Hi All,
Compliance Checklist for Garment Industry (Some points applicable only for Tamil Nadu).
Statutory Registers Updated
- Form 7 (White Wash Register)
- Form 9 (Compensatory Holiday)
- Form 12 (Adult Register)
- Form 15 (Leave With Wages)
- Form 16 (Health Register)
- Form 25A (Muster Roll)
- Form 25B (Time Card)
- Form 26 (Accident Register)
- Form 26A (Dangerous Occurrences)
- Form 28 (Exemption Register)
- Form 29 (Particulars of Room)
- Inspection Register
- Form 1 (Workmen Register)
- Form 1 (Suspension Register)
- Form D (Equal Remuneration)
- Form B (Deduction Register)
- Form C (Unpaid Accumulation)
- Form II (Deduction for damages)
- Form VI (National & Festival Holiday)
- ESI Accident Register
- Form 10 (Overtime Register)
Statutory Returns Submitted within the date
- Form 12A EPF Monthly Return
- Form 2A Nomination Forms Submitted
- Form 5 EPF Addition Return
- Form 10 EPF Deletion Return
- Form 3 ESI Return
- Form 1 ESI Nomination submitted
- Form 2 (License Renewal)
- Form 23 (Annual Return to IF)
- Form 22 (Half Year Return to IF)
- Form 2 (Half Year Return - Subsistence Allowance)
- Form 2 (Half Year Return - Conferment to permanent status)
- Form A (Labour Welfare Fund)
- Form C (Unpaid Accumulation)
License Renewal
- Inspector of Factory License Renewal
- Plan Approval from IF (Revised)
- Testing Safety Pressure Vessel
- Inspector of Factory Registration No.
- Report Examination of Pressure Vessels
- Fire License to Production
- Fire License to Diesel Storage
- Plan Approval from Fire Service
- TNPCB Consent Order to Air
- TNPCB Consent Order to Water
- Plan Approval from TNPCB
- Local Panchayat License (Municipality/Corporation Etc.)
- Plan Approval from Local Panchayat
- E.S.I. Code No.
- E.P.F. Code No.
- CEIG Approval for Genset
- Stability Certificate
- Water Testing Certificate
- Calibration Certificate to All Weighing Machine
- Calibration Certificate to All Scales
- Calibration Certificate to Metal Detector
- ROC
- Memorandum of Articles / Partnership deed
- PAN Numbers
- Memorandum of Articles / Partnership deed
Displays
- Factory Act Abstract
- Minimum Wages Abstract
- The Payment of Wages Abstract
- The Payment of Gratuity Abstract
- The Maternity Benefit Act Abstract
- The Payment of Bonus Abstract
- ESI Abstract
- EPF Abstract
- Form 11
- Weekly Holiday Notice
- Notice Nearest Hospital, Fire Station, Police Station, etc.
- Notice Important Officials Phone Numbers
- Form V (National & Festival Holiday)
- Standing Order (Tamil & English)
- Needle Control Policy
- Voluntary Work Policy
- Sexual Harassment Policy
- Health and Safety Policy
- Child labor abolition policy
- Anti-discrimination policy
- Urgent Business need policy
- Zero abusement policy
- Working hours policy
- Broken needle policy
- Sexual harassment policy
- Hiring / Recruitment policy
- Environmental policy
- Security policy
- Buyers code of conduct
- Workmen Committee Members Photo with Name
- Health & Safety Committee Members Photo with Name
- Canteen Members Photo with Name
- Transport Committee Members Photo with Name
- Harassment & Discrimination committee Members Photo with Name
- Unit Work Flow
- Organization Chart with manpower details
- Weekly Holiday Announcement
- Excise Certificate
Exemptions
- 75-hour O.T. Exemption
- Exemption for Time Card
- Exemption for Ambulance
- Exemption for Creche
Building
- Name Sign to All Rooms / Area
- Indicators / Direction from Security Gate onwards
- Storage above Storage limit Carton Box, etc.
- Aisle marking
- Aisle width minimum 112 cm.
- Indicators Arrows in the passage
- Aisle without block
Health
- Drinking Water
- At least 4.5 Litres water provided per day per employee
- Water Testing Certificate
- Drinking water not in plastic pot
- Drinking Water, Cup availability
- Drinking Water center (one place to every 150 employees up to 500)
- Drinking Water center (one place to every 500 employees above 500)
- Water Cooler / Heater available at every canteen, dining hall, rest room, etc.
- Drinking Water Signage in English and Tamil
- Locate from 20 feet away from the toilet
- Locate maximum 50 meters distance from the work spot
- Drinking Water vessel cleaned at least once in a day
- Water Reservoir or Tank Cleaned at least once in a week
- Water center cleaning condition
- Water Vessel Cleaning log sheet
- Water Centre Incharge person with cleanliness
- Suggestion Box Register
Toilets
- Toilet Seat to Every 20 Women
- Toilet Seat to Every 20 men up to 100
- Toilet Seat to Every 50 men beyond 100
- All toilet seat with proper privacy and lock facility
- Urinal Accommodation Min. 61 cm for every 50 employees up to first 500
- Urinal Accommodation Min. 61 cm for every 100 employees for above 500
- Effective water Sewage system
- Soap/ Towel
- Bathroom Lock
- Water tap
- Dust Bins
- Buckets with mug at toilets
- Toilet White Washed once in every four months
- Tiles/Mosaic floors washed with Detergent or disinfectant once in four months
- Daily Cleaning Log sheet provided
- Adequate Water Tabs
- No smoking Sign in Gents Toilet
- Awareness Quotes in Toilets
- Ladies / Gents Toilet Name Sign in Dual Language and Picture
Spittoons
- Adequate Spittoons
- Spittoons filled by Sand or Suitable disinfectant
- Spittoons covered by bleaching powder layer
- Spittoons scraped or cleaned at least once every day
Others
- 500 Cubic feet for every employee
- Disposal of Wastes and effluents
- Room Temperature
- Lighting facility
- Trees on the factory campus
Safety Guards
- Metal Gloves in good Condition
- Rubber Mat to ironers
- Rubber Gloves to ironers
- Ironers wearing slipper
- Motor Guard
- Needle Guard
- Eye Guard
- Sharp Tools
- Paddle Mat
- Scissors and trimmers are tied
- Sharp Boxes
- Mask
- Needle disposal once in six months
- Broken Needle Register
- Welfare Officer
- Welfare Officer as per rule
- Welfare Officer Intimation Letter to IF
- Welfare Officer Appointment Order display
- Welfare Officer Display
- Dining Hall
- Dining Hall with sufficient Space
- Dining Hall with Sufficient Chair/Table
- Water Facility
- Ambulance Room
- Doctor Visit
- Nurse
- Medicines
- Medicines Issuing Record
- Creche
- Sufficient Space
- Creche Attender
- Creche Children Detail
- Daily Register
- Cradle
- Toys
- Postures
- Wash Room Facility
- Toilet
- Milk
- Eatables Available
- Drinking Water
- Ventilation
- Chairs for mothers
- Shady playground for older children
- First Aid
- First Aid Boxes with All medicines
- First Aid Boxes Location List
- First Aid Box Daily Checklist
- First Aid Training employees (20 %)
- First Aid Trainer Name & Photo List
- First Box once for 150 employees
- First Aid Stations
Fire
- Sufficient Fire Extinguisher
- Fire Extinguisher all in good Condition
- Fire Extinguisher Location List
- Fire Extinguisher Service Checklist
- Access area without hindrance
- Fire Extinguisher kept in 3 feet
- Fire Signage in Tamil & English
- Usage Guide in dual language
- Fire Extinguisher Colour Background Marking
- Space beneath marked
- Space beneath kept empty
- Refilling Service Done
- Fire Certified persons photo
- Evacuation Drill (External) Every Six Month
- Evacuation Drill (External) File
- Evacuation Drill (Internal) Every Three Month
- Evacuation Drill (Internal) File
- Sufficient Fire Safety trained employees
- Fire safety trained employees name & Photo List
- Fire Buckets to Diesel Storage Area with Water and Sand
- Fire Buckets to Boiler Room with Water and Sand
- Fire Buckets to Genset room with Water and Sand
- Fire Buckets to E.B. Panel Board with Water and Sand
- Fire Buckets to Motor Room with Water and Sand
- Fire Buckets to Appropriate place
- Fire Tray with sand
- Diesel Storage area floor filled by sand
- Evacuation Plan in all Floor / Area
- Emergency Exit
- Emergency Exit on Open
- Emergency Exit Signage
- Emergency Exit with outside open facility
- Emergency Exit Board Light with UPS Connection
- Emergency Light to All room / Area Adequate
- Emergency Light to All staircase
- Emergency Light to All Exit & Emergency Exit
- Emergency Light daily On/Off Log Sheet
- Emergency Light Location List
- Emergency Light kept on 6 feet height
- Sufficient Spare Emergency Light in stock
From India, Madras
Acknowledge(0)
Amend(0)
79Compliance Checklist for Garment Industry (Some points applicable only for Tamil Nadu).
Statutory Registers Updated
- Form 7 (White Wash Register)
- Form 9 (Compensatory Holiday)
- Form 12 (Adult Register)
- Form 15 (Leave With Wages)
- Form 16 (Health Register)
- Form 25A (Muster Roll)
- Form 25B (Time Card)
- Form 26 (Accident Register)
- Form 26A (Dangerous Occurrences)
- Form 28 (Exemption Register)
- Form 29 (Particulars of Room)
- Inspection Register
- Form 1 (Workmen Register)
- Form 1 (Suspension Register)
- Form D (Equal Remuneration)
- Form B (Deduction Register)
- Form C (Unpaid Accumulation)
- Form II (Deduction for damages)
- Form VI (National & Festival Holiday)
- ESI Accident Register
- Form 10 (Overtime Register)
Statutory Returns Submitted within the date
- Form 12A EPF Monthly Return
- Form 2A Nomination Forms Submitted
- Form 5 EPF Addition Return
- Form 10 EPF Deletion Return
- Form 3 ESI Return
- Form 1 ESI Nomination submitted
- Form 2 (License Renewal)
- Form 23 (Annual Return to IF)
- Form 22 (Half Year Return to IF)
- Form 2 (Half Year Return - Subsistence Allowance)
- Form 2 (Half Year Return - Conferment to permanent status)
- Form A (Labour Welfare Fund)
- Form C (Unpaid Accumulation)
License Renewal
- Inspector of Factory License Renewal
- Plan Approval from IF (Revised)
- Testing Safety Pressure Vessel
- Inspector of Factory Registration No.
- Report Examination of Pressure Vessels
- Fire License to Production
- Fire License to Diesel Storage
- Plan Approval from Fire Service
- TNPCB Consent Order to Air
- TNPCB Consent Order to Water
- Plan Approval from TNPCB
- Local Panchayat License (Municipality/Corporation Etc.)
- Plan Approval from Local Panchayat
- E.S.I. Code No.
- E.P.F. Code No.
- CEIG Approval for Genset
- Stability Certificate
- Water Testing Certificate
- Calibration Certificate to All Weighing Machine
- Calibration Certificate to All Scales
- Calibration Certificate to Metal Detector
- ROC
- Memorandum of Articles / Partnership deed
- PAN Numbers
- Memorandum of Articles / Partnership deed
Displays
- Factory Act Abstract
- Minimum Wages Abstract
- The Payment of Wages Abstract
- The Payment of Gratuity Abstract
- The Maternity Benefit Act Abstract
- The Payment of Bonus Abstract
- ESI Abstract
- EPF Abstract
- Form 11
- Weekly Holiday Notice
- Notice Nearest Hospital, Fire Station, Police Station, etc.
- Notice Important Officials Phone Numbers
- Form V (National & Festival Holiday)
- Standing Order (Tamil & English)
- Needle Control Policy
- Voluntary Work Policy
- Sexual Harassment Policy
- Health and Safety Policy
- Child labor abolition policy
- Anti-discrimination policy
- Urgent Business need policy
- Zero abusement policy
- Working hours policy
- Broken needle policy
- Sexual harassment policy
- Hiring / Recruitment policy
- Environmental policy
- Security policy
- Buyers code of conduct
- Workmen Committee Members Photo with Name
- Health & Safety Committee Members Photo with Name
- Canteen Members Photo with Name
- Transport Committee Members Photo with Name
- Harassment & Discrimination committee Members Photo with Name
- Unit Work Flow
- Organization Chart with manpower details
- Weekly Holiday Announcement
- Excise Certificate
Exemptions
- 75-hour O.T. Exemption
- Exemption for Time Card
- Exemption for Ambulance
- Exemption for Creche
Building
- Name Sign to All Rooms / Area
- Indicators / Direction from Security Gate onwards
- Storage above Storage limit Carton Box, etc.
- Aisle marking
- Aisle width minimum 112 cm.
- Indicators Arrows in the passage
- Aisle without block
Health
- Drinking Water
- At least 4.5 Litres water provided per day per employee
- Water Testing Certificate
- Drinking water not in plastic pot
- Drinking Water, Cup availability
- Drinking Water center (one place to every 150 employees up to 500)
- Drinking Water center (one place to every 500 employees above 500)
- Water Cooler / Heater available at every canteen, dining hall, rest room, etc.
- Drinking Water Signage in English and Tamil
- Locate from 20 feet away from the toilet
- Locate maximum 50 meters distance from the work spot
- Drinking Water vessel cleaned at least once in a day
- Water Reservoir or Tank Cleaned at least once in a week
- Water center cleaning condition
- Water Vessel Cleaning log sheet
- Water Centre Incharge person with cleanliness
- Suggestion Box Register
Toilets
- Toilet Seat to Every 20 Women
- Toilet Seat to Every 20 men up to 100
- Toilet Seat to Every 50 men beyond 100
- All toilet seat with proper privacy and lock facility
- Urinal Accommodation Min. 61 cm for every 50 employees up to first 500
- Urinal Accommodation Min. 61 cm for every 100 employees for above 500
- Effective water Sewage system
- Soap/ Towel
- Bathroom Lock
- Water tap
- Dust Bins
- Buckets with mug at toilets
- Toilet White Washed once in every four months
- Tiles/Mosaic floors washed with Detergent or disinfectant once in four months
- Daily Cleaning Log sheet provided
- Adequate Water Tabs
- No smoking Sign in Gents Toilet
- Awareness Quotes in Toilets
- Ladies / Gents Toilet Name Sign in Dual Language and Picture
Spittoons
- Adequate Spittoons
- Spittoons filled by Sand or Suitable disinfectant
- Spittoons covered by bleaching powder layer
- Spittoons scraped or cleaned at least once every day
Others
- 500 Cubic feet for every employee
- Disposal of Wastes and effluents
- Room Temperature
- Lighting facility
- Trees on the factory campus
Safety Guards
- Metal Gloves in good Condition
- Rubber Mat to ironers
- Rubber Gloves to ironers
- Ironers wearing slipper
- Motor Guard
- Needle Guard
- Eye Guard
- Sharp Tools
- Paddle Mat
- Scissors and trimmers are tied
- Sharp Boxes
- Mask
- Needle disposal once in six months
- Broken Needle Register
- Welfare Officer
- Welfare Officer as per rule
- Welfare Officer Intimation Letter to IF
- Welfare Officer Appointment Order display
- Welfare Officer Display
- Dining Hall
- Dining Hall with sufficient Space
- Dining Hall with Sufficient Chair/Table
- Water Facility
- Ambulance Room
- Doctor Visit
- Nurse
- Medicines
- Medicines Issuing Record
- Creche
- Sufficient Space
- Creche Attender
- Creche Children Detail
- Daily Register
- Cradle
- Toys
- Postures
- Wash Room Facility
- Toilet
- Milk
- Eatables Available
- Drinking Water
- Ventilation
- Chairs for mothers
- Shady playground for older children
- First Aid
- First Aid Boxes with All medicines
- First Aid Boxes Location List
- First Aid Box Daily Checklist
- First Aid Training employees (20 %)
- First Aid Trainer Name & Photo List
- First Box once for 150 employees
- First Aid Stations
Fire
- Sufficient Fire Extinguisher
- Fire Extinguisher all in good Condition
- Fire Extinguisher Location List
- Fire Extinguisher Service Checklist
- Access area without hindrance
- Fire Extinguisher kept in 3 feet
- Fire Signage in Tamil & English
- Usage Guide in dual language
- Fire Extinguisher Colour Background Marking
- Space beneath marked
- Space beneath kept empty
- Refilling Service Done
- Fire Certified persons photo
- Evacuation Drill (External) Every Six Month
- Evacuation Drill (External) File
- Evacuation Drill (Internal) Every Three Month
- Evacuation Drill (Internal) File
- Sufficient Fire Safety trained employees
- Fire safety trained employees name & Photo List
- Fire Buckets to Diesel Storage Area with Water and Sand
- Fire Buckets to Boiler Room with Water and Sand
- Fire Buckets to Genset room with Water and Sand
- Fire Buckets to E.B. Panel Board with Water and Sand
- Fire Buckets to Motor Room with Water and Sand
- Fire Buckets to Appropriate place
- Fire Tray with sand
- Diesel Storage area floor filled by sand
- Evacuation Plan in all Floor / Area
- Emergency Exit
- Emergency Exit on Open
- Emergency Exit Signage
- Emergency Exit with outside open facility
- Emergency Exit Board Light with UPS Connection
- Emergency Light to All room / Area Adequate
- Emergency Light to All staircase
- Emergency Light to All Exit & Emergency Exit
- Emergency Light daily On/Off Log Sheet
- Emergency Light Location List
- Emergency Light kept on 6 feet height
- Sufficient Spare Emergency Light in stock
From India, Madras
Acknowledge(0)Amend(0)
Dear Suthanthira,
Can you identify which points are specific to Tamil Nadu? Otherwise, everyone will be confused.
Thanks,
Rashmi Pandey
Hi All,
Compliance Checklist for Garment Industry (Some points applicable only for Tamil Nadu):
Statutory Registers Updated:
- Form 7 (White Wash Register)
- Form 9 (Compensatory Holiday)
- Form 12 (Adult Register)
- Form 15 (Leave With Wages)
- Form 16 (Health Register)
- Form 25A (Muster Roll)
- Form 25B (Time Card)
- Form 26 (Accident Register)
- Form 26A (Dangerous Occurrences)
- Form 28 (Exemption Register)
- Form 29 (Particulars of Room)
- Inspection Register
- Form 1 (Workmen Register)
- Form 1 (Suspension Register)
- Form D (Equal Remuneration)
- Form B (Deduction Register)
- Form C (Unpaid Accumulation)
- Form II (Deduction for damages)
- Form VI (National & Festival Holiday)
- ESI Accident Register
- Form 10 (Overtime Register)
Statutory Returns Submitted within date:
- Form 12A EPF Monthly Return
- Form 2A Nomination Forms Submitted
- Form 5 EPF Addition Return
- Form 10 EPF Deletion Return
- Form 3 ESI Return
- Form 1 ESI Nomination submitted
- Form 2 (License Renewal)
- Form 23 (Annual Return to IF)
- Form 22 (Half Year Return to IF)
- Form 2 (Half Year Return - Subsistence Allowance)
- Form 2 (Half Year Return - Conferment to permanent status)
- Form A (Labour Welfare Fund)
- Form C (Unpaid Accumulation)
Licence Renewal:
- Inspector of Factory Licence Renewal
- Plan Approval from IF (Revised)
- Testing Safety Pressure Vessel
- Inspector of Factory Registration No.
- Report Examination of Pressure Vessels
- Fire Licence to Production
- Fire Licence to Diesel Storage
- Plan Approval from Fire Service
- TNPCB Consent Order to Air
- TNPCB Consent Order to Water
- Plan Approval from TNPCB
- Local Panchayath License (Municipality/Corporation, etc.)
- Plan Approval from Local Panchayath
- E.S.I. Code No.
- E.P.F. Code No.
- CEIG Approval for Genset
- Stability Certificate
- Water Testing Certificate
- Calibration Certificate to All Weighing Machine
- Calibration Certificate to All Scales
- Calibration Certificate to Metal Detector
- ROC
- Memorandum of Articles / Partnership deed
- PAN Numbers
- Memorandum of Articles / Partnership deed
Displays:
- Factory Act Abstract
- Minimum Wages Abstract
- The Payment of Wages Abstract
- The Payment of Gratuity Abstract
- The Maternity Benefit Act Abstract
- The Payment of Bonus Abstract
- ESI Abstract
- EPF Abstract
- Form 11
- Weekly Holiday Notice
- Notice Nearest Hospital, Fire Station, Police Station, etc.
- Notice Important Officials Phone Numbers
- Form V (National & Festival Holiday)
- Standing Order (Tamil & English)
- Needle Control Policy
- Voluntary Work Policy
- Sexual Harassment Policy
- Health and Safety Policy
- Child labor abolition policy
- Anti-discrimination policy
- Urgent Business need policy
- Zero abusement policy
- Working hours policy
- Broken needle policy
- Sexual harassment policy
- Hiring / Recruitment policy
- Environmental policy
- Security policy
- Buyers code of conduct
- Workmen Committee Members Photo with Name
- Health & Safety Committee Members Photo with Name
- Canteen Members Photo with Name
- Transport Committee Members Photo with Name
- Harassment & Discrimination committee Members Photo with Name
- Unit Work Flow
- Organization Chart with manpower details
- Weekly Holiday Announcement
- Excise Certificate
Exemptions:
- 75 hour O.T. Exemption
- Exemption for Time Card
- Exemption for Ambulance
- Exemption for Creche
Building:
- Name Sign to All Rooms / Area
- Indicators / Direction from Security Gate onwards
- Storage above Storage limit Carton Box, etc.
- Aisle marking
- Aisle width minimum 112 cm.
- Indicators Arrows in the passage
- Aisle without block
Health:
- Drinking Water
- At least 4.5 Liters water provided per day per employee
- Water Testing Certificate
- Drinking water not in plastic pot
- Drinking Water, Cup availability
- Drinking Water center (one place to every 150 employees up to 500)
- Drinking Water center (one place to every 500 employees above 500)
- Water Cooler / Heater available at every canteen, dining hall, rest room, etc.
- Drinking Water Signage in English and Tamil
- Locate from 20 feet away from toilet
- Locate maximum 50 meters distance from work spot
- Drinking Water vessel cleaned at least once in a day
- Water Reservoir or Tank Cleaned at least once in a week
- Water center cleaning condition
- Water Vessel Cleaning log sheet
- Water Center Incharge person with cleanliness
- Suggestion Box Register
Toilets:
- Toilet Seat to Every 20 Women
- Toilet Seat to Every 20 men up to 100
- Toilet Seat to Every 50 men beyond 100
- All toilet seat with proper privacy and lock facility
- Urinal Accommodation Min. 61 cm for every 50 employees up to first 500
- Urinal Accommodation Min. 61 cm for every 100 employees for above 500
- Effective water Sewage system
- Soap/ Towel
- Bathroom Lock
- Water tap
- Dust Bins
- Buckets with mug at toilets
- Toilet White Washed once in every four months
- Tiles/Mosaic floors washed with Detergent or disinfectant once in four months
- Daily Cleaning Log sheet provided
- Adequate Water Tabs
- No smoking Sign in Gents Toilet
- Awareness Quotes in Toilets
- Ladies / Gents Toilet Name Sign in Dual Language and Picture
Spittoons:
- Adequate Spittoons
- Spittoons filled by Sand or Suitable disinfectant
- Spittoons covered by bleaching powder layer
- Spittoons scrapped or cleaned at least once every day
Others:
- 500 Cubic feet for every employee
- Disposal of Wastes and effluents
- Room Temperature
- Lighting facility
- Trees on factory campus
Safety Guards:
- Metal Gloves in good Condition
- Rubber Mat to ironers
- Rubber Gloves to ironers
- Ironers wearing slipper
- Motor Guard
- Needle Guard
- Eye Guard
- Sharp Tools
- Paddle Mat
- Scissors and trimmers are tied
- Sharp Boxes
- Mask
- Needle disposal once in six months
- Broken Needle Register
Welfare Officer:
- Welfare Officer as per rule
- Welfare Officer Intimation Letter to IF
- Welfare Officer Appointment Order display
- Welfare Officer Display
Dining Hall:
- Dining Hall with sufficient Space
- Dining Hall with Sufficient Chair/Table
- Water Facility
- Ambulance Room
- Doctor Visit
- Nurse
- Medicines
- Medicines Issuing Record
- Creche
- Sufficient Space
- Creche Attender
- Creche Children Detail
- Daily Register
- Cradle
- Toys
- Postures
- Wash Room Facility
- Toilet
- Milk
- Eatables Available
- Drinking Water
- Ventilation
- Chairs for mothers
- Shady playground for older children
- First Aid
- First Aid Boxes with All medicines
- First Aid Boxes Location List
- First Aid Box Daily Checklist
- First Aid Training employees (20%)
- First Aid Trainer Name & Photo List
- First Box once for 150 employees
- First Aid Stations
Fire:
- Sufficient Fire Extinguisher
- Fire Extinguisher all in good Condition
- Fire Extinguisher Location List
- Fire Extinguisher Service Checklist
- Access area without hindrance
- Fire Extinguisher kept in 3 feet
- Fire Signage in Tamil & English
- Usage Guide in dual language
- Fire Extinguisher Color Background Marking
- Space beneath marked
- Space beneath kept empty
- Refilling Service Done
- Fire Certified persons photo
- Evacuation Drill (External) Every Six Month
- Evacuation Drill (External) File
- Evacuation Drill (Internal) Every Three Month
- Evacuation Drill (Internal) File
- Sufficient Fire Safety trained employees
- Fire safety trained employees name & Photo List
- Fire Buckets to Diesel Storage Area with Water and Sand
- Fire Buckets to Boiler Room with Water and Sand
- Fire Buckets to Genset room with Water and Sand
- Fire Buckets to E.B. Panel Board with Water and Sand
- Fire Buckets to Motor Room with Water and Sand
- Fire Buckets to Appropriate place
- Fire Tray with sand
- Diesel Storage area floor filled by sand
- Evacuation Plan in all Floor / Area
- Emergency Exit
- Emergency Exit on Open
- Emergency Exit Signage
- Emergency Exit with outside open facility
- Emergency Exit Board Light with UPS Connection
- Emergency Light to All room / Area Adequate
- Emergency Light to All staircase
- Emergency Light to All Exit & Emergency Exit
- Emergency Light daily On/Off Log Sheet
- Emergency Light Location List
-
From India, Calcutta
Acknowledge(2)
Amend(0)
Can you identify which points are specific to Tamil Nadu? Otherwise, everyone will be confused.
Thanks,
Rashmi Pandey
Hi All,
Compliance Checklist for Garment Industry (Some points applicable only for Tamil Nadu):
Statutory Registers Updated:
- Form 7 (White Wash Register)
- Form 9 (Compensatory Holiday)
- Form 12 (Adult Register)
- Form 15 (Leave With Wages)
- Form 16 (Health Register)
- Form 25A (Muster Roll)
- Form 25B (Time Card)
- Form 26 (Accident Register)
- Form 26A (Dangerous Occurrences)
- Form 28 (Exemption Register)
- Form 29 (Particulars of Room)
- Inspection Register
- Form 1 (Workmen Register)
- Form 1 (Suspension Register)
- Form D (Equal Remuneration)
- Form B (Deduction Register)
- Form C (Unpaid Accumulation)
- Form II (Deduction for damages)
- Form VI (National & Festival Holiday)
- ESI Accident Register
- Form 10 (Overtime Register)
Statutory Returns Submitted within date:
- Form 12A EPF Monthly Return
- Form 2A Nomination Forms Submitted
- Form 5 EPF Addition Return
- Form 10 EPF Deletion Return
- Form 3 ESI Return
- Form 1 ESI Nomination submitted
- Form 2 (License Renewal)
- Form 23 (Annual Return to IF)
- Form 22 (Half Year Return to IF)
- Form 2 (Half Year Return - Subsistence Allowance)
- Form 2 (Half Year Return - Conferment to permanent status)
- Form A (Labour Welfare Fund)
- Form C (Unpaid Accumulation)
Licence Renewal:
- Inspector of Factory Licence Renewal
- Plan Approval from IF (Revised)
- Testing Safety Pressure Vessel
- Inspector of Factory Registration No.
- Report Examination of Pressure Vessels
- Fire Licence to Production
- Fire Licence to Diesel Storage
- Plan Approval from Fire Service
- TNPCB Consent Order to Air
- TNPCB Consent Order to Water
- Plan Approval from TNPCB
- Local Panchayath License (Municipality/Corporation, etc.)
- Plan Approval from Local Panchayath
- E.S.I. Code No.
- E.P.F. Code No.
- CEIG Approval for Genset
- Stability Certificate
- Water Testing Certificate
- Calibration Certificate to All Weighing Machine
- Calibration Certificate to All Scales
- Calibration Certificate to Metal Detector
- ROC
- Memorandum of Articles / Partnership deed
- PAN Numbers
- Memorandum of Articles / Partnership deed
Displays:
- Factory Act Abstract
- Minimum Wages Abstract
- The Payment of Wages Abstract
- The Payment of Gratuity Abstract
- The Maternity Benefit Act Abstract
- The Payment of Bonus Abstract
- ESI Abstract
- EPF Abstract
- Form 11
- Weekly Holiday Notice
- Notice Nearest Hospital, Fire Station, Police Station, etc.
- Notice Important Officials Phone Numbers
- Form V (National & Festival Holiday)
- Standing Order (Tamil & English)
- Needle Control Policy
- Voluntary Work Policy
- Sexual Harassment Policy
- Health and Safety Policy
- Child labor abolition policy
- Anti-discrimination policy
- Urgent Business need policy
- Zero abusement policy
- Working hours policy
- Broken needle policy
- Sexual harassment policy
- Hiring / Recruitment policy
- Environmental policy
- Security policy
- Buyers code of conduct
- Workmen Committee Members Photo with Name
- Health & Safety Committee Members Photo with Name
- Canteen Members Photo with Name
- Transport Committee Members Photo with Name
- Harassment & Discrimination committee Members Photo with Name
- Unit Work Flow
- Organization Chart with manpower details
- Weekly Holiday Announcement
- Excise Certificate
Exemptions:
- 75 hour O.T. Exemption
- Exemption for Time Card
- Exemption for Ambulance
- Exemption for Creche
Building:
- Name Sign to All Rooms / Area
- Indicators / Direction from Security Gate onwards
- Storage above Storage limit Carton Box, etc.
- Aisle marking
- Aisle width minimum 112 cm.
- Indicators Arrows in the passage
- Aisle without block
Health:
- Drinking Water
- At least 4.5 Liters water provided per day per employee
- Water Testing Certificate
- Drinking water not in plastic pot
- Drinking Water, Cup availability
- Drinking Water center (one place to every 150 employees up to 500)
- Drinking Water center (one place to every 500 employees above 500)
- Water Cooler / Heater available at every canteen, dining hall, rest room, etc.
- Drinking Water Signage in English and Tamil
- Locate from 20 feet away from toilet
- Locate maximum 50 meters distance from work spot
- Drinking Water vessel cleaned at least once in a day
- Water Reservoir or Tank Cleaned at least once in a week
- Water center cleaning condition
- Water Vessel Cleaning log sheet
- Water Center Incharge person with cleanliness
- Suggestion Box Register
Toilets:
- Toilet Seat to Every 20 Women
- Toilet Seat to Every 20 men up to 100
- Toilet Seat to Every 50 men beyond 100
- All toilet seat with proper privacy and lock facility
- Urinal Accommodation Min. 61 cm for every 50 employees up to first 500
- Urinal Accommodation Min. 61 cm for every 100 employees for above 500
- Effective water Sewage system
- Soap/ Towel
- Bathroom Lock
- Water tap
- Dust Bins
- Buckets with mug at toilets
- Toilet White Washed once in every four months
- Tiles/Mosaic floors washed with Detergent or disinfectant once in four months
- Daily Cleaning Log sheet provided
- Adequate Water Tabs
- No smoking Sign in Gents Toilet
- Awareness Quotes in Toilets
- Ladies / Gents Toilet Name Sign in Dual Language and Picture
Spittoons:
- Adequate Spittoons
- Spittoons filled by Sand or Suitable disinfectant
- Spittoons covered by bleaching powder layer
- Spittoons scrapped or cleaned at least once every day
Others:
- 500 Cubic feet for every employee
- Disposal of Wastes and effluents
- Room Temperature
- Lighting facility
- Trees on factory campus
Safety Guards:
- Metal Gloves in good Condition
- Rubber Mat to ironers
- Rubber Gloves to ironers
- Ironers wearing slipper
- Motor Guard
- Needle Guard
- Eye Guard
- Sharp Tools
- Paddle Mat
- Scissors and trimmers are tied
- Sharp Boxes
- Mask
- Needle disposal once in six months
- Broken Needle Register
Welfare Officer:
- Welfare Officer as per rule
- Welfare Officer Intimation Letter to IF
- Welfare Officer Appointment Order display
- Welfare Officer Display
Dining Hall:
- Dining Hall with sufficient Space
- Dining Hall with Sufficient Chair/Table
- Water Facility
- Ambulance Room
- Doctor Visit
- Nurse
- Medicines
- Medicines Issuing Record
- Creche
- Sufficient Space
- Creche Attender
- Creche Children Detail
- Daily Register
- Cradle
- Toys
- Postures
- Wash Room Facility
- Toilet
- Milk
- Eatables Available
- Drinking Water
- Ventilation
- Chairs for mothers
- Shady playground for older children
- First Aid
- First Aid Boxes with All medicines
- First Aid Boxes Location List
- First Aid Box Daily Checklist
- First Aid Training employees (20%)
- First Aid Trainer Name & Photo List
- First Box once for 150 employees
- First Aid Stations
Fire:
- Sufficient Fire Extinguisher
- Fire Extinguisher all in good Condition
- Fire Extinguisher Location List
- Fire Extinguisher Service Checklist
- Access area without hindrance
- Fire Extinguisher kept in 3 feet
- Fire Signage in Tamil & English
- Usage Guide in dual language
- Fire Extinguisher Color Background Marking
- Space beneath marked
- Space beneath kept empty
- Refilling Service Done
- Fire Certified persons photo
- Evacuation Drill (External) Every Six Month
- Evacuation Drill (External) File
- Evacuation Drill (Internal) Every Three Month
- Evacuation Drill (Internal) File
- Sufficient Fire Safety trained employees
- Fire safety trained employees name & Photo List
- Fire Buckets to Diesel Storage Area with Water and Sand
- Fire Buckets to Boiler Room with Water and Sand
- Fire Buckets to Genset room with Water and Sand
- Fire Buckets to E.B. Panel Board with Water and Sand
- Fire Buckets to Motor Room with Water and Sand
- Fire Buckets to Appropriate place
- Fire Tray with sand
- Diesel Storage area floor filled by sand
- Evacuation Plan in all Floor / Area
- Emergency Exit
- Emergency Exit on Open
- Emergency Exit Signage
- Emergency Exit with outside open facility
- Emergency Exit Board Light with UPS Connection
- Emergency Light to All room / Area Adequate
- Emergency Light to All staircase
- Emergency Light to All Exit & Emergency Exit
- Emergency Light daily On/Off Log Sheet
- Emergency Light Location List
-
From India, Calcutta
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That was a very perfect list, useful for all HR professionals and their related employees. That was really good work from you. It was more useful to me as I recently joined a new company and am searching for details from the Factories Act book.
Thanks a lot, Mr. Suthanthira Selvan
From India, Madras
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Thanks a lot, Mr. Suthanthira Selvan
From India, Madras
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Dear Sir,
I am very thankful to you for sharing your best information. That's very helpful for me and all compliance-related persons.
Warm Regards,
Raheem Taz
Admin/HR/Compliance Executive
92345 254 5122
From Pakistan, Karachi
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I am very thankful to you for sharing your best information. That's very helpful for me and all compliance-related persons.
Warm Regards,
Raheem Taz
Admin/HR/Compliance Executive
92345 254 5122
From Pakistan, Karachi
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Hi, thanks for the brilliant insight. I am setting u my factory in Jaipur. can you please suggest me someone who can help me in making my factory compliant. thanks.
From India, Jaipur
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From India, Jaipur
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Dear Selvan,
As I went through your posting on Garment Industry Statutory Compliance, it is easy to understand and excellent. Your post serves as a good guide for HR beginners in the Garment Industry.
Excellent.
Regards,
B.M. Sreenivasan
From India, Bangalore
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As I went through your posting on Garment Industry Statutory Compliance, it is easy to understand and excellent. Your post serves as a good guide for HR beginners in the Garment Industry.
Excellent.
Regards,
B.M. Sreenivasan
From India, Bangalore
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Really, it is valid information for those who are working in export companies. Mr. Suthanthira Selvan has done a nice job, and I sincerely express my regards on behalf of all the members. Keep it up, Mr. Suthanthira Selvan.
KR, J. Sanmugam
General Manager HR
Garment Unit at Salem
From India, Bhavani
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KR, J. Sanmugam
General Manager HR
Garment Unit at Salem
From India, Bhavani
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(Fact Checked)-The user reply is appreciative but not factually accurate. There are no corrections needed. (1 Acknowledge point)
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Dear Sudhanthira Selvan,
Good job! Dedicated person. Thanks for sharing. It is valid information for those working in export companies. Mr. Sudhanthira Selvan has done a nice job, and I sincerely express my regards on behalf of all the members. Keep it up, Mr. Sudhanthira Selvan. Keep posting such things.
Regards,
Swati
From India, Lucknow
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Good job! Dedicated person. Thanks for sharing. It is valid information for those working in export companies. Mr. Sudhanthira Selvan has done a nice job, and I sincerely express my regards on behalf of all the members. Keep it up, Mr. Sudhanthira Selvan. Keep posting such things.
Regards,
Swati
From India, Lucknow
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Dear Selvan,
Great effort to put all these things in place!! My kindly note the following also:
a) Many European buyers also insist on displaying their trade codes in the garment factories as per their compliance standards.
b) A small correction: it is not a Sexual Harassment Policy - but a policy on the prevention of sexual harassment.
c) Specific American buyers also insist on records being maintained about the training on HIV/Reproductive health and CT PAT.
d) About MSDS - It is required to be displayed in the local language and English. (Especially for thinners and coloring agents)
e) On the emergency exits, the signage should be with HIGH BEAM Lights.
f) Clutter-free access to fire extinguishers and aisles.
g) Also, specific requirements to measure the light on sewing machines/floor in the number of luxes.
h) Written security operating procedures for the transport of lady employees in the night shift.
i) Issue of heat guards/heat gloves for employees working on fusing machines.
j) And maintaining registers AB and C under the Bonus Act.
Well done and good work. Please keep it up.
Kind regards,
Dayanand L GUDDIN Sr. Head - Human Resources BOBST INDIA
j) Guards for thread-sucking machines.
From Singapore, Singapore
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Great effort to put all these things in place!! My kindly note the following also:
a) Many European buyers also insist on displaying their trade codes in the garment factories as per their compliance standards.
b) A small correction: it is not a Sexual Harassment Policy - but a policy on the prevention of sexual harassment.
c) Specific American buyers also insist on records being maintained about the training on HIV/Reproductive health and CT PAT.
d) About MSDS - It is required to be displayed in the local language and English. (Especially for thinners and coloring agents)
e) On the emergency exits, the signage should be with HIGH BEAM Lights.
f) Clutter-free access to fire extinguishers and aisles.
g) Also, specific requirements to measure the light on sewing machines/floor in the number of luxes.
h) Written security operating procedures for the transport of lady employees in the night shift.
i) Issue of heat guards/heat gloves for employees working on fusing machines.
j) And maintaining registers AB and C under the Bonus Act.
Well done and good work. Please keep it up.
Kind regards,
Dayanand L GUDDIN Sr. Head - Human Resources BOBST INDIA
j) Guards for thread-sucking machines.
From Singapore, Singapore
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(Fact Checked)-The user's reply contains accurate additional information and suggestions for improvement in compliance and workplace policies. (1 Acknowledge point)
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Hi Friends,
First, I would like to introduce myself. I'm Chandrasekar, residing in Tirupur. I'm pursuing my post-graduation in fashion merchandising at Pearl Academy of Fashion, Chennai. I have to work on a dissertation project to fulfill the requirements of my course. So, I have chosen the topic "COST OF COMPLIANCE" for one factory. I need help from all of you regarding this project. Can you please assist me?
Details about the project:
Topic: COST OF COMPLIANCE
Objective: To understand the compliance requirements of various buyers such as TOMMY, A&F, ANN TAYLOR, ANIMAL, PRIMARK, TIMBERLAND, ESPRIT, Q&S, etc. Analyzing the company's compliance status, exploring possibilities, and estimating the cost of implementing compliance.
This project will help the company determine the cost of compliance implementation, thereby enhancing the company's standards and attracting more future orders.
I need insights into the compliance requirements of various buyers and guidance on how to implement these compliance measures.
I am eagerly awaiting your reply. Please assist me.
Thank you.
From India, Madras
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First, I would like to introduce myself. I'm Chandrasekar, residing in Tirupur. I'm pursuing my post-graduation in fashion merchandising at Pearl Academy of Fashion, Chennai. I have to work on a dissertation project to fulfill the requirements of my course. So, I have chosen the topic "COST OF COMPLIANCE" for one factory. I need help from all of you regarding this project. Can you please assist me?
Details about the project:
Topic: COST OF COMPLIANCE
Objective: To understand the compliance requirements of various buyers such as TOMMY, A&F, ANN TAYLOR, ANIMAL, PRIMARK, TIMBERLAND, ESPRIT, Q&S, etc. Analyzing the company's compliance status, exploring possibilities, and estimating the cost of implementing compliance.
This project will help the company determine the cost of compliance implementation, thereby enhancing the company's standards and attracting more future orders.
I need insights into the compliance requirements of various buyers and guidance on how to implement these compliance measures.
I am eagerly awaiting your reply. Please assist me.
Thank you.
From India, Madras
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Hi Mr. Suthanthira Selvan,
Nice and useful post....
First, I would like to introduce myself. I'm Chandrasekar, residing in Tirupur. I'm pursuing my post-graduation in fashion merchandising at Pearl Academy of Fashion, Chennai. I have to do a dissertation project to fulfill the requirements of my course, so I have selected a topic called "COST OF COMPLIANCE" for one factory. I need help from you regarding this project. Can you please assist me?
The details you have provided above are like an outline. I need to know the process of implementing it and if I need to implement those compliances, where and how should I start. Please help me with my project.
Awaiting your reply.
From India, Madras
Acknowledge(0)Amend(0)
Nice and useful post....
First, I would like to introduce myself. I'm Chandrasekar, residing in Tirupur. I'm pursuing my post-graduation in fashion merchandising at Pearl Academy of Fashion, Chennai. I have to do a dissertation project to fulfill the requirements of my course, so I have selected a topic called "COST OF COMPLIANCE" for one factory. I need help from you regarding this project. Can you please assist me?
The details you have provided above are like an outline. I need to know the process of implementing it and if I need to implement those compliances, where and how should I start. Please help me with my project.
Awaiting your reply.
From India, Madras
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Who is authorized to certify the age proof document for the garment industry? Please help me as I was searching everywhere.
Please send the format of the age proof if any of our community members have it.
Please send information.
Regards,
Mahan
From India, Mumbai
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Please send the format of the age proof if any of our community members have it.
Please send information.
Regards,
Mahan
From India, Mumbai
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please send all the policy models in both english and tamil languages... like child labour policy, forced and bonded labour policy, wages policy, security policy etc...... by Bharath. J 9159151900
From India, Tiruppur
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From India, Tiruppur
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(Fact Checked)-The request for policy models in both English and Tamil languages aligns with best practices for ensuring understanding and compliance among employees. (1 Acknowledge point)
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Its very useful for those who are working in Export Line. Sir You done a good job just we had passed a buyer audit with Green Symbol. Many Many Thanks
From India, Nagari
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From India, Nagari
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Hi Sir , can please tel anyone , use of Form-26A ? because of EPF inspection
From India, Chennai
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From India, Chennai
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Hi Mr.Sudanthiraselvan, It is very usefuuuuuuuuuuul. Not nly for Garment Industry but to all industries. Really it helps to all H.R Department Staff to enrich their knowledge. Thanks a lot
From India, Sivakasi
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From India, Sivakasi
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Hi All,
Compliance Checklist for Garment Industry (Some points applicable only for Tamil Nadu):
Statutory Registers Updated
- Form 7 (White Wash Register)
- Form 9 (Compensatory Holiday)
- Form 12 (Adult Register)
- Form 15 (Leave With Wages)
- Form 16 (Health Register)
- Form 25A (Muster Roll)
- Form 25B (Time Card)
- Form 26 (Accident Register)
- Form 26A (Dangerous Occurrences)
- Form 28 (Exemption Register)
- Form 29 (Particulars of Room)
Inspection Register
- Form 1 (Workmen Register)
- Form 1 (Suspension Register)
- Form D (Equal Remuneration)
- Form B (Deduction Register)
- Form C (Unpaid Accumulation)
- Form II (Deduction for damages)
- Form VI (National & Festival Holiday)
ESI Accident Register
- Form 10 (Overtime Register)
Statutory Returns Submitted within date
- Form 12A EPF Monthly Return
- Form 2A Nomination Forms Submitted
- Form 5 EPF Addition Return
- Form 10 EPF Deletion Return
- Form 3 ESI Return
- Form 1 ESI Nomination submitted
- Form 2 (License Renewal)
- Form 23 (Annual Return to IF)
- Form 22 (Half Year Return to IF)
- Form 2 (Half Year Return - Subsistence Allowance)
- Form 2 (Half Year Return - Conferment to permanent status)
- Form A (Labour Welfare Fund)
- Form C (Unpaid Accumulation)
License Renewal
- Inspector of Factory License Renewal
- Plan Approval from IF (Revised)
- Testing Safety Pressure Vessel
- Inspector of Factory Registration No.
- Report Examination of Pressure Vessels
- Fire License to Production
- Fire License to Diesel Storage
- Plan Approval from Fire Service
- TNPCB Consent Order to Air
- TNPCB Consent Order to Water
- Plan Approval from TNPCB
- Local Panchayat License (Municipality/Corporation, etc.)
- Plan Approval from Local Panchayat
- E.S.I. Code No.
- E.P.F. Code No.
- CEIG Approval for Genset
- Stability Certificate
- Water Testing Certificate
- Calibration Certificate to All Weighing Machine
- Calibration Certificate to All Scales
- Calibration Certificate to Metal Detector
- ROC
- Memorandum of Articles / Partnership deed
- PAN Numbers
- Displays
Factory Act Abstract
Minimum Wages Abstract
The Payment of Wages Abstract
The Payment of Gratuity Abstract
The Maternity Benefit Act Abstract
The Payment of Bonus Abstract
ESI Abstract
EPF Abstract
- Form 11
- Weekly Holiday Notice
- Notice Nearest Hospital, Fire Station, Police Station, etc.
- Notice Important Officials Phone Numbers
- Form V (National & Festival Holiday)
- Standing Order (Tamil & English)
- Needle Control Policy
- Voluntary Work Policy
- Sexual Harassment Policy
- Health and Safety Policy
- Child labor abolition policy
- Anti-discrimination policy
- Urgent Business need policy
- Zero abusement policy
- Working hours policy
- Broken needle policy
- Sexual harassment policy
- Hiring / Recruitment policy
- Environmental policy
- Security policy
- Buyers code of conduct
- Workmen Committee Members Photo with Name
- Health & Safety Committee Members Photo with Name
- Canteen Members Photo with Name
- Transport Committee Members Photo with Name
- Harassment & Discrimination committee Members Photo with Name
Unit Work Flow
Organization Chart with manpower details
Weekly Holiday Announcement
Excise Certificate
Exemptions
- 75-hour O.T. Exemption
- Exemption for Time Card
- Exemption for Ambulance
- Exemption for Creche
Building
- Name Sign to All Rooms / Area
- Indicators / Direction from Security Gate onwards
- Storage above Storage limit Carton Box, etc.
- Aisle marking
- Aisle width minimum 112 cm.
- Indicators Arrows in the passage
- Aisle without block
Health
Drinking Water
- At least 4.5 Liters water provided per day per employee
- Water Testing Certificate
- Drinking water not in a plastic pot
- Drinking Water, Cup availability
- Drinking Water center (one place to every 150 employees up to 500)
- Drinking Water center (one place to every 500 employees above 500)
- Water Cooler / Heater available at every canteen, dining hall, rest room, etc.
- Drinking Water Signage in English and Tamil
- Locate from 20 feet away from the toilet
- Locate maximum 50 meters distance from the work spot
- Drinking Water vessel cleaned at least once in a day
- Water Reservoir or Tank Cleaned at least once in a week
- Water center cleaning condition
- Water Vessel Cleaning log sheet
- Water Center Incharge person with cleanliness
- Suggestion Box Register
Toilets
- Toilet Seat to Every 20 Women
- Toilet Seat to Every 20 men up to 100
- Toilet Seat to Every 50 men beyond 100
- All toilet seat with proper privacy and lock facility
- Urinal Accommodation Min. 61 cm for every 50 employees up to first 500
- Urinal Accommodation Min. 61 cm for every 100 employees for above 500
- Effective water Sewage system
- Soap/ Towel
- Bathroom Lock
- Water tap
- Dust Bins
- Buckets with mug at toilets
- Toilet White Washed once in every four months
- Tiles/Mosaic floors washed with Detergent or disinfectant once in four months
- Daily Cleaning Log sheet provided
- Adequate Water Tabs
- No smoking Sign in Gents Toilet
- Awareness Quotes in Toilets
- Ladies / Gents Toilet Name Sign in Dual Language and Picture
- Spittoons
- Adequate Spittoons
- Spittoons filled by Sand or Suitable disinfectant
- Spittoons covered by bleaching powder layer
- Spittoons scrapped or cleaned at least once every day
Others
- 500 Cubic feet for every employee
- Disposal of Wastes and effluents
- Room Temperature
- Lighting facility
- Trees on factory campus
- Safety Guards
- Metal Gloves in good Condition
- Rubber Mat to ironers
- Rubber Gloves to ironers
- Ironers wearing slipper
- Mortar Guard
- Needle Guard
- Eye Guard
- Sharp Tools
- Paddle Mat
- Scissors and trimmers are tied
- Sharp Boxes
- Mask
- Needle disposal once in six months
- Broken Needle Register
Welfare Officer
- Welfare Officer as per the rule
- Welfare Officer Intimation Letter to IF
- Welfare Officer Appointment Order display
- Welfare Officer Display
Dining Hall
- Dining Hall with sufficient Space
- Dining Hall with Sufficient Chair/Table
- Water Facility
Ambulance Room
- Doctor Visit
- Nurse
- Medicines
- Medicines Issuing Record
Creche
- Sufficient Space
- Creche Attender
- Creche Children Detail
- Daily Register
- Cradle
- Toys
- Postures
- Wash Room Facility
- Toilet
- Milk
- Eatables Available
- Drinking Water
- Ventilation
- Chairs for mothers
- Shady playground for older children
First Aid
- First Aid Boxes with All medicines
- First Aid Boxes Location List
- First Aid Box Daily Checklist
- First Aid Training employees (20%)
- First Aid Trainer Name & Photo List
- First Box once for 150 employees
- First Aid Stations
Fire
- Sufficient Fire Extinguisher
- Fire Extinguisher all in good Condition
- Fire Extinguisher Location List
- Fire Extinguisher Service Checklist
- Access area without hindrance
- Fire Extinguisher kept in 3 feet
- Fire Signage in Tamil & English
- Usage Guide in dual language
- Fire Extinguisher Color Background Marking
- Space beneath marked
- Space beneath kept empty
- Refilling Service Done
- Fire Certified person's photo
- Evacuation Drill (External) Every Six Months
- Evacuation Drill (External) File
- Evacuation Drill (Internal) Every Three Months
- Evacuation Drill (Internal) File
- Sufficient Fire Safety trained employees
- Fire safety trained employees name & Photo List
- Fire Buckets to Diesel Storage Area with Water and Sand
- Fire Buckets to Boiler Room with Water and Sand
- Fire Buckets to Genset room with Water and Sand
- Fire Buckets to E.B. Panel Board with Water and Sand
- Fire Buckets to Motor Room with Water and Sand
- Fire Buckets to Appropriate place
- Fire Tray with sand
- Diesel Storage area floor filled by sand
- Evacuation Plan in all Floor / Area
- Emergency Exit
- Emergency Exit on Open
- Emergency Exit Signage
- Emergency Exit with outside open facility
- Emergency Exit Board Light with UPS Connection
- Emergency Light to All room / Area Adequate
- Emergency Light to All staircase
- Emergency Light to All Exit & Emergency Exit
- Emergency Light daily On/Off Log Sheet
- Emergency Light Location List
- Emergency Light kept on 6 feet height
- Sufficient Spare Emergency Light in stock
- Emergency Electricity Switch off System
From India, Chennai
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Compliance Checklist for Garment Industry (Some points applicable only for Tamil Nadu):
Statutory Registers Updated
- Form 7 (White Wash Register)
- Form 9 (Compensatory Holiday)
- Form 12 (Adult Register)
- Form 15 (Leave With Wages)
- Form 16 (Health Register)
- Form 25A (Muster Roll)
- Form 25B (Time Card)
- Form 26 (Accident Register)
- Form 26A (Dangerous Occurrences)
- Form 28 (Exemption Register)
- Form 29 (Particulars of Room)
Inspection Register
- Form 1 (Workmen Register)
- Form 1 (Suspension Register)
- Form D (Equal Remuneration)
- Form B (Deduction Register)
- Form C (Unpaid Accumulation)
- Form II (Deduction for damages)
- Form VI (National & Festival Holiday)
ESI Accident Register
- Form 10 (Overtime Register)
Statutory Returns Submitted within date
- Form 12A EPF Monthly Return
- Form 2A Nomination Forms Submitted
- Form 5 EPF Addition Return
- Form 10 EPF Deletion Return
- Form 3 ESI Return
- Form 1 ESI Nomination submitted
- Form 2 (License Renewal)
- Form 23 (Annual Return to IF)
- Form 22 (Half Year Return to IF)
- Form 2 (Half Year Return - Subsistence Allowance)
- Form 2 (Half Year Return - Conferment to permanent status)
- Form A (Labour Welfare Fund)
- Form C (Unpaid Accumulation)
License Renewal
- Inspector of Factory License Renewal
- Plan Approval from IF (Revised)
- Testing Safety Pressure Vessel
- Inspector of Factory Registration No.
- Report Examination of Pressure Vessels
- Fire License to Production
- Fire License to Diesel Storage
- Plan Approval from Fire Service
- TNPCB Consent Order to Air
- TNPCB Consent Order to Water
- Plan Approval from TNPCB
- Local Panchayat License (Municipality/Corporation, etc.)
- Plan Approval from Local Panchayat
- E.S.I. Code No.
- E.P.F. Code No.
- CEIG Approval for Genset
- Stability Certificate
- Water Testing Certificate
- Calibration Certificate to All Weighing Machine
- Calibration Certificate to All Scales
- Calibration Certificate to Metal Detector
- ROC
- Memorandum of Articles / Partnership deed
- PAN Numbers
- Displays
Factory Act Abstract
Minimum Wages Abstract
The Payment of Wages Abstract
The Payment of Gratuity Abstract
The Maternity Benefit Act Abstract
The Payment of Bonus Abstract
ESI Abstract
EPF Abstract
- Form 11
- Weekly Holiday Notice
- Notice Nearest Hospital, Fire Station, Police Station, etc.
- Notice Important Officials Phone Numbers
- Form V (National & Festival Holiday)
- Standing Order (Tamil & English)
- Needle Control Policy
- Voluntary Work Policy
- Sexual Harassment Policy
- Health and Safety Policy
- Child labor abolition policy
- Anti-discrimination policy
- Urgent Business need policy
- Zero abusement policy
- Working hours policy
- Broken needle policy
- Sexual harassment policy
- Hiring / Recruitment policy
- Environmental policy
- Security policy
- Buyers code of conduct
- Workmen Committee Members Photo with Name
- Health & Safety Committee Members Photo with Name
- Canteen Members Photo with Name
- Transport Committee Members Photo with Name
- Harassment & Discrimination committee Members Photo with Name
Unit Work Flow
Organization Chart with manpower details
Weekly Holiday Announcement
Excise Certificate
Exemptions
- 75-hour O.T. Exemption
- Exemption for Time Card
- Exemption for Ambulance
- Exemption for Creche
Building
- Name Sign to All Rooms / Area
- Indicators / Direction from Security Gate onwards
- Storage above Storage limit Carton Box, etc.
- Aisle marking
- Aisle width minimum 112 cm.
- Indicators Arrows in the passage
- Aisle without block
Health
Drinking Water
- At least 4.5 Liters water provided per day per employee
- Water Testing Certificate
- Drinking water not in a plastic pot
- Drinking Water, Cup availability
- Drinking Water center (one place to every 150 employees up to 500)
- Drinking Water center (one place to every 500 employees above 500)
- Water Cooler / Heater available at every canteen, dining hall, rest room, etc.
- Drinking Water Signage in English and Tamil
- Locate from 20 feet away from the toilet
- Locate maximum 50 meters distance from the work spot
- Drinking Water vessel cleaned at least once in a day
- Water Reservoir or Tank Cleaned at least once in a week
- Water center cleaning condition
- Water Vessel Cleaning log sheet
- Water Center Incharge person with cleanliness
- Suggestion Box Register
Toilets
- Toilet Seat to Every 20 Women
- Toilet Seat to Every 20 men up to 100
- Toilet Seat to Every 50 men beyond 100
- All toilet seat with proper privacy and lock facility
- Urinal Accommodation Min. 61 cm for every 50 employees up to first 500
- Urinal Accommodation Min. 61 cm for every 100 employees for above 500
- Effective water Sewage system
- Soap/ Towel
- Bathroom Lock
- Water tap
- Dust Bins
- Buckets with mug at toilets
- Toilet White Washed once in every four months
- Tiles/Mosaic floors washed with Detergent or disinfectant once in four months
- Daily Cleaning Log sheet provided
- Adequate Water Tabs
- No smoking Sign in Gents Toilet
- Awareness Quotes in Toilets
- Ladies / Gents Toilet Name Sign in Dual Language and Picture
- Spittoons
- Adequate Spittoons
- Spittoons filled by Sand or Suitable disinfectant
- Spittoons covered by bleaching powder layer
- Spittoons scrapped or cleaned at least once every day
Others
- 500 Cubic feet for every employee
- Disposal of Wastes and effluents
- Room Temperature
- Lighting facility
- Trees on factory campus
- Safety Guards
- Metal Gloves in good Condition
- Rubber Mat to ironers
- Rubber Gloves to ironers
- Ironers wearing slipper
- Mortar Guard
- Needle Guard
- Eye Guard
- Sharp Tools
- Paddle Mat
- Scissors and trimmers are tied
- Sharp Boxes
- Mask
- Needle disposal once in six months
- Broken Needle Register
Welfare Officer
- Welfare Officer as per the rule
- Welfare Officer Intimation Letter to IF
- Welfare Officer Appointment Order display
- Welfare Officer Display
Dining Hall
- Dining Hall with sufficient Space
- Dining Hall with Sufficient Chair/Table
- Water Facility
Ambulance Room
- Doctor Visit
- Nurse
- Medicines
- Medicines Issuing Record
Creche
- Sufficient Space
- Creche Attender
- Creche Children Detail
- Daily Register
- Cradle
- Toys
- Postures
- Wash Room Facility
- Toilet
- Milk
- Eatables Available
- Drinking Water
- Ventilation
- Chairs for mothers
- Shady playground for older children
First Aid
- First Aid Boxes with All medicines
- First Aid Boxes Location List
- First Aid Box Daily Checklist
- First Aid Training employees (20%)
- First Aid Trainer Name & Photo List
- First Box once for 150 employees
- First Aid Stations
Fire
- Sufficient Fire Extinguisher
- Fire Extinguisher all in good Condition
- Fire Extinguisher Location List
- Fire Extinguisher Service Checklist
- Access area without hindrance
- Fire Extinguisher kept in 3 feet
- Fire Signage in Tamil & English
- Usage Guide in dual language
- Fire Extinguisher Color Background Marking
- Space beneath marked
- Space beneath kept empty
- Refilling Service Done
- Fire Certified person's photo
- Evacuation Drill (External) Every Six Months
- Evacuation Drill (External) File
- Evacuation Drill (Internal) Every Three Months
- Evacuation Drill (Internal) File
- Sufficient Fire Safety trained employees
- Fire safety trained employees name & Photo List
- Fire Buckets to Diesel Storage Area with Water and Sand
- Fire Buckets to Boiler Room with Water and Sand
- Fire Buckets to Genset room with Water and Sand
- Fire Buckets to E.B. Panel Board with Water and Sand
- Fire Buckets to Motor Room with Water and Sand
- Fire Buckets to Appropriate place
- Fire Tray with sand
- Diesel Storage area floor filled by sand
- Evacuation Plan in all Floor / Area
- Emergency Exit
- Emergency Exit on Open
- Emergency Exit Signage
- Emergency Exit with outside open facility
- Emergency Exit Board Light with UPS Connection
- Emergency Light to All room / Area Adequate
- Emergency Light to All staircase
- Emergency Light to All Exit & Emergency Exit
- Emergency Light daily On/Off Log Sheet
- Emergency Light Location List
- Emergency Light kept on 6 feet height
- Sufficient Spare Emergency Light in stock
- Emergency Electricity Switch off System
From India, Chennai
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The Tamil Nadu Factories Rules-check list of compliance & forms.docx
Tamil-Nadu-Fact ories-Rules-195 0-With-FORMS.pd f
Minimum Wages Tamil Nadu.xls
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(Fact Checked)-The information provided in the user reply is accurate and aligns with the compliance checklist for the garment industry, including points applicable only for Tamil Nadu. Well done! (1 Acknowledge point)