Labour Laws & Ir
Recruitment/talent Acquisition, Career Counselling
Asst. General Manager - Hr
Hr Executive
Hr - Executive
Human Resources
Suprio Bhattacharya
Senior Consultant
+6 Others

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Dear All,
I was offered in a MNC software company XXXXX as Manager. But the offer letter in annexure 1 says i need to submit the original copy of the reliving letter from my most recent employer.
They also say that they would return it back after three months.
Would request you to share your views, is it a mandatory policy for any employer to deposit the New Employees most recent reliving letter ?
Please advise

Hi, Photocopy of the same may be submitted, original should be kept with you only. Regards, Anil
Hi Anil, But they say it is Mandatory :) or else they would not proceed further ? regards, Shiv
All the original certificates belong to you. The man who is asking original must be crazy. Pon
there are so many crazy people here in this world Mr. Pon... and sometime we have to bear these crazy people just for our purpose. :-) Regards, Anil
Dear shiv, This can not be stated to be mandatory. Regards, R.N.Khola Skylark Associates, Gurgaon (Haryana) (Labour Law Consultants) (M)
Some organisations, especially IT companies do ask for the original relieving letter form the immediate previous organisation. This is done so that the candidate cannot parallely get employment elsewhere on the basis of this certificate. In case you have a different letter for relieving and experience, I see no harm in handing over the original relieving letter to your new employer.
In case the experience letter and relieving letter is the same, you can as an ex-Employee, always ask for a duplicate from your earlier employer.

Hello Shiv,

Balaji S. is right.

Just as many candidates come-up with ingenious ways to jump the gun, so too the companies try to catch-up :-).

The very fact that the company has informed you that the Original will be returned back to you AFTER 3 MONTHS, corroborates this aspect--they are just trying to ensure that you stay with them after joining......the presumption being that if you stay for 3 months, then you may not move out:-)

However, take the precaution that Balaji mentioned--instead of loosing this opportunity: Take Different Letters for Relieving and Experience.

Now looking @ this situation from another perspective, pl ensure you have done the complete checks about this new company--one reason why they MAY be insisting on the Relieving Letter to be with them for 3 months COULD be their past attrition experience, which could be EITHER DUE TO the general industry trend OR something wrong with this company's policies. Hope you get the point.

All the Best.



Hello Balaji & TS,
I concur with both of your suggestions & thoughts.
Whats bothering me is
* They are not even ready to give an acknowledgement of the deposited original reliving letter!!.
* In the annexure sheet, i don't see any authorized signatory, while rest of the sheets are signed by an authorized signatory.
Best Regards,

HR department in most companies cross certain courtesies in their eagerness to protect their companies interest. Most companies are better than their HR departments. So do not judge the prospective company by the behaviour of the HR dept, instead try and get a more rounded feedback on them from grapevine, internet, future colleagues etc.

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