I have recently joined as an HR Executive in a Construction Company, and I am a fresher too. I want to formulate a new HR policy that includes introducing ID cards for all employees. What details of employees and the organization can I mention on the ID cards? Are there any specific pieces of information that are mandatory to include on an ID card? Additionally, are there any requirements that an organization must fulfill to introduce ID cards?
Please reply.
Regards,
Rucha
HR Executive
From India, Nasik
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2Please reply.
Regards,
Rucha
HR Executive
From India, Nasik
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I am also working in a construction-based company as an HR executive. We introduced ID cards with the following data:
- Name
- Employee No
- Blood group
- Contact No
- Company logo
On the back side of the card, we included the employee address and company address along with the approving authority's signature. I hope this information may help you. All the best.
From India, Hyderabad
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- Name
- Employee No
- Blood group
- Contact No
- Company logo
On the back side of the card, we included the employee address and company address along with the approving authority's signature. I hope this information may help you. All the best.
From India, Hyderabad
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Hi Rucha, Kindly find attached the guidelines for I Cards. Along with it, you could also mention an Emergency Contact Name & Number, which could be printed on the I Card. Hopefully this should help.
From India, Pune
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From India, Pune
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On the front side:
1. Company name and logo
2. Photo of employee
3. Employee number
4. Signature of issuing authority & employee
Please add on the back side:
1. Date of joining of employee
2. Blood group of employee
3. Residential address of employee
4. Contact details of family
5. Instructions on what should be done if the ID card is lost or misplaced
6. Office address and phone number
This is standard in most organizations. Hope this helps you.
Cheers!
From India, Madras
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1. Company name and logo
2. Photo of employee
3. Employee number
4. Signature of issuing authority & employee
Please add on the back side:
1. Date of joining of employee
2. Blood group of employee
3. Residential address of employee
4. Contact details of family
5. Instructions on what should be done if the ID card is lost or misplaced
6. Office address and phone number
This is standard in most organizations. Hope this helps you.
Cheers!
From India, Madras
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Congrats on your new job, Rucha, and I appreciate your effort to elevate the HR standards of the company. Here is my comment.
ID Card Design and Information
The ID card should not be excessively large or contain overly detailed information. Typically, the front side of the card should include the following minimum information:
- Company Logo & Name
- Date of Issue (of the card)
- Photo & Signature
- Name (of the employee)
- ID No. or Badge No.
- Sex
- Joining Date
- Profession (this can be avoided if you assign colors to each trade, such as laborers in green, masons in yellow, office staff in white, etc.)
- Grade/Class (this identifies the years of experience with the company, e.g., A for 1-2 years, B for 3-5 years)
- Division/Department
- Date of Birth
- Blood Group
Information on the Rear Side
On the rear side of the card, you can include:
- Emergency contact number of the employee (in case of an accident; this should always be on the rear side to prevent misuse, especially for female workers)
- Company's safety instructions
Arranging all these elements in a well-organized format will enhance the card's appearance and style.
Cheers,
Liju Philip
Office Manager
From United Arab Emirates, Abu Dhabi
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ID Card Design and Information
The ID card should not be excessively large or contain overly detailed information. Typically, the front side of the card should include the following minimum information:
- Company Logo & Name
- Date of Issue (of the card)
- Photo & Signature
- Name (of the employee)
- ID No. or Badge No.
- Sex
- Joining Date
- Profession (this can be avoided if you assign colors to each trade, such as laborers in green, masons in yellow, office staff in white, etc.)
- Grade/Class (this identifies the years of experience with the company, e.g., A for 1-2 years, B for 3-5 years)
- Division/Department
- Date of Birth
- Blood Group
Information on the Rear Side
On the rear side of the card, you can include:
- Emergency contact number of the employee (in case of an accident; this should always be on the rear side to prevent misuse, especially for female workers)
- Company's safety instructions
Arranging all these elements in a well-organized format will enhance the card's appearance and style.
Cheers,
Liju Philip
Office Manager
From United Arab Emirates, Abu Dhabi
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The attachment uploaded is not as per any statutory requirement. However, it does meet the basic requirement of an Identity Card. The basic definition of an ID Card is "a card or document that serves to identify a person, or to prove his age, membership, etc." I am not aware of any particular statutory requirement being imposed on the making of an ID Card. The format uploaded is typically used by companies to display the basic information of the employee.
From India, Pune
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From India, Pune
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Essential Details for Employee Identity Cards
For an identity card, the following details are sufficient and commonly used in most PSU and ISO 9000 standard units:
• Name
• Designation
• Department
• Blood Group
• Contact Number
Please do not treat the identity card as a personal file card for the employee, as this can lead to internal conflicts among employees. Avoid mentioning the Date of Joining, contact details of family members, class/grade, etc. These aspects can have negative repercussions in large manufacturing units.
In the event of an accident or unforeseen incident involving the employee, having these basic details on the card ensures that authorities like the police or medical responders can easily contact the company for necessary actions. The company will then take care of the situation.
It is important not to disclose the employee's personal residential number on such identity cards. In units with more than 8-10 unions, such disclosures can make the situation vulnerable to various incidents.
Regards
From India, Calcutta
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For an identity card, the following details are sufficient and commonly used in most PSU and ISO 9000 standard units:
• Name
• Designation
• Department
• Blood Group
• Contact Number
Please do not treat the identity card as a personal file card for the employee, as this can lead to internal conflicts among employees. Avoid mentioning the Date of Joining, contact details of family members, class/grade, etc. These aspects can have negative repercussions in large manufacturing units.
In the event of an accident or unforeseen incident involving the employee, having these basic details on the card ensures that authorities like the police or medical responders can easily contact the company for necessary actions. The company will then take care of the situation.
It is important not to disclose the employee's personal residential number on such identity cards. In units with more than 8-10 unions, such disclosures can make the situation vulnerable to various incidents.
Regards
From India, Calcutta
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Dear All! Thank you very much for your Valuable Suggestions....Will surely apply your suggestions for the preparation of ID-Cards. Thank-you!! Cheers Rucha.
From India, Nasik
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From India, Nasik
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Hi, Please find herewith attached the GO for details to be given in ID cards - form 25 C as per the Inspector of Factories (Tamilnadu).
From India, Chennai
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From India, Chennai
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