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We are the corporate based listed company having multiple divisions around the Maharashtra State. Workers are governed under Certified Standing Orders (herein after referred as CSO) of the company. Accordingly, based on the provisions of the CSO the management is initiating disciplinary actions against the wrong doer. The said CSO has certified by the Labour Commissioner Mumbai in the year 1963.
At present some domestic enquiries are in process, wherein the workers representative has filed application to provide Signed copy of CSO. Last time also we tried to tress out original signed CSO copy but the copy was not available, we also inquired with Labour Commissioner office, there also old records are not available.
Meantime the worker's representative file Interim Application before Industrial Court for stay to the enquiry proceeding till the CSO copy is not allotted for defense. The court has not allowed Interim application for stay to enquiry but given directions to give copy of CSO to them. As per directions we have given un-signed xerox copy of CSO. The worker has filed another application to provide signed copy. Now we are plan to proceed further to complete the enquiry.
Under the circumstances, since we are not able to provide signed copy of CSO, whether the enquiries will be held as perverse and illegal ? what are the steps has to be taken to continue & to complete domestic enquiry in absence of signed copy of CSO.

From India, Nashik
Labour Law & Hr Consultant
Process Industry Consultant / Soft Skill
Gopinath Varahamurthi
Mindhour Partner, Ass.professor/adm. Officer,
Associate Director Legal
Korgaonkar K A
Management Consultancy
Nagarkar Vinayak L
Hr And Employee Relations Consultant
Rajesh Kumar Dubey
Manager - Hr

Venkata Vamsi Krishna Patnaik

Dear Shaik Ijaj,
What is transpired from your post is that your CSO is missing and you want to initiate the disciplinary actions with workforce without signed copy of CSO.
You try to get a signed copy or else go for re-certification. The model standing orders can be followed for initiation of actions in the absence of certified SO.
But your organization has ruffled the issue with the workers without tracing a CSO. Better wait for finding the CSO or getting it certified, or else take the bold step of going ahead like without a written constitution many countries operate, you also can operate in cases of exigencies of indiscipline.

From India, Hyderabad
Rajesh Kumar Dubey

Dear Mr Shaik,
You may follow the Model Standing Order as prescribed in Maharastra,
And Try to get to be implemented in your company. The domestic enquiry will be held valid if provision are followed as per Model Standing Order.
Your advice / action are awaited

From India

At the outset, it may be noted that no Court grant stay order against the disciplinary proceedings.
It is true that your Company has a Certified Standing Oder. The workmen are aware of the said fact.
Since you have unsigned copy of the Certified Standing Order you may get the same duly certified and proceeding with the disciplinary proceedings failing which if the workmen approach the Labour Court at the time of challenging the validity or otherwise of the Domestic Enquiry held by the Management the Court may vitiate the enquiry.
Even though you follow the Model Standing Order the chances vitiating the enquiry still remains for the reasons you already have a Certified Standing Order.
S G Management Services

From India, Kolkata
Nagarkar Vinayak L

Dear colleague,
In my view, by being unable to provide original copy of the CSO will not by itself vitiate the enquiry proceedings. The MR should make written submission before the Enquiry officer that the original CSO will be provided as and when found and the enquiry should proceed with the available CSO copy.
With the appropriate ruling to this effect by the EO, and the fact that the Court has not stayed the proceedings, the the enquiry if proceeded further will not suffer any infirmity.
Vinayak Nagarkar
HR- Consultant

From India, Mumbai

A copy of the CSO will be available with the Labour Department.Go for it .

arunachala nataraj

You might have quoted in the charge sheet , misconduct under (........) clauses of Standing Orders of our Company and after the enquiry if the workman is punished, the union may contest that the charges are null and void in the court stating that there is no CSO. Therefore, I feel better late than never, get the standing orders certified and then proceed.
From India, Mysore
gopinath varahamurthi

dear friend,
At the first, As and when your office come to the conclusion that prima facie there is a violation of duty/service by the employee proceed with the enquiry and never look back for want of CSO.
Secondly.. the CSO will certainly be available with the labour office who have certified, may be due to making divisions the CSO available with the oldest of records. Since, you know the year, tracing the CSO will not take much time. Also, find out the CSO in some enquiry files (probably names changed go through Personnel files CSO copy may be available) In earlier days enquiries are held by the personnel department, now, there is a change as legal cell, enquiry office, establishment section etc.,
Thirdly, you are going to conduct the enquiry adhering the norms and there will certainly no violation thus, proceeding with the enquiry will get valid.
Fourth, never allow the tactics of delaying, willy nilly acts, this prove costly in the long run.
best of luck...

From India, Arcot

Dear All, If standing order made as per the Draft Standing order, and passed by the competent authority, you can take action any employee at any time as per the standing order.
From India, Delhi

Yes, you have a ticklish issue. The Union probably knows that you do not have any original certified copy of the Standing Orders and is trying to exploit that situation. But you may have the reference of the certification like date, the proceeding no. etc. Based on that you may apply to the office of the Certifying Authority for getting certified copy of it. If you are not getting it from there, apply under RTI and let them state that certified copy is unavailable. In law a presumption arises that all Governmental work is done as per rules and it is for the party alleging it to prove it otherwise. (Evidence Act) So if you are able to produce some evidence that the Standing orders were certified vide reference no. and date, the validity of it can be presumed and the burden of proving its illegality would get shifted to the opposite party.
From India, Mumbai
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