Dinesh Divekar
Business Mentor, Consultant And Trainer

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Dear Friends, Last year my company extended 15 months contract (till end of December 2016) to all staff. But the work is going to complete in Mid October 2016. Our management has decided to give an early end of contract letter to some staff that because of the work is completed and your (staff) service is not required after 15 November 2016.
As per the agreement we have to provide one month prior written notice to them. I need your help to prepare a letter (template letter) by covering all the above situation with one month notice which will be effective from 15 October 2016.

From Nepal
Dear Gautam,

The draft could be as below:


Date: -


Mr/Ms ____________ (name)

Employee No ________

Cessation of Contract

Dear Mr/Ms _________,

1. Reference is made to the contract letter No ________ dated _______ that was issued to you on _______ (date). Under the provision of this contract, you have been allotted designation of ________ and this contract expires on December 31, 2016.

2. The work activities of the contract are being periodically. It is estimated that your work will be completed by November 15, 2016. Therefore, under the provisions paragraph No _______ clause No ______ of this contract, it has been decided to cease your services from this date. The notice period for the cessation of the contract is one month however, for your convenience, a long duration is notice which is almost one and half month. You will hand over your charge to Mr/Ms ________. Please return the company property to him/her and complete handing and taking over by due date.

3. Administration of ___________ (name of your company), thanks you for the services that you have rendered for the smooth execution of the contract and wish you all the best in your future endeavours.

Thanking you.

Yours faithfully,

____________ (name)

____________ (designation)



Dinesh Divekar

From India, Bangalore
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