Dinesh Divekar
Business Mentor, Consultant And Trainer
Ash Mathew
Recruitments, Training`
+4 Others

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HI All, i need some examples to write the Professional E mails which i can send to US Clients Thanks Please Help
From India, Delhi
I am contractor in BSNL, and we are doing tower erection work. kindly guide me for labour laws.
From India, Aurangabad
Please let me know what kind of business you are involved in or the kind of messages you communicate with your US clients. This would help me in suggesting a few examples/templates.
A few points you need to note:
You always use Verdana font - size 10
Bullet points will not have sentences ending with a full stop
You never say "please find attached...." , you will start by saying "Attached please find...."
You dont end using "yours sincerely", or "thanking you..." - you use - thanks, regards.
We should not use "expecting a qucik / favourabkle reply" - you'd say - "I'd appreciate if you could keep me posted on the same / follow-up on the same so we can start working on the project"
Many like this - pls give more clear idea.

From India, Madras
Hi Ash,
thanks for your great concern.
i am Software Testing Engineer so in office we need to write diffrent kind of mails to our Client or some sceniors who are residing in US
Email like
day to day status mail
Appology mails
thanks mail
if they are forget to repply
Some time when i write mails on above topics, it may not impressive as i expected. my main concern for this is to know how we write a mail or whichtype of content we write which make have sence and impress the clients and as well as our sceniors.
hope so you understand what i want to say
waiting for your repply
Mohit Gagneja

From India, Delhi
Dear Mohit,
Please find attached presentation which may help you.
Best Regards,
Be Creative, Success is your's.

From India, Mumbai

Attached Files
File Type: pps MAIL MANAGEMENT.pps (355.5 KB, 1889 views)

thanx a lot for such an useful post......................a real good ppt...........keep up d good work .....................tak care
From India, New Delhi
Dear Mohit,
Please check the attachments. I have attached an excel sheet for project status report - but I have used the example for a recruitment services company. But, please take a look at it.
The mails may be useful - but change according to your need.

From India, Madras

Attached Files
File Type: doc MAILS.doc (30.5 KB, 2110 views)
File Type: xls STATUS REPORT AS ON 23-FEB-09.xls (15.5 KB, 1521 views)

Dear Friends, I have attached PPT also. YOu may download. Best Regards, Narendra.
From India, Mumbai

Attached Files
File Type: ppt MAIL MANAGEMENT.ppt (355.5 KB, 564 views)

Hi Mohit,
Following points to be note while writing an email
  • Be concise and to the point.
  • Answer swiftly
  • Do not overuse the high priority option
  • Do not write in CAPITALS
  • Do not overuse Reply to All
  • Do not request delivery and read receipts
  • Take care with abbreviations and emoticons
  • Keep your language gender neutral

From India, Delhi
Dear All
Season Greetings
Before putting my words on this post, I extend my thanks members how have posted.
The current email etiquette have been little bit changed in terms of the correspondence-
Dear Sir | Madam ----> Notice Straight Bar. Replacement to Slash /
Season Greetings
Guessing this email finds you, in all well joyful moments -----> Can be changed.
< Subject Matter>
Bye | Regards
Name | Designation
Company Name
E- [Short for Email]
C- [Short for Cell Phone]
A- [Short for Address for Communication]
L- [Short For Landline]

From India, Nagpur

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