According to my knowledge, Letter for Termination of Service either by way Retirement or Resignation or otherwise should be signed by the authorized person not below the rank of the person who has singed the appointment letter.
For Ex: Suppose appointment letter is signed by the Director/CEO of the Company, then Relieving letter or termination letter should also be signed by the Director/CEO. In case of legal issue, if the relieving letter is signed by any official of the company below the rank of Director/CEO, then aggrieved employee can question the sanctity of the letter, in which event the court will uphold the contention of the Employee. Some of my colleagues are telling that in most of the companies, HR department officials only will sign the relieving or termination letter.
In the light of the above, please clarify/guide me who should exactly sign the appointment letter as well as relieving/termination letter.

From India, Bangalore

The Appointing Authority of the employee can sign Termination order. Even, any other authority higher/senior than the Appointing Authority can also sign Termination order.
For example, HR Manager (in general) of the Company can issue Offers of Appointments to candidates. Once he took up employment in Company, due to any disciplinary reasons where
he needs to be terminated, either HR Manager or General Manager of the Company can issue Termination order.
Trust this clarifies.

From India, Aizawl
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