Factory Inspector Visit - CiteHR
Industrial Relations
Hr, Ir, P & A
Nand Kumar
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Dear Seniors,

Ours is manufacturing company and located in Bhosari MIDC Pune.Please let me know, If any factory inspector or labour officer visit to our factory, what are the forms and Registers should be maintained and show to him?

Please help me.

Waiting for your valuable reply.



Dear Vaishali
Please check Factories Act, Payment of Wages Act, Minimum Wages Act, Payment of Gratuity Act, Payment of Bonus Act, Interstate Migrant workers Act, Contract Labour Act and its Rules, for all compliances. Please confirm whether your factory falls under Central or State and accordingly proceed further.
All the best.

Dear Vaishali
Mainly Factory Inspector/Labour Inspector inspects the following records:
1.Employee Attendance Muster,
2.Accident Register,
3.ESIC Details,
4.Wage Register,
5.Registration Certificate under CLRA,
6.FORM-V, Bonus Register,
7.Advance & Deduction of fines register,
8.Facotry License &
8.Visit Book to put their comments.

Dear Dhyansingh
" the Leave book should maintained as per Form 15.
Columns to be provided for:
o Wages- Period-from to
o Wages earned during the wage period
o No of days work Performed
o No of Days layoff
o No of days maternity leave
o Leave earned during the year
o Whether leave in accordance with 79(8) was refused
o Normal Rate of wages
o Rate of wages during the leave period"

Dear Ms Vaishali,

The Factory Inspector is just interested in looking for the safety, health and first aid. further he also looks into the some of the statutory requirment like the attendance sheet, leave record, medical records, any accident occured in past (what is CAPA method applied.

GLO is interested in looking into the both the contract and staff registers. They are as given below

Register of Contractor engaged by Employer Form-XII See Rules-74 Yearly Principal Employer

Register of Workman Employed By Contractor Form-XIII See Rules-75 Daily Contractor

Employment Card Form-XIV See Rules-76 monthly Contractor

Muster Roll Form-XV See Rules-78(1)a(i) Daily Contractor

Register of Wages Form-XVI See Rules-78(1)a(i) monthly Contractor

Wage Slip with signature Form-XIX See Rules-78(1) b monthly Contractor

Register for Deduction for Damage or Loss Form-XX See Rules-78(1)a(ii) monthly Contractor

Register of Fines Form-XXI See Rules-78(1)a(ii) monthly Contractor

Register of Advance Form-XXII See Rules-78(1)a(ii) monthly Contractor

Register of Overtime Form-XXIII See Rules-78(1)a(iii) monthly Contractor

Adult worker Register monthly Contractor

Stamp &Singnature on each pages monthly Contractor/ Principal Employer

Register shall be maintained as per actul Hands engaged monthly Contractor/ Principal Employer

First Aid box shall be mainyained as per rules Rules 48,58,62 monthly Contractor/ Principal Employer

Apart from the gratuity, Bonus (all Registers) etc

Further any information you can mail me

With Regards

Amit Nag

Sr Manager - HR & Legal


Dear Vaishali,
I think Mr.Sahu has covered all the things. The other things are as follows
1) Safety Commitee MOM
2) Ambulance Room & Safety Officers Requirments
3) Approved Plan & layout
4) Explosive licenses & his validaty if applicable
5) Emergency Exit direction or Identification
6) Fire Extinguisher Records
7) Last Complainces status submmited proof
Are you the Ex Employee of MINDA
Please Confirm

Dear vaishali,
i think Mr. Shahu , have giving good Answer to your Question, But try to
look into small think which necessary. Like PF is submtted by contractor or company, Day of worker which is mention in register, salary paid to the worker Etc. labour officer always well known where will be short fall
Sunil Walzade

Dear Vaishali,
Factory Inspector is not interested in whatever is written above. He is mostly interested to find out the non-compliance of the company. He is well aware where to catch you. He will mostly check the following:
Payment to the Contract Workers.
Overtime rate.
Stability Certificate of the Company.
Safety of the Machines.
Protective appliance.
Safety passage in the offices or factory
Ventilation in the Company.
Loose wirings.
Display of Extracts.
Display of notices.
Medical examination of the workers working in canteen and on hazardous work.
Display of safety norms near the machine.
Examination of pressure vessels and other equipments.
Storage of hazadous chemicals.
Approved plan.
And so many other documents.
I have faced many inspectors and I know where they catch etc.
Don't worry, if you face the inspector you will come to know where you are going wrong as the factory inspector knows that no company can work as per any Act, we are bound to make errors.

I am ex employee of Minda. Vaishali was working with me in Minda
I am working with Group company Tyco Electonics
Sorry for inconvinience
You may contact me on

Dear Sir, During the audit our HR Head has misplaced the factory inspector visit book, what should be done in such cases? Please suggest. Thanks Regards Dilip Rajpurohit
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