Compliance Checklist For Garment Industry - CiteHR
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Hi All,

Compliance Checklist for Garment Inustry (Some points applicable only for Tamil Nadu)

Statutory Registers Updated

Form 7 (White Wash Register)

Form 9 (Compensatory Holiday)

Form 12 (Adult Register)

Form 15 (Leave With Wages)

Form 16 (Health Register)

Form 25A (Muster Roll)

Form 25B (Time Card)

Form 26 (Accident Register)

Form 26A (Dangerous Occurances)

Form 28 (Exemption Register)

Form 29 (Particulars of Room)

Inspection Register

Form 1 (Workmen Register)

Form 1 (Suspension Register)

Form D (Equal Remuneration)

Form B (Deduction Register)

Form C (Unpaid Accumulation)

Form II (Deduction for damages)

Form VI (National & Festival Holiday)

ESI Accident Register

Form 10 (Overtime Register)

Statutory Returns Submitted within date

Form 12A EPF Monthly Return

Form 2A Nomination Forms Submitted

Form 5 EPF Addition Return

Form 10 EPF Deletion Return

Form 3 ESI Return

Form 1 ESI Nomination submitted

Form 2 (Licence Renewal)

Form 23 (Annual Return to IF)

Form 22 (Half Year Return to IF)

Form 2 (Half Year Return - Subssistance Allowance)

Form 2 (Half Year Return - Conferment to permanent statuts)

Form A (Labour Welfare Fund)

Form C (Unpaid Accumulation)

Licence Renewal

Inspector of Factory Licence Renewal

Plan Approval from IF (Revised)

Testing Safety Pressure Vessel

Inspector of Factory Registration No.

Report Examination of Pressure Vessals

Fire Licence to Production

Fire Licence to Diesel Storage

Plan Approval from Fire Service

TNPCB Consent Order to Air

TNPCB Consent Order to Water

Plan Approval from TNPCB

Local Panchayath License (Municipality/Corporation Etc.)

Plan Approval from Local Panchayath

E.S.I. Code No.

E.P.F. Code No.

CEIG Approval for Genset

Stability Certificate

Water Testing Certificate

Calibration Certificate to All Weighing Machine

Calibration Certificate to All Scales

Calibration Certificate to Metal Detector

ROC

Memorandum of Articles / Partnership deed

PAN Numbers

Memorandum of Articles / Partnership deed

Displays

Factory Act Abstract

Minimum Wages Abstract

The Payment of Wages Abstract

The Payment of Gratuity Abstract

The Maternity Benefit Act Abstract

The Payment of Bonus Abstract

ESI Abstract

EPF Abstract

Form 11

Weekly Holiday Notice

Notice Nearest Hospital, Fire Station, Police Station etc.

Notice Important Officials Phone Numbers

Form V (National & Festival Holiday)

Standing Order (Tamil & English)

Needle Control Policy

Voluntary Work Policy

Sexual Harrassment Policy

Health and Safety Policy

Child labour abolition policy

Anti discrimination policy

Urgent Business need policy

Zero abusement policy

Working hours policy

Broken needle policy

Sexual harrassment policy

Hiring / Recruitment policy

Environmental policy

Security policy

Buyers code of conduct

Workmen Committee Members Photo with Name

Health & Safety Committee Members Photo with Name

Canteen Members Photo with Name

Transport Committee Members Photo with Name

Harrassment & Discrimination committee Members Photo with Name

Unit Work Flow

Organisation Chart with manpower details

Weekly Holiday Announcement

Excise Certificate

Exemptions

75 hour O.T. Exemption

Exemption for Time Card

Exemption for Ambulance

Exemption for Creach

Building

Name Sign to All Rooms / Area

Indicators / Direction from Security Gate onwards

Storage above Storage limit Carton Box etc.

Aisle marking

Aisle width minimum 112 cm.

Indicators Arrows in the passage

Aisle without block

Health

Drinking Water

At least4.5 Litres water provided per day per employee

Water Testing Certificate

Drinking water not in plastic pot

Drinking Water, Cup availability

Drinking Water centre (one place to every 150 employees upto 500)

Drinking Water centre (one place to every 500 employees above 500)

Water Cooler / Heater available at every canteen, dining hall, rest room etc.

Drinking Water Signage in English and Tamil

Locate from 20 feet away from toilet

Locate maximum 50 meteres distance from work spot

Drinking Water vessale cleaned at least once in a day

Water Reservoir or Tank Cleaned at least once in a week

Water centre cleaning condition

Water Vessal Cleaning log sheet

Water Centre Incharge person with cleanliness

Suggessation Box Register

Toilets

Toilet Seat to Every 20 Women

Toilet Seat to Every 20 men upto 100

Toilet Seat to Every 50 men beyond 100

All toilet seat with proper privacy and lock facility

Urinal Accomodation Min. 61 cm for every 50 employees upto first 500

Urnial Accomodation Min. 61 cm for every 100 employees for above 500

Effective water Sewage system

Soap/ Towel

Bathroom Lock

Water tap

Dust Bins

Buckets with mug at toilets

Toilet White Washed once in every four month

Tiles/Mosaic floors washed with Detergent or disinfectant once in four month

Daily Cleaning Log sheet provided

Adeaquate Water Tabs

No smoking Sign in Gents Toilet

Awareness Quotes in Toilets

Ladies / Gents Toilet Name Sign in Dual Language and Picture

Spittoons

Adequate Spittoons

Sipittoons filled by Sand or Suitable disinfectant

Spittoons covered by bleaching powder layer

Spittoons scrapped or cleaned at least once in every day

Others

500 Cubic feet for every employees

Disposal of Wastes and effluents

Room Temperature

Lighting facility

Trees on factory campus

Safety Guards

Metal Glows on good Condition

Rubber Mat to ironers

Rubber Glows to ironers

Ironers wearing slipper

Motar Guard

Needle Guard

Eye Guard

Sharp Tools

Paddle Mat

Scissors and trimmers are tied

Sharp Boxes

Mask

Needle disposal once in six month

Broken Needle Register

Welfare Officer

Welfare Officer as per rule

Welfare Officer Intimation Letter to IF

Welfare Officer Appointment Order display

Welfare Officer Display

Dining Hall

Dining Hall with sufficient Space

Dining Hall with Sufficient Chair/Table

Water Facility

Ambulance Room

Doctor Visit

Nurse

Medicines

Medicines Issueing Record

Creach

Sufficient Space

Creach Attender

Creach Children Detail

Daily Register

Cradle

Toys

Postures

Wash Room Facility

Toilet

Milk

Eatables Available

Drinking Water

Ventilation

Chairs for mothers

Shady plaground for older children

First Aid

First Aid Boxes with All medicines

First Aid Boxes Location List

First Aid Box Daily Checklist

First Aid Training employees (20 %)

First Aid Trainer Name & Photo List

First Box once for 150 employees

First Aid Stations

Fire

Sufficient Fire Extinguisher

Fire Extinguisher all in good Condition

Fire Extinguisher Location List

Fire Extinguisher Service Checklist

Access area without hindarance

Fire Extinguisher kept in 3 feet

Fire Signage in Tamil & English

Usage Guide in dual language

Fire Extinguisher Colour Background Marking

Space beneath marked

Space beneath kept empty

Refilling Service Done

Fire Certified persons photo

Evacuation Drill (External) Every Six Month

Evacuation Drill (External) File

Evacuation Drill (Internal) Every Three Month

Evacuation Drill (Internal) File

Sufficient Fire Safety trained employees

Fire safety trained employees name & Photo List

Fire Buckets to Diesel Storage Area with Water and Sand

Fire Buckets to Boiler Room with Water and Sand

Fire Buckets to Genset room with Water and Sand

Fire Buckets to E.B. Panal Board with Water and Sand

Fire Buckets to Motor Room with Water and Sand

Fire Buckets to Appropriate place.

Fire Tray with sand

Diesel Storage area floor filled by sand

Evacuation Plan in all Floor / Area

Emergency Exit

Emergency Exit on Open

Emergency Exit Signage

Emergency Exit with outside open facility

Emergency Exit Board Light with UPS Connection

Emergency Light to All room / Area Adequate

Emergency Light to All staircase

Emergency Light to All Exit & Emergency Exit

Emergency Light daily On/Off Log Sheet

Emergency Light Location List

Emergency Light kept on 6 feet hight

Sufficient Spare Emergency Light in stock

Emergency Electricity Switch off System (floorwise)

Signage Emergency Electricity Switch Off

No Hindrance Emergency Switch off Access Area

Chemical Users Awareness

Medical Certificate to Canteen employees

Committees

Workmen Committee

Workmen Committee Meeting

Workmen Committee Meeting File (with Circular, Agenda, Minutes, etc.)

Workmen Committee Meeting Photos

Health & Safety Committee

Health & Safety Committee Meeting

Health & Safety Committee Meeting File (with Circular, Agenda, Minutes, etc.)

Health & Safety Committee Meeting Photos

Canteen Committee

Canteen Committee Meeting

Canteen Committee Meeting File (with Circular, Agenda, Minutes, etc.)

Canteen Committee Meeting Photos

Transport Committee

Transport Committee Meeting

Transport Committee Meeting File (with Circular, Agenda, Minutes, etc.)

Transport Committee Meeting Photos

Harrassment & Discrimination Committee

H & D Committee Meeting

H & D Committee Meeting File (with Circular, Agenda, Minutes, etc.)

H & D Committee Meeting Photos

H.R.

Personnel File to All

Application Form

Passport Size Photo

Educational Qualification Certificate

Age Proof

I.D. Proof

Address Proof

Technical Certificate

Previous Company Experience/Relieving order

Old Salary Slip

ESI Nomination Form 1

PF Nomination Form 2

Gratuity Nomination Form F

Factory Act Nomination Form 34

Track Record

Appointment Order

Insurance

NDA with Signature

Employee Manual

I.d. Card to All

Adequate Swiping machine

Punching Card to All

ESI Card to All

PF Slip to All

Awareness Programme

Stress Relieve Counselling

Meetings

Performance appraisal

Leave Card

Full & Final Settlement

Exit Interview

Gratuity

Bonus

Salary Breakup

Salary on Date

Induction Programme

Induction Register

Manpower

Manpower Departmentwise Male/Female Strength Report

Presentism Report

Late Report

Absentism Report

Daily Staff In-Out Register

Is there Under Age

Contract Employees

Punch report

Leave card to each employee

MIR (Material Issue Register)

Salary

Salary date before 7 every month

Bank Salary Account to all

Salary Registers with employees signature monthwise

Minimum Wages

Basic

D.A.

Other Salary Breakups

Over Time

Double Salary to Over Time

Any unwanted deduction for employee

Unpaid salary are reversed

Pay Cover Availability

Security

Adequate Securities

Lady Guards

Staff Movement Register

Visitors Note

Others In-Out Register

Material Inward Register

Material Outward Register

Vehicle Movement Register

Visitor Pass

Visitor Slip

Guards Knowledge about their Roles & Responsibilities

Securities Personnel File

Securities Uniform/Cap/Shoe/Belt etc.

Securities Knowledge about Fire Evacuation & Fire Safety

Security Agreement file (If outsourced)

Security Salary register file (If outsourced)

Security ESI, PF Challan (If Outsourced)

Housekeeping

Adequate Housekeeping Employees

Lady Housekeeping employees

Gents Housekeeping employees

Housekeeping Supervisor

Areawise work allocation

Housekeeping Time Schedule

Toilet Cleaning Log Sheet

Brooms Availability

Broom Stick Availability

Water Mop Availability

Thread Mop Availability

Buckets Availability

Phenoil Availability

Harpic Availability

Soap on All toilet & Bathroom

Towel on All toilet & Bathroom

Tissues & Hand Wash Shampoo Availability on Visitor Restroom

Daily Cleaning Schedule

MSDS for apropriate place.

Maintenance

E.B.

E.B. Service Card

Electricity Board Cardonned off from work place

E.B. Meter Reading Register

E.B. File

Rubber Mat to E.B. Panel Board

Rubber Mat to All swtich Board

Authorized Persons Photo Display on E.B. related Rooms

Caution board and danger signal on Electricity related Rooms

Electrecians File

C or B license certificates of Electrecian

Rubber Glows to all Electrecian

Safety instructions Displayed on E.B. Related Rooms

Broken Wire

Loose Wire

Broken Switch

Boiler room

Boiler room cardonned off from work place

Fire Safety Instruments availability

Authorized persons Photo list

Genset

Genset Running Note

Genset File

AMC to Genset

Gloves

Safety shoes

Ear Muff

Tray of Sand

Machinary

Machinary Detail

Machinary File (Machinarywise) with purchase, service etc detail.

AMC to all machinary

Machinary Service Card

Material Safety Data Sheet (MSDS)

Personal Productivity Equipment (PPE) Issue Register

PPE Awareness

Logistics

All Staff Bus/Van R.C. Book Copy

All Staff Bus/Van Insurance Copy

All Drivers Licence Copy

Transport In - Out Time Register

Transport Travellers Name List

Transport Committee

Transport Agreement Copy

Load Van R.C.Book/Insurance Copy

Company Drivers Licence Copy

Company Van Trip Sheet Book

General

Fixed Asset Stock Register

Diesel Consume Register

White Petrol Consume Register

Gen Set Usage Note

Gen Set AMC

Electrical Plan

AMC to Computers

AMC to Swiping Machines

Hope. It may be helpful.

Warm Regards,

Suthanthira Selvan

Cite.Co is a repository of information created by your industry peers and experienced seniors sharing their experience and insights.
Join Us and help by adding your inputs. Contributions From Other Members Follow Below...
Dear Suthanthira,

Can u identify that which one is only for Tamil Nadu. Otherwise everyone will be confuse.

Thanks

Rashmi Pandey


That was a very perfect list useful for all the HR and their related employees. That was really good work from you. It was more useful to me as I recently joined a new company and searching the details from the Factories Act book.
Thanks a lot Mr. Suthanthira Selvan
Dear Sir,
I am very thank full to you regarding share your best information. Thats very help full me & all compliance related persons.
Warm Regards.
Raheem Taz
Admin/HR/Compliance Executive
92345 254 5122
Hi, thanks for the brilliant insight. I am setting u my factory in Jaipur. can you please suggest me someone who can help me in making my factory compliant. thanks.
Dear Selvan,
:-D As i gone through your posting -Garment Industry Statutory Compliance:-P it easy understandable Excellent.And your Posting is a good guide to HR beginner in Garment Industry.
Excellent .
Regards
B.M.Sreenivasan:-P
really it is valid information to those who are working in Export companies and Mr.suthanthira selvan has done a nice job and i sincerly express my regards on behalf of all the members. Keep it up Mr.Suthanthira selvan.
KR.J.Sanmugam
General Manager HR
Garment unit at salem
Dear Sudhanthira Selvan
Good Job...Dedicated Person...
Thanks for sharing.it is valid information to those who are working in Export companies and Mr.suthanthira selvan has done a nice job and i sincerly express my regards on behalf of all the members. Keep it up Mr.Suthanthira selvan.
Keep posting such things.
regards,
Swati
Dear Selvan,

Great effort to put all these things in place!!. My kindly note the following also.

a) Many european buyers also insist displaying their trade codes in the garments factories as per their compliance standards.

b) A small correction: it is not Sexual harassment policy - But policy on prevention of sexual harassment

c) Specific american buyers also insit on records to be maintained about the training on HIV / Reproductive health and CT PAT.

d) About MSDS - It is required to be displayed in local language and english.

( Especially for thinners and colouring agents)

e) ON the emergency exits the signange to be with HIGH BEAM Lights.

f) Clutter free acess to fire extinguishers and ailes.

g) Also specific requirements to measure the light on sewing machines / floor in number of luxes.

h) Written security operating procedures for transport of lady employees in the night shift.

i) Issue of heat guards/ heat gloves for employees working on fusing machines.

j) And maintaining of registers AB and C under bonus act.

Well done and a good work. Please keep it up.

Kind regards

Dayanand L GUDDIN

Sr. Head - Human Resources

BOBST INDIA

j) Guards for thread sucking machines.
Hi Friends,

First I would like to introduce myself, I'm Chandrasekar, residing at tirupur. I'm doing my post graduation in fashion merchandising at pearl academy of fashion, chennai. I have to do a dissertation project to fulfill the requirement of my course. so i have selected a topic called "COST OF COMPLIANCE" for one factory. I need a help from you people regarding this project. Can you please help me ?

Details about the project

Topic : COST OF COMPLIANCE

Objective : To know the compliance requirements of several buyers like TOMMY, A&F, ANN TAYLOR, ANIMAL, PRIMARK, TIMBERLAND, ESPRIT, Q&S, Etc and analyzing the company's status regarding the compliance and checking out the possibilities and estimate the cost of implementing the compliance.

This project helps the company to know the cost for implementing the compliance... in turn it increases the standard of the company and fetch more orders in future...

I need to know about the compliance requirements of several buyers and how to implement those compliance...

awaiting your reply. Please help me...
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