Ravi5554
Asst.manager -hr
Adoni Suguresh
Sr.executive (per & Adm)
HRTrinadh
Executive Hr
Ashutosh Thakre
Hr Professional
+3 Others

Thread Started by #RinkiRoy

Dear all,
I have a quick question. In my organisation one employee has quit the position by serving very short notice of 1 day. Now he is asking for relieving letter. But surprisingly he never got a appointment letter from HR.
He just have the Letter of intent. Now when we are telling him that he won't get relieving as he didn't serve 30 days notice as per the agreement. He says, that it was never been given to him.
In that case what best can we do? Do we need to issue relieving? I mean what strategy can we put in here.
Thanks
attribution CiteHR Human Resource Management Community Knowledgebase - View Profile: RinkiRoy
4th September 2014 From India, New Delhi
Hi,
1.Responsibility of Hr to complete joining formalities of employes.
2. Better to issue the Relieving letter, because you don't have any agreement got signed by employee to states about notice period clause.
4th September 2014 From India, Mumbai
Please provide him the relieving letter. Also improve your HR processes. Rather ask him to do the knowledge transfer and relieve him in a good way with all HR formalities. Kindly ask him, if he agree fine for both, else provide the relieving letter.
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4th September 2014 From India, Mumbai
Dear RinkiRoy ,
In your case, it seems the mistake from HR department. It is prime responsibility of HR department to issue offer/appointment letter stating complete clause for probation period, notice period, termination, relieving, code of conduct, disciplinary issue, CTC details, perks and benefits, leave related rules, assets damages, company's data leakages etc ... so that at the time of joining employee can be aware of the same. Since in your case there is no any written documents for the same and in such case you can not argue with employee to serve notice period.
It is better to issue relieving letter to that employee and learn from this case and issue appointment letter to all existing employees who have not got yet and don't make any employees to join in company without offer/appointment letter.
4th September 2014 From India, Surat
Respected all,
Unfortunately I recently joined the system and got to know that person didn't sign any employment contract. Therefore I was seeking your kind guidance.
I appreciate your kind help and thankful for your valuable advise.
Thanks & Regards,
Rinki
4th September 2014 From India, New Delhi
Dear Rinki,
Kindly provide the employee with the relieving letter and close the formalities on a good note. The papers missing from the HR is HR's fault, may be due to someone before us or we ourselves.
Take this as a stepping stone, go through your entire files and check which all employees have not be given the appointment letters or confirmation letters and all other letters, complete the paper documentation, ready your department with all the necessary documentation and prevent any employee to misuse the gap in your HR systems.
The Management and the employees both will appreciate your gesture and commitment towards work.
Regards,
Ashutosh Thakre
4th September 2014 From India, Mumbai
Dear Rinki,
when ever the employee join into the company hr had conduct some induction and orientation programs and at that we are needed to give a appointment letter and other transcations should be taken by the hr (bond and service agreements like
& acceptance of all terms and conditions).in this case the mistake is belongs to u only please provide a reliving letter to that candidate and kindly improove your hr polices in your compandy that is mandatory for every organiusation
4th September 2014 From India, Hyderabad
Thanks Gentlemen.
I am working on streamlining the HR process. Since I joined recently and have observed that there is so many things which needs to be fixed. I would want to establish system in place from Joining to Exit of the employee. In clear words I would say the process and system needs to be diagnosed.
Thus I am looking for some ppt which could get me the clear idea of putting the procedure and system in place (From system flow to templates) and help me to execute that system in the organisation, which could be mutually beneficial for both employee & employer.
Could you please help getting the same.
Thanks & Regards,
Rinki
5th September 2014 From India, New Delhi
Dear Rinki,
I am attaching the Induction and orientation powwer point presentation and i get this ppt in our CITEHR i think it is usefull to you to implement a new system (regarding induction and orientation).first of all you may find this attachment if you feel like i will tel you the another HRpolices as my level best.
Regards
HRTrinadh
6th September 2014 From India, Hyderabad

Attached Files
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File Type: ppt induction_sample ppt.ppt (89.5 KB, 186 views)

I am attaching one more document please find this.. Reg HRTrinadh
6th September 2014 From India, Hyderabad
Dear Rinki Roy,
You are one way telling that the appointment order is not issued to the employee. This is evident that you have not copleted the joining formalities as part of responsibilities of HR, In this case since you have not issued the appointment order, you cannot demand for notice period. Until and unless you specify the terms and conditions of service rules which is signed by a employee as a token of acceptance of your offer you have no right to ask the employee. It is advised to relieve him from the duty by accepting his resign letter by issuing a letter of acceptance in the interest of both sides. This is a lesson for you to be cautious infuture in handling HR joining formalities.
Adoni Suguresh
Sr.Executive (Pers, Admin & Ind.Rels) Rtd
Labour Laws Consultant
6th September 2014 From India, Bidar
Dear all,
I need to write a internal memo regard to employees putting resignations and then ask for withdrawals, this is now become a trend in our company. Also people keep ask for Salary raise whenever they feel like and threat us to leave the organisation.
Therefore I told to prepare a internal memo stating clear message to the employee / group that management will not allow or entertain resignations (without thoughts) and after that withdrawal of resignations. Also the unethical demands of the employees.
I am not getting a suitable language. Thus I would request if someone can help with draft.
Many thanks
Regards,
Rinki
6th September 2016 From India, New Delhi
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