what procedure should be followed if the employee send resignation on e-mail within 1 week of his joining.
From India, Shimla
Dinesh Divekar
Business Mentor, Consultant And Trainer
Sr.manager - Hr&admin

Dinesh Divekar

Dear member,

Did you issue the appointment letter to the employee? If yes, then tell the employee to adhere to the terms and conditions of the separation mentioned in the appointment letter.

If the appointment letter is not issued, then the terms and conditions of the separation are not binding on him/her.

In the meanwhile, do not register the employee's name on the PF portal. Show the employee as a casual employee and clear the payment for a week or so.

However, the larger issue is why the employee felt the need to resign in just a week. What were the compelling reasons? Does he/she consider a misfit in the company's culture? Did the HOD treat him/her harshly? Is it that the employee got a better opportunity? Rather than procedural norms for the separation, these are the issues your company needs to ponder.


Dinesh Divekar

From India, Bangalore


Find out the reason for resignation. As the employee communicated his resignation through email, he/she might not serve notice period. Considering the very short period you may close the file. Inform the employee that if proper notice period is not served then proper relieving will not be given. Based on the DOJ of the employee if PF /ESI is already processed then you need to pay the same.

From India, Madras

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