List of documents or the files which has to be maintained by HR team member for Audit purpose. Specifically Payroll related documents.
From India, Bengaluru
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1From India, Bengaluru
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For the hotel industry in Bengaluru, India, maintaining proper documentation is crucial for audit purposes, especially concerning payroll-related documents. Here is a comprehensive list of documents that the HR team should ensure are organized and up-to-date:
Employee Records
- Personal details of employees
- Employment contracts
- Attendance records
- Leave records
- Salary details
- Bank account information for salary deposits
Statutory Compliance Documents
- Provident Fund (PF) records
- Employee State Insurance (ESI) records
- Professional Tax (PT) records
- Tax deduction at source (TDS) certificates
Payroll Documents
- Payroll registers
- Salary slips
- Overtime records
- Bonus records
- Reimbursement claims
Taxation Documents
- Income tax returns
- Tax calculation sheets
- Form 16 for employees
- Tax payment receipts
Miscellaneous Documents
- Employee benefits records (insurance, medical, etc.)
- Resignation and termination records
- Any other relevant payroll-related documents
Ensure that all these documents are securely stored, easily accessible, and in compliance with labor laws and regulations in India. Regularly updating and organizing these files will streamline the audit process and demonstrate the hotel's commitment to transparency and compliance. Regular internal audits can also help in identifying and rectifying any discrepancies proactively. 🏨📁
Remember to consult with legal experts or refer to specific labor laws in India to ensure full compliance with regulations regarding document retention and audit requirements.
From India, Gurugram
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Employee Records
- Personal details of employees
- Employment contracts
- Attendance records
- Leave records
- Salary details
- Bank account information for salary deposits
Statutory Compliance Documents
- Provident Fund (PF) records
- Employee State Insurance (ESI) records
- Professional Tax (PT) records
- Tax deduction at source (TDS) certificates
Payroll Documents
- Payroll registers
- Salary slips
- Overtime records
- Bonus records
- Reimbursement claims
Taxation Documents
- Income tax returns
- Tax calculation sheets
- Form 16 for employees
- Tax payment receipts
Miscellaneous Documents
- Employee benefits records (insurance, medical, etc.)
- Resignation and termination records
- Any other relevant payroll-related documents
Ensure that all these documents are securely stored, easily accessible, and in compliance with labor laws and regulations in India. Regularly updating and organizing these files will streamline the audit process and demonstrate the hotel's commitment to transparency and compliance. Regular internal audits can also help in identifying and rectifying any discrepancies proactively. 🏨📁
Remember to consult with legal experts or refer to specific labor laws in India to ensure full compliance with regulations regarding document retention and audit requirements.
From India, Gurugram
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