Hi,
Please help me with the legal notice format.
One employee has sent a resignation to our HR, and it has been accepted by management. As per company policy, she has to serve a notice period of 6 weeks. However, she left the company without serving the notice period and did not inform anyone.
Management intends to send a legal notice to her for not serving the notice period.
Please assist me with the legal notice format.
Thanks & regards,
Hussain
From India, Hyderabad
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Please help me with the legal notice format.
One employee has sent a resignation to our HR, and it has been accepted by management. As per company policy, she has to serve a notice period of 6 weeks. However, she left the company without serving the notice period and did not inform anyone.
Management intends to send a legal notice to her for not serving the notice period.
Please assist me with the legal notice format.
Thanks & regards,
Hussain
From India, Hyderabad
Acknowledge(0)Amend(0)
WARNING LETTER FOR FAILURE TO SERVE NOTICE PERIOD
Date of warning letter issued:
Mode of sending warning letter: Through email, fax, registered post, by hand, or any other means
To
Mr. [Employee's Full Name]
S/O, D/O, W/O [Employee's Father's/ Daughter's/ Wife's Name]
Designation: [Employee's Job Title]
Department: [Department Name]
Subject: Warning Letter - Failure to Serve Notice Period
Dear Mr. [Employee's Last Name],
It has been observed that you have been absent from work without serving the required notice period of six weeks or obtaining leave sanction as per the contract agreement related to your resignation dated [Resignation Date]. This absence without prior permission has been noted since [Date of Absence], and we have received a formal complaint from the respective department on [Complaint Date]. Your actions have resulted in willful insubordination and gross negligence of duties in your capacity as [Employee's Designation], leading to operational challenges within our production/process.
Absenting yourself from duties without prior intimation constitutes misconduct, for which you are liable to face necessary disciplinary action, as outlined in our company's code of conduct and your employment agreement.
Furthermore, it has come to our attention that you have commenced employment with another organization without informing us or providing prior notice, which is a violation of both our company's policies and legal regulations.
You are hereby warned to cease such activities immediately; failure to comply will result in appropriate measures being taken against you. Additionally, you are required to submit a written explanation for your unauthorized absences and dual employment promptly upon receipt of this letter or upon your return to work.
Please provide reasons for your absence and failure to adhere to the stipulated notice period of six weeks.
This matter is of utmost urgency, and we expect your response within one week. Failure to respond will be interpreted as a lack of interest in your role within our organization.
For [Company Name]
Name of authorized person:
Designation:
---
This revised version corrects spelling errors, punctuation, and grammar mistakes while maintaining the original message's meaning and intent. It also ensures proper paragraph formatting and line breaks for improved readability.
From India, Delhi
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47Date of warning letter issued:
Mode of sending warning letter: Through email, fax, registered post, by hand, or any other means
To
Mr. [Employee's Full Name]
S/O, D/O, W/O [Employee's Father's/ Daughter's/ Wife's Name]
Designation: [Employee's Job Title]
Department: [Department Name]
Subject: Warning Letter - Failure to Serve Notice Period
Dear Mr. [Employee's Last Name],
It has been observed that you have been absent from work without serving the required notice period of six weeks or obtaining leave sanction as per the contract agreement related to your resignation dated [Resignation Date]. This absence without prior permission has been noted since [Date of Absence], and we have received a formal complaint from the respective department on [Complaint Date]. Your actions have resulted in willful insubordination and gross negligence of duties in your capacity as [Employee's Designation], leading to operational challenges within our production/process.
Absenting yourself from duties without prior intimation constitutes misconduct, for which you are liable to face necessary disciplinary action, as outlined in our company's code of conduct and your employment agreement.
Furthermore, it has come to our attention that you have commenced employment with another organization without informing us or providing prior notice, which is a violation of both our company's policies and legal regulations.
You are hereby warned to cease such activities immediately; failure to comply will result in appropriate measures being taken against you. Additionally, you are required to submit a written explanation for your unauthorized absences and dual employment promptly upon receipt of this letter or upon your return to work.
Please provide reasons for your absence and failure to adhere to the stipulated notice period of six weeks.
This matter is of utmost urgency, and we expect your response within one week. Failure to respond will be interpreted as a lack of interest in your role within our organization.
For [Company Name]
Name of authorized person:
Designation:
---
This revised version corrects spelling errors, punctuation, and grammar mistakes while maintaining the original message's meaning and intent. It also ensures proper paragraph formatting and line breaks for improved readability.
From India, Delhi
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Notice Period Extension Letter Format.doc