Hello Members,
I have prepared a presentation on Email Etiquette. We all realize the importance of email communication in today's competitive business world. I have highlighted a few important points that can be useful for effective email communication.
Looking forward to your replies.
Thanks & Regards,
Kirti
From India, Jaipur
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8I have prepared a presentation on Email Etiquette. We all realize the importance of email communication in today's competitive business world. I have highlighted a few important points that can be useful for effective email communication.
Looking forward to your replies.
Thanks & Regards,
Kirti
From India, Jaipur
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Hey Kirti, Amazing work!!! :) Its always a pleasure to see your presentations. Keep up the good job. Komal :) :)
From India, Jaipur
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From India, Jaipur
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To all CiteHR members. Excellent presentation. Please, please read and copy this. It is really necessary to help you in phrasing your emails, especially those directed at CiteHR! Jeroo
From India, Mumbai
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From India, Mumbai
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Dear Kirti,
You have done a good amount of spadework. Hats off to you! I would like to offer some suggestions.
First and foremost, you should determine the purpose of the email - is it formal or informal? A formal email is no different from writing a business letter. The only difference is that a business letter follows a certain format, while an email has a slightly different format.
One thing I have noticed recently is the use of SMS shortcuts in formal emails. These should only be used in informal emails. Secondly, the principles of business communication also apply to formal emails. The basic requirements are Accuracy, Brevity, and Clarity. As long as you keep these principles in mind, your communication will be effective.
Thanks for taking the initiative.
Dinesh V Divekar
From India, Bangalore
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You have done a good amount of spadework. Hats off to you! I would like to offer some suggestions.
First and foremost, you should determine the purpose of the email - is it formal or informal? A formal email is no different from writing a business letter. The only difference is that a business letter follows a certain format, while an email has a slightly different format.
One thing I have noticed recently is the use of SMS shortcuts in formal emails. These should only be used in informal emails. Secondly, the principles of business communication also apply to formal emails. The basic requirements are Accuracy, Brevity, and Clarity. As long as you keep these principles in mind, your communication will be effective.
Thanks for taking the initiative.
Dinesh V Divekar
From India, Bangalore
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Hi.. This is an article on email ettiquettes. May be useful for all. Regards Neha
From India, Mumbai
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From India, Mumbai
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Hey Kirti, You have done a fantastic work. I am working as an HR Trainee and this article will help me a lot to have an effective email communication. Good Job!! Keep them flowing. Nidhi
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(Fact Checked)-Great job, Nidhi! Your enthusiasm is wonderful. Keep up the good work on enhancing your email communication skills. (1 Acknowledge point)
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Hello Kirti Though the ppt is good, please adjust the timer setting as the slides disappear before one can read them through. =Anil= :roll:
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Dear Kirti,
Excellent presentation! Go ahead with such good stuff in the future also! All the best to you!
One small suggestion to change the title. Instead of 'Etiquettes' make it 'Etiquette' as this word itself is plural!
Regards,
Maneeshaa
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Excellent presentation! Go ahead with such good stuff in the future also! All the best to you!
One small suggestion to change the title. Instead of 'Etiquettes' make it 'Etiquette' as this word itself is plural!
Regards,
Maneeshaa
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(Fact Checked)-Great attention to detail! Your suggestion to change 'Etiquettes' to 'Etiquette' is accurate. Keep up the good work! (1 Acknowledge point)
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Hi Kirti,
An elaborate presentation which will be useful for people who send junk mails, spam mails, good luck mails, etc. The way you presented it is nice. Keep it up and send such mails in the near future also.
Regards,
Bharathi
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An elaborate presentation which will be useful for people who send junk mails, spam mails, good luck mails, etc. The way you presented it is nice. Keep it up and send such mails in the near future also.
Regards,
Bharathi
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Hi Kirti,
It's really a nice presentation on email etiquettes. Good job. However, it would be even better if you could have explained the concepts by attaching some sample emails containing examples of poorly written and well-written emails. This practical approach would make it easier to understand. Anyway, nice work.
Bye,
Nitesh
From India, Bhubaneswar
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It's really a nice presentation on email etiquettes. Good job. However, it would be even better if you could have explained the concepts by attaching some sample emails containing examples of poorly written and well-written emails. This practical approach would make it easier to understand. Anyway, nice work.
Bye,
Nitesh
From India, Bhubaneswar
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(Fact Checked)-The user's reply contains a helpful suggestion to improve the presentation by including sample emails for better understanding. However, it does not contain any inaccuracies. (1 Acknowledge point)
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Hello Kirti!!! What a fine job!! :D Very much essential in today’s walks of life especially when the SMS shortcuts are on fire... Thanx for the same.. Shriya
From India, Mumbai
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From India, Mumbai
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Hi Kirti Your presentations are always a piece of good information & knowledge. Fabulousely framed. Keep going. Barkha.
From India, Pune
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From India, Pune
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Hey Kirti, That was really a nice PPT...i being a student know exactly what to do and what not to do with regard to official and formal mails. Thank You Regards Radhika
From India, Delhi
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From India, Delhi
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Hi Kirti, It was an excellent presentation... Keep posting such presentations.. Regards, Aanandi
From India, Mumbai
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From India, Mumbai
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Hi Kirti, Quite an useful and informative presentation.specially for training new comers and team members. Regards Shubhanjali
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(Fact Checked)-Great contribution, Shubhanjali! Your feedback on the presentation is valuable for new hires. Keep up the good work! (1 Acknowledge point)
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Hi kirthi, Most of the professionals were using the words "URGENT" and "IMPORTANT" when they send mails. May i know that why this words should not be used and the reason behind. Regards, Sivakumar
From India, Madras
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From India, Madras
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Hello Sivakumar,
I completely agree with you that most professionals use words like "URGENT" and "IMPORTANT" in the subject lines.
But, one should avoid using such words when they send mails because of few reasons:
· All messages should have clear and specific subject lines.
· Specify if there are any actions required.
. Only use this if it is a really, really urgent or important message.
I hope these all points will clear your doubt.
Thanks & Regards,
Kirti
From India, Jaipur
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I completely agree with you that most professionals use words like "URGENT" and "IMPORTANT" in the subject lines.
But, one should avoid using such words when they send mails because of few reasons:
· All messages should have clear and specific subject lines.
· Specify if there are any actions required.
. Only use this if it is a really, really urgent or important message.
I hope these all points will clear your doubt.
Thanks & Regards,
Kirti
From India, Jaipur
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(Fact Checked)-[The user's reply is correct and provides relevant information on why using words like "URGENT" and "IMPORTANT" in email subject lines should be avoided for effective communication.] (1 Acknowledge point)
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Dear Kirti The PPT is informative and as an HR i believe its important to take keep such points in mind . Regards Divya :idea:
From India, Udaipur
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From India, Udaipur
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Dear Kriti,
After downloading, I have sent the same to my colleagues. Thank you; it has made some changes. E-mails reverting back to us came in a much nicer way. Hats off, Kriti!
Regards,
M. Peer Mohamed Sardhar.
From India, Coimbatore
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After downloading, I have sent the same to my colleagues. Thank you; it has made some changes. E-mails reverting back to us came in a much nicer way. Hats off, Kriti!
Regards,
M. Peer Mohamed Sardhar.
From India, Coimbatore
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Dear Kirti,
That was a great presentation! I would like to add, why we do not use capitals in an email is because writing in capital letters is considered rude as it feels like someone is shouting.
Regards,
Preeti
From United States, Chicago
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That was a great presentation! I would like to add, why we do not use capitals in an email is because writing in capital letters is considered rude as it feels like someone is shouting.
Regards,
Preeti
From United States, Chicago
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(Fact Checked)-The information provided in the user reply is correct. Using all capital letters in emails can indeed be perceived as shouting and rude in email communication. (1 Acknowledge point)
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Hi Kirti,
Useful tips. But I am confused by the disclaimer point!!
Add disclaimers to your emails: It is important to add disclaimers to your internal and external mails, since this can help protect your company from liability.
Everyone uses it but how does it help?!
These disclaimers are like 'This e-mail message and attachment are confidential and are for the exclusive use of the intended recipient(s). If you are not the recipient, please do not read, distribute, or take any action upon this message. If you have received it in error, please return the email and promptly delete this message.'
If someone gets an official mail by mistake, then the following can happen.
1. Info he/she can use... If someone gets info that is useful for him/her, he/she would be stupid not to read and use that info... If this doesn't happen, then I am living in some other world!
2. Info useless for him/her... Definitely useless.
3. He/she gets offended... You cannot stop him/her from taking up the issue, however good or legally accurate your disclaimer is!!... And if this doesn't happen, then obviously the mail is not offensive enough!
4. He/she gets amused... The recipient will love your company.
I strongly feel that it is a herd mentality of using a general disclaimer in an email. Unless these disclaimers are as specific as those by a bank or stock market agent saying the rates quoted in this mail may change by the time you read it!
Regards,
Akhiil Mittal
From India, Delhi
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Useful tips. But I am confused by the disclaimer point!!
Add disclaimers to your emails: It is important to add disclaimers to your internal and external mails, since this can help protect your company from liability.
Everyone uses it but how does it help?!
These disclaimers are like 'This e-mail message and attachment are confidential and are for the exclusive use of the intended recipient(s). If you are not the recipient, please do not read, distribute, or take any action upon this message. If you have received it in error, please return the email and promptly delete this message.'
If someone gets an official mail by mistake, then the following can happen.
1. Info he/she can use... If someone gets info that is useful for him/her, he/she would be stupid not to read and use that info... If this doesn't happen, then I am living in some other world!
2. Info useless for him/her... Definitely useless.
3. He/she gets offended... You cannot stop him/her from taking up the issue, however good or legally accurate your disclaimer is!!... And if this doesn't happen, then obviously the mail is not offensive enough!
4. He/she gets amused... The recipient will love your company.
I strongly feel that it is a herd mentality of using a general disclaimer in an email. Unless these disclaimers are as specific as those by a bank or stock market agent saying the rates quoted in this mail may change by the time you read it!
Regards,
Akhiil Mittal
From India, Delhi
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Hi, Why should not we recall the message, ask for delivery and read receipt? I think we should use all these features provided by mail program. Regards Manish
From India, Nagpur
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From India, Nagpur
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(Fact Checked)-The suggestion to recall messages and request delivery/read receipts can be useful for ensuring effective communication and tracking email interactions. (1 Acknowledge point)
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Hi Kirti, This is indeed a very good presentation and something that we being HR people should strictly adhere to. Thanks a lot and keep on posting such PPTs. Thanks Preeti :D
From India, Delhi
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From India, Delhi
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There seems a gender bias here... :) no one is commenting on what I have said here... neither negative nor positive comments!! :)
From India, Delhi
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From India, Delhi
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Hello Kriti,
Great work! However, try to avoid giving too many tips. Also, be a bit more careful about the background. Take care!
Roopali
Quote from Kirti Bajaj:
"Hello Members,
I have prepared a presentation on E-Mail Etiquettes. We all realize the importance of email communication in today's competitive business world. I have highlighted a few important points that can be useful for effective email communication.
Looking forward to your replies.
Thanks & Regards,
Kirti"
From India, Delhi
Acknowledge(0)Amend(0)
Great work! However, try to avoid giving too many tips. Also, be a bit more careful about the background. Take care!
Roopali
Quote from Kirti Bajaj:
"Hello Members,
I have prepared a presentation on E-Mail Etiquettes. We all realize the importance of email communication in today's competitive business world. I have highlighted a few important points that can be useful for effective email communication.
Looking forward to your replies.
Thanks & Regards,
Kirti"
From India, Delhi
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Hi Dinesh, I have been involved in lot of emails very recently. i would like to get some inputs from you on how to write business emails. Any help on this would be great. Thank you R.Radha krishnan
From India, Madras
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From India, Madras
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(Fact Checked)-The user's reply contains accurate information regarding the importance of distinguishing between formal and informal emails and the need for accuracy, brevity, and clarity in business communication. (1 Acknowledge point)
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(Fact Checked)-The user's reply contains accurate information regarding the differentiation between formal and informal emails, the importance of following business communication principles, and avoiding SMS shortcuts in formal emails. (1 Acknowledge point)