Dear all seniors,
I am working as an HR assistant in a private limited company (with around 200 employees). I would like to understand how many and what type of registers and forms are required to be maintained as per the Factory Act rules and company law. Please provide a detailed description including the full names and numbers of the registers and forms.
I hope to receive a brief response.
Thank you.
From India, Vadodara
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I am working as an HR assistant in a private limited company (with around 200 employees). I would like to understand how many and what type of registers and forms are required to be maintained as per the Factory Act rules and company law. Please provide a detailed description including the full names and numbers of the registers and forms.
I hope to receive a brief response.
Thank you.
From India, Vadodara
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Dear professional,
Whenever you find that you have to maintain something statutorily, please procure various acts (especially applicable to your state) like the Factories Act, 1948 with rules (pertaining to your state), Minimum Wages Act, 1948 with rules (pertaining to your state), Payment of Wages Act, 1936 with rules (pertaining to your state), Bonus Act, 1965, PF & Misc. Prov. Act, 1952, and ESI Act, 1948 with rules (pertaining to your state). In each of these acts, on the last pages, various forms are quoted along with formats. You have to maintain those formats. Some of the formats are available locally in the form of a register.
Thus, instead of only becoming a master of maintaining various forms/registers, you can add knowledge about the acts, which will benefit you at every stage when legal questions arise. Best of luck. Go ahead.
From India, Nagpur
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18Whenever you find that you have to maintain something statutorily, please procure various acts (especially applicable to your state) like the Factories Act, 1948 with rules (pertaining to your state), Minimum Wages Act, 1948 with rules (pertaining to your state), Payment of Wages Act, 1936 with rules (pertaining to your state), Bonus Act, 1965, PF & Misc. Prov. Act, 1952, and ESI Act, 1948 with rules (pertaining to your state). In each of these acts, on the last pages, various forms are quoted along with formats. You have to maintain those formats. Some of the formats are available locally in the form of a register.
Thus, instead of only becoming a master of maintaining various forms/registers, you can add knowledge about the acts, which will benefit you at every stage when legal questions arise. Best of luck. Go ahead.
From India, Nagpur
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You can use the search tab in this forum as there are lot of sample information on to the query asked.
From India, Bangalore
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From India, Bangalore
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Dear Friend,
Please buy the Factory Act Book and first study the entire book as if it were the Bible. Follow the content diligently as it contains all the necessary forms that need to be adhered to.
Additionally, visit the factory inspector's office, meet your concerned inspector, and build a relationship with them to obtain the required information and guidance.
By following these steps, you will be better equipped to implement best practices and become an expert in this field.
Johnson Poojari
9930090055
From India, Mumbai
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Please buy the Factory Act Book and first study the entire book as if it were the Bible. Follow the content diligently as it contains all the necessary forms that need to be adhered to.
Additionally, visit the factory inspector's office, meet your concerned inspector, and build a relationship with them to obtain the required information and guidance.
By following these steps, you will be better equipped to implement best practices and become an expert in this field.
Johnson Poojari
9930090055
From India, Mumbai
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Dear Member,
First, examine which of the Factory Rules, i.e., Central or State, and if State rules apply, determine which State's rules are applicable to your establishment. Then, review the relevant Factory Rules to understand the various formats for maintaining different registers under this Act and Rules.
Regards,
R.N.Khola
---
Dear all seniors,
I am working as an HR assistant in a private limited company with around 200 employees. I would like to know how many registers and forms are required to be maintained as per the Factory Act rules and company law. Please provide details including the full names and numbers of registers and forms.
I hope to receive a brief answer.
Thanks
From India, Delhi
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First, examine which of the Factory Rules, i.e., Central or State, and if State rules apply, determine which State's rules are applicable to your establishment. Then, review the relevant Factory Rules to understand the various formats for maintaining different registers under this Act and Rules.
Regards,
R.N.Khola
---
Dear all seniors,
I am working as an HR assistant in a private limited company with around 200 employees. I would like to know how many registers and forms are required to be maintained as per the Factory Act rules and company law. Please provide details including the full names and numbers of registers and forms.
I hope to receive a brief answer.
Thanks
From India, Delhi
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Dear PCPL,
Register to be maintained as per Factory Act, 1948 are as follows:
1. Register of Accident and Dangerous Occurrences - In Form 30, should be furnished before 15th Feb, a copy of the entries in Form 30.
2. Maintenance of Inspection book - In Form 31 of Size 35cms*20cms shall contain at least 180 pages.
3. Register of Child workers (sec 73) in Form 19.
4. Record of whitewashing Subsection (1) of Section 11 and Section 12 (Register maintained in Form 8).
5. Register of Adult workers shall be maintained in Form 17 and shall be written up afresh each year and preserved for a period of 12 months.
6. Leave with wages register in Form 20 rule (105).
7. Muster roll shall be maintained in Form 29 showing:
a) Name of each worker
b) Nature of his work
c) The daily attendance of the worker.
The muster roll shall be written up afresh each month and preserved for a period of 3 years from the date of the last entry in it.
Hope this information will help you.
From India, Nasik
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Register to be maintained as per Factory Act, 1948 are as follows:
1. Register of Accident and Dangerous Occurrences - In Form 30, should be furnished before 15th Feb, a copy of the entries in Form 30.
2. Maintenance of Inspection book - In Form 31 of Size 35cms*20cms shall contain at least 180 pages.
3. Register of Child workers (sec 73) in Form 19.
4. Record of whitewashing Subsection (1) of Section 11 and Section 12 (Register maintained in Form 8).
5. Register of Adult workers shall be maintained in Form 17 and shall be written up afresh each year and preserved for a period of 12 months.
6. Leave with wages register in Form 20 rule (105).
7. Muster roll shall be maintained in Form 29 showing:
a) Name of each worker
b) Nature of his work
c) The daily attendance of the worker.
The muster roll shall be written up afresh each month and preserved for a period of 3 years from the date of the last entry in it.
Hope this information will help you.
From India, Nasik
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Hi, PCPL
Register to be maintained are as follows:
1. The Factories Act, 1948
Registers, Returns & Abstracts:
- Register of Compensatory Holidays - Form - 8
- Register of Adult Workers - Form - 11
- Register of Leave with Wage Register - Form - 14
- Muster Roll - Form - 22
- Register of Accident & Dangerous Occurrences - Form - 23
- Inspection Book
- Half-yearly Returns - Form - 21 (Before 15th of July & 15th of January of every year in duplicate)
- Accident & Dangerous Occurrences - Form - 23 (Every Month)
- Combined Annual Returns - Form - 20, (Before January every year)
- Notice of Adult workers - Form - 10
- Abstract of Factories Act, 1948
2. Payment of Wages Act, 1936
Registers, Returns & Abstracts:
- Register of Fines
- Register of Advance
- Register of Deductions
- Register of Wages
- Annual Return - Form - IV (in duplicate, before Feb 15 of every year to the Inspector of Factories cc: Labour Insp.)
- Payment of Wages Abstract - Form - V
- Notice of rates of wages - Form - VI
- Notice of Date of Payment
3. Minimum Wages Act, 1948
Registers, Returns & Abstracts:
- Wage Register
- Overtime Register
- Annual Return - Form-III
- Abstract of Minimum Wages - Form-V
- Minimum rate of Wages fixed Form-XI, XII & XIII
- Name Address of Inspector
4. Payment of Gratuity Act 1971
- Notice of opening - Form - A (To: Labour Department)
- Declaration - Form - F
- Payment of Gratuity Act, Abstract
5. Payment of Bonus Act, 1965
- Register of Bonus - Form - C
- Annual Returns - Form-D (Before December every year)
- Payment of Bonus Abstract
6. Equal Remuneration Act, 1976
- Equal Remuneration - Form - D
7. Industrial Employment (Standing Order), 1946
- Standing Order to be displayed on Notice Board
8. Shops & Commercial Establishment Act 1948
- Consolidated register containing 8 Forms
- Inspection Book
- Annual Return - Form - G (1st September, every year)
9. National & Festival Holidays Act
- Form - V (Annual Return, Before 31st January)
10. Labour Welfare Fund 1953
- Form - A1 CUM RETURN (in duplicate, 15th January every year)
11. The Contract Labour (Regulation & Abolition) Act, 1970
- Registration Certificate (Before appointing contractor) - Form-1
- Register of Contractor - Form-XII
- Register of Employees employed by Contractor - Form-XIII
- Muster Roll, Wage Register, Overtime Register, Fine Register
- Deduction Register, Advance Register (contractor)
- Notice regarding rates of wages
- Display of the Act & Rules both in English & MARATHI
- Half-yearly return by contractor - Form - XXIV
- Annual Return by Principal Employer - Form - XXV (before 15th Feb)
12. Professional Tax Act, 1976
- Monthly return - Form - 5
- Annual Return
13. Employee State Insurance Corporation Act, 1948
- Muster Roll
- Wage Register
- Inspection Book
- Accident Register
- Cash Books, Vouchers & Ledgers
- Paid Challans, RDF, and Declarations
- Register of Employees - Form - 7
- Half-Yearly Return - Form - 6 (Apr - Sep & Oct - Mar) 42 days after closing Contn. Period
14. Employees Provident Fund Act, 1952
- Muster Roll
- Wage Register
- Form- 5, 10 & 12A
- Inspection Book
- Cash Book, Voucher & Ledger
- PF worksheet
- Monthly return - Form - 5, 10, 12A along with paid challans (before 25th of every month)
- Annual Return - Form - 3A & 6A (before 30th April every year)
15. Maternity Benefit Act, 1961
- Abstract - Form - G
- Cash Benefits: Payment of medical bonus is Rs. 1000 instead of Rs. 250 (u/s 8)
Records to be maintained:
A) Every employer shall prepare and maintain a Maternity Benefit Register in Form - 10 (See rule 12(1))
B) ANNUAL RETURN: on or Before 15th Jan employer has to submit the return in FORM - 11 (See rule 15)
You need to pay a medical bonus of Rs. 1000/- and maternity leaves for 12 weeks with full salary.
This point shows that only Form 'L' is to be sent in the shape of an annual return to the Competent Authority up to 31st Jan.
Married Female employees are entitled to maternity leave as per the Maternity Benefit Act 1961 or The Employee State Insurance Act 1948 as per the provisions of the Act whichever is applicable to her.
1. Make sure the salary is more than 10,000 pm. If less than this, you can avail of maternity benefits only under the Employee State Insurance Act 1948.
2. To be eligible for the Maternity benefit, the employee should work for a period of not less than 80 days in the twelve months immediately preceding the date of her expected delivery.
3. The employee should give notice before 8 weeks in advance for maternity leave supported by a medical certificate.
4. Maternity leave is an additional leave other than the usual leaves/facilities existing.
5. The Employee will be paid full pay up to 12 weeks, approximately 6 weeks before delivery and 6 weeks after, provided that she undertakes not to take up any job during these 12 weeks.
6. If this leave is extended, then the payment will be done to the extent of the credit balance leaves in her account else it would be leave without pay.
7. No pay shall be due or payable in lieu of unavailed maternity leave.
I hope the above will surely help you to make a decision and create a Maternity policy for future instances.
i) Under this Act, Muster Roll in Form 'A' as per Rule 3 Maternity Benefit Rules has to be maintained, for which the following particulars are needed in respect of the women employees who avail the benefits under the Act.
1) Name of the women employee
2) Age
3) Date of giving Notice of pregnancy in Form 'D'
4) Amount of wages paid
5) Period of leave: From To
The above particulars have to be furnished as and when the beneficiaries apply to avail the benefits.
j) The employer is bound to supply copies of Forms 'B', 'C', 'D', 'E', 'F', 'G', 'H', and 'I', free of cost to every woman employee who requests them as per Rule 12.
k) All the records so obtained have to be preserved for a period of two years from the date of preparation.
l) An Abstract of the provisions of the Act and Rules in Form 'J' has to be displayed in a conspicuous place in the establishment.
m) Annual Return in Form 'K' has to be submitted on or before 31st January every year.
16. Employment Exchange (CNV) Act.1959
- Notification of Vacancies - Form - 6
- Quarterly Return - Form: ER-I (Mar, June, Sep, Dec) before 1 month
- Bi-Annual Return - Form: ER-II (Once in 2 years)
Regards,
Laxman Chippa
Executive-HR
From India, Pune
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Register to be maintained are as follows:
1. The Factories Act, 1948
Registers, Returns & Abstracts:
- Register of Compensatory Holidays - Form - 8
- Register of Adult Workers - Form - 11
- Register of Leave with Wage Register - Form - 14
- Muster Roll - Form - 22
- Register of Accident & Dangerous Occurrences - Form - 23
- Inspection Book
- Half-yearly Returns - Form - 21 (Before 15th of July & 15th of January of every year in duplicate)
- Accident & Dangerous Occurrences - Form - 23 (Every Month)
- Combined Annual Returns - Form - 20, (Before January every year)
- Notice of Adult workers - Form - 10
- Abstract of Factories Act, 1948
2. Payment of Wages Act, 1936
Registers, Returns & Abstracts:
- Register of Fines
- Register of Advance
- Register of Deductions
- Register of Wages
- Annual Return - Form - IV (in duplicate, before Feb 15 of every year to the Inspector of Factories cc: Labour Insp.)
- Payment of Wages Abstract - Form - V
- Notice of rates of wages - Form - VI
- Notice of Date of Payment
3. Minimum Wages Act, 1948
Registers, Returns & Abstracts:
- Wage Register
- Overtime Register
- Annual Return - Form-III
- Abstract of Minimum Wages - Form-V
- Minimum rate of Wages fixed Form-XI, XII & XIII
- Name Address of Inspector
4. Payment of Gratuity Act 1971
- Notice of opening - Form - A (To: Labour Department)
- Declaration - Form - F
- Payment of Gratuity Act, Abstract
5. Payment of Bonus Act, 1965
- Register of Bonus - Form - C
- Annual Returns - Form-D (Before December every year)
- Payment of Bonus Abstract
6. Equal Remuneration Act, 1976
- Equal Remuneration - Form - D
7. Industrial Employment (Standing Order), 1946
- Standing Order to be displayed on Notice Board
8. Shops & Commercial Establishment Act 1948
- Consolidated register containing 8 Forms
- Inspection Book
- Annual Return - Form - G (1st September, every year)
9. National & Festival Holidays Act
- Form - V (Annual Return, Before 31st January)
10. Labour Welfare Fund 1953
- Form - A1 CUM RETURN (in duplicate, 15th January every year)
11. The Contract Labour (Regulation & Abolition) Act, 1970
- Registration Certificate (Before appointing contractor) - Form-1
- Register of Contractor - Form-XII
- Register of Employees employed by Contractor - Form-XIII
- Muster Roll, Wage Register, Overtime Register, Fine Register
- Deduction Register, Advance Register (contractor)
- Notice regarding rates of wages
- Display of the Act & Rules both in English & MARATHI
- Half-yearly return by contractor - Form - XXIV
- Annual Return by Principal Employer - Form - XXV (before 15th Feb)
12. Professional Tax Act, 1976
- Monthly return - Form - 5
- Annual Return
13. Employee State Insurance Corporation Act, 1948
- Muster Roll
- Wage Register
- Inspection Book
- Accident Register
- Cash Books, Vouchers & Ledgers
- Paid Challans, RDF, and Declarations
- Register of Employees - Form - 7
- Half-Yearly Return - Form - 6 (Apr - Sep & Oct - Mar) 42 days after closing Contn. Period
14. Employees Provident Fund Act, 1952
- Muster Roll
- Wage Register
- Form- 5, 10 & 12A
- Inspection Book
- Cash Book, Voucher & Ledger
- PF worksheet
- Monthly return - Form - 5, 10, 12A along with paid challans (before 25th of every month)
- Annual Return - Form - 3A & 6A (before 30th April every year)
15. Maternity Benefit Act, 1961
- Abstract - Form - G
- Cash Benefits: Payment of medical bonus is Rs. 1000 instead of Rs. 250 (u/s 8)
Records to be maintained:
A) Every employer shall prepare and maintain a Maternity Benefit Register in Form - 10 (See rule 12(1))
B) ANNUAL RETURN: on or Before 15th Jan employer has to submit the return in FORM - 11 (See rule 15)
You need to pay a medical bonus of Rs. 1000/- and maternity leaves for 12 weeks with full salary.
This point shows that only Form 'L' is to be sent in the shape of an annual return to the Competent Authority up to 31st Jan.
Married Female employees are entitled to maternity leave as per the Maternity Benefit Act 1961 or The Employee State Insurance Act 1948 as per the provisions of the Act whichever is applicable to her.
1. Make sure the salary is more than 10,000 pm. If less than this, you can avail of maternity benefits only under the Employee State Insurance Act 1948.
2. To be eligible for the Maternity benefit, the employee should work for a period of not less than 80 days in the twelve months immediately preceding the date of her expected delivery.
3. The employee should give notice before 8 weeks in advance for maternity leave supported by a medical certificate.
4. Maternity leave is an additional leave other than the usual leaves/facilities existing.
5. The Employee will be paid full pay up to 12 weeks, approximately 6 weeks before delivery and 6 weeks after, provided that she undertakes not to take up any job during these 12 weeks.
6. If this leave is extended, then the payment will be done to the extent of the credit balance leaves in her account else it would be leave without pay.
7. No pay shall be due or payable in lieu of unavailed maternity leave.
I hope the above will surely help you to make a decision and create a Maternity policy for future instances.
i) Under this Act, Muster Roll in Form 'A' as per Rule 3 Maternity Benefit Rules has to be maintained, for which the following particulars are needed in respect of the women employees who avail the benefits under the Act.
1) Name of the women employee
2) Age
3) Date of giving Notice of pregnancy in Form 'D'
4) Amount of wages paid
5) Period of leave: From To
The above particulars have to be furnished as and when the beneficiaries apply to avail the benefits.
j) The employer is bound to supply copies of Forms 'B', 'C', 'D', 'E', 'F', 'G', 'H', and 'I', free of cost to every woman employee who requests them as per Rule 12.
k) All the records so obtained have to be preserved for a period of two years from the date of preparation.
l) An Abstract of the provisions of the Act and Rules in Form 'J' has to be displayed in a conspicuous place in the establishment.
m) Annual Return in Form 'K' has to be submitted on or before 31st January every year.
16. Employment Exchange (CNV) Act.1959
- Notification of Vacancies - Form - 6
- Quarterly Return - Form: ER-I (Mar, June, Sep, Dec) before 1 month
- Bi-Annual Return - Form: ER-II (Once in 2 years)
Regards,
Laxman Chippa
Executive-HR
From India, Pune
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All the Members are give their valuable suggestion but, all are missed a Register i.e. Register of Damage &Loss and Register of Bonous.
From India, Aizwal
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From India, Aizwal
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Register Required
1. Register of Lime Washing and Painting
2. Register of Adult Workers
3. Equal Remuneration Register (Form D)
4. Register of Deductions for Damages
5. Overtime Register
6. Accident and Dangerous Occurrences
7. Inspection Book
8. Register of Unpaid Wages
9. Health Register
10. Register of Fines Realized and Unpaid Accumulations
11. Advance Register
12. Register of Compensatory Holidays
13. Accident Register (under ESI Act)
14. Inspection Book Form No. 35
15. Register of Tight Clothing Provided
16. Provident Fund Eligibility Register
17. Gratuity Eligibility Register
Ensure proper formatting and correct spelling and grammar in the provided list of registers required.
From India, New Delhi
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1. Register of Lime Washing and Painting
2. Register of Adult Workers
3. Equal Remuneration Register (Form D)
4. Register of Deductions for Damages
5. Overtime Register
6. Accident and Dangerous Occurrences
7. Inspection Book
8. Register of Unpaid Wages
9. Health Register
10. Register of Fines Realized and Unpaid Accumulations
11. Advance Register
12. Register of Compensatory Holidays
13. Accident Register (under ESI Act)
14. Inspection Book Form No. 35
15. Register of Tight Clothing Provided
16. Provident Fund Eligibility Register
17. Gratuity Eligibility Register
Ensure proper formatting and correct spelling and grammar in the provided list of registers required.
From India, New Delhi
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