I am facing difficulty in managing records in jewellers shop. Can anyone suggest me some ways to solve this issue Please?
From India, Chandigarh
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From India, Chandigarh
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Dear Bhavika, first and foremost, you need to decide on the classification of the records. Therefore, establish the categories of the records.
Secondly, you need to maintain records in three forms: soft copy only, hard copy only, and both. Therefore, along with the classification, you may do this concurrently.
Thirdly, your next job is to define the access control. Define who will have what kind of access.
Fourthly, define the accountability. You need to specify which records are liable to be handed over in case of separation from the company or in case of long absence.
Lastly, define the retention period of the records. Therefore, define the disposal process. Specify who is authorized to destroy the records and what certificate needs to be maintained upon destruction.
Proper record management demands easy retrieval of the records as well. Therefore, create a master list of the records. The essence of records management is that even if the person is not available, the records should be easily retrievable by others. If the person were required to be called while on leave or if he/she was troubled by telephone calls, it would show a failure in records management. For further queries, feel free to contact me.
Thanks,
Dinesh Divekar
From India, Bangalore
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8071Secondly, you need to maintain records in three forms: soft copy only, hard copy only, and both. Therefore, along with the classification, you may do this concurrently.
Thirdly, your next job is to define the access control. Define who will have what kind of access.
Fourthly, define the accountability. You need to specify which records are liable to be handed over in case of separation from the company or in case of long absence.
Lastly, define the retention period of the records. Therefore, define the disposal process. Specify who is authorized to destroy the records and what certificate needs to be maintained upon destruction.
Proper record management demands easy retrieval of the records as well. Therefore, create a master list of the records. The essence of records management is that even if the person is not available, the records should be easily retrievable by others. If the person were required to be called while on leave or if he/she was troubled by telephone calls, it would show a failure in records management. For further queries, feel free to contact me.
Thanks,
Dinesh Divekar
From India, Bangalore
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