Dinesh Divekar
Business Mentor, Consultant And Trainer
Bindu Shreshta
Hr Manager

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We got a requirement for Corporate Trainer to one of our IT client. In this case we need a commercial terms document that specifies the charges we need to collect from client. Please help me out in this.
From India, Hyderabad
Dear Bindu,
Please tell the client to provide Purchase Order (PO). This is a standard document that has legal validity. Ensure that all the terms and conditions are specified correctly.
Thanks,
Dinesh Divekar

From India, Bangalore
Hi Dinesh, It is for Corporate Training for two days at client place. It should include Training charges, Travel Allowance, Accommodation.
From India, Hyderabad
Dear Bindu,

Tell your client to make travel and accommodation arrangement for you or your trainer. Therefore, question of payment of TA/DA will not arise. Going further, tell the client to provide PO on the company letterhead. PO is legal document under the provisions of Indian Contract Act, 1872.

To avail of services from the service provider or to purchase the material, companies issue PO to service provider or a supplier. In your case, you will provide training services, therefore, description of the type of services may be written clearly on PO. Most of the companies have standard format of PO. Additional requirements if any, may be attached as appendix to the PO.

In PO, the important thing is about the charges for your services and payment terms. "Payment Terms" means after how many days company will clear your invoice after receiving it. If you are conducting the training, then it is better to handover the hard copy of your invoice on the last day of the training. Attach to your invoice, copy of your PAN card No and TIN if you have registered for the service tax.

When I conduct the training programme on behalf of some training company, I tell them to provide PO to me. I do not bother whether they have taken any PO from their client. That is their look out.

All the best!

Dinesh Divekar

From India, Bangalore
Hi Dinesh Thanks for your support, will follow the instructions.
From India, Hyderabad
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