore

Attached Files (Download Requires Membership)
File Type: doc Warning letter.doc (25.0 KB, 27106 views)


hello am new in this site. can you please help me to write a warning letter for an employee who is performance is poor. PLEASE be informed as we are working in an international company all off the employees should talk in English.
in warning letter i should mention about his weak English language.
my boss asked me to just give him one month time to improve himself.
please help. THANK YOU

From Iran
Deepti Kshirsagar

Please check the sample for Warning Letter.
Warning Letter
Ref No. HR/WNL/01/Employee code

Subject: Warning Letter
It has been observed by the management that your English communication is weak and not up to the mark as expected by the management. (if you have already communicated this by formal mail mention like) Inspite of mailing you thrice on this subject , you have failed to improve your communication since last 3 months.
You are hereby warned to improve your verbal and written English communication.
Management have decided to give one months time period to you for improving your English.
You are advised to send a written explanation within 3 days after receipt of this letter, failure to submit will result in disciplinary action against you.
For ___________________
CC: 1. Dept Head
2. HR Head

From India, Pune
Dear please guide me how to issue warning letter to the employee who send the attendance without the signature of Senior manager,
From Pakistan
All expert I need sample of warning letter to g marketing head for nonachievement of sales target. Notice to issue figure base sales.
From India, Vadodara


Just sharing a template. You need to edit the same as per your requirement. I'm not sure of your Marketing Department size and also the seniority level of the person heading the department. In any case before issuing the letter please discuss with the Marketing Head what is expected from him/her before issuing the letter.


Dear _____

On an interim review of your Marketing Department performance we would like to bring to your notice that your performance as a Head of Marketing has drastically gone down far below the expected level of the Management. We didn’t expect this from a Senior Employee like you.

We are of the opinion that your plan of action, efforts and intentions towards achieving the desired target have not been manifested rightly thereby desired result is not achieved. As you are well aware the monthly / yearly sales target for Marketing Department was arrived during the sales meeting we had with you based on your confirmation and also considering the current market scope. Also you Department is equipped with all necessary infrastructure and experienced sales personnel in place. It is appalling to not that in spite of the above the desired numbers were not achieved.

Please note that your sales target fulfillment has been running below__ % for the last___ months. We sincerely hope that in the coming months you will endeavor to strive hard to achieve the desired sales performance. We are always with you to offer necessary support whichever is required to strengthen the Sales Team.

We hope you will take this advisory letter in the right spirit and will surge ahead with new vigor.

Please sign the copy of this letter.


From India, Madras
Babu Alexander

The proposed draft suggested above for Poor Performance cannot be answered by any workmen, as the same is not maintainable, is very vague and ambiguous.
How do you expect the charge sheeted workmen will reply on what parameter? If any show cause notice is issued for performance, it should be quantified / measurable in numbers or units or if in group / line function the recorded stoppage production line due to will full delay performance of the alleged delinquent workmen, should be established.

From India, Madras

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