Our office is shifting to a new location in Chandigarh itself. As this is a small-scale organization with around 100 employees, I would like to know what kind of activities I, as an HR professional, can organize so that employees feel good and excited about the change.
From India, Mumbai
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1From India, Mumbai
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At a client location about 6 months back, a similar thing happened. Here are a few things that were done:
- A list of important/needed places around the new office was identified: fire station, police station, eating joints, hospital, theatres, etc.
- While still at the old office, staff were sent weekly information about the new office developments.
- Guidelines were shared on things to do before the last day at the old office.
- A week before shifting, staff were given individual boxes for putting their stuff.
- Each one was given stickers to put on their machine hardware (keyboard, mouse, CPU, etc.). Those having laptops to carry them home will save on packing and moving charges.
- At the new office, each one was allocated a place with name tags on each desk, allowing them to know where they are seated. A new office layout map can be shared informing everyone who is going to sit where.
- A pooja was organized at the new office.
- The office address on Google Maps can be shared.
- The first day at the new office will be chaos; things will not function smoothly, including IT connectivity, toilet water, swipe cards, etc. It's best to make staff aware of this beforehand.
- Update all email signatures, visiting cards, banks, courier companies, and inform everyone external to the organization about the office address change. This can begin immediately, stating "Beginning July 01, our new office address will be."
- Anticipate attrition; those finding the new office commute difficult may resign in a few months. Start tapping into local talent around the new office area.
Best wishes.
From India, Mumbai
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- A list of important/needed places around the new office was identified: fire station, police station, eating joints, hospital, theatres, etc.
- While still at the old office, staff were sent weekly information about the new office developments.
- Guidelines were shared on things to do before the last day at the old office.
- A week before shifting, staff were given individual boxes for putting their stuff.
- Each one was given stickers to put on their machine hardware (keyboard, mouse, CPU, etc.). Those having laptops to carry them home will save on packing and moving charges.
- At the new office, each one was allocated a place with name tags on each desk, allowing them to know where they are seated. A new office layout map can be shared informing everyone who is going to sit where.
- A pooja was organized at the new office.
- The office address on Google Maps can be shared.
- The first day at the new office will be chaos; things will not function smoothly, including IT connectivity, toilet water, swipe cards, etc. It's best to make staff aware of this beforehand.
- Update all email signatures, visiting cards, banks, courier companies, and inform everyone external to the organization about the office address change. This can begin immediately, stating "Beginning July 01, our new office address will be."
- Anticipate attrition; those finding the new office commute difficult may resign in a few months. Start tapping into local talent around the new office area.
Best wishes.
From India, Mumbai
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