Sudhakara Naidu
Good morning to all , could you help me for preparing memo issue to employee , his negligence of his duties responsibilities like tour dairy, log book not updated from 1/04/17to 20/04/17 and also follow ups or conversation pending for 34 cases , please prepared memo with good English terms
From India, Hyderabad
Dinesh Divekar
Business Mentor, Consultant And Trainer
Srinath Sai Ram
Hr Manager

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Dinesh Divekar

Dear Sudhakar,

I recommend you write the memo on your own. Some senior members will correct it. If you ask for the ready-made draft then it would be tantamount to spoon-feeding and it is insalubrious to your career. Sometimes you need to develop business writing skills. If you keep on deferring it then when will you build these?

In your draft include specific instances of negligence. Do not use the words like negligence or carelessness but write the facts and compare these with standard norms.

By the way, have given him a proper Job Description of his position? Along with the memo, list out his complete duties. Segregate his activities into daily, weekly, monthly, quarterly, half-yearly and yearly schedules and give them to him. If you provide him with the list of his duties, it will become easier for you to point out his future lapses.


Dinesh Divekar

From India, Bangalore
Srinath Sai Ram

Are you Disciplinary Authority /Appointing Authority to issue 'Memo" to your Employees? Definitely, i will help provided you prepare the draft on your own:
1.What negligence of Duties & Responsibilities?
2.What do you mean by Tour Dairy? (is it Diary?)
3. What log Book not maintained?
4.What follow up on Conversation pending for 34 cases?
Do you have Service Rules/Standing Orders?
What do you mean by "Please prepared memo with good English terms"
Considering Your Knowledge level & English knowledge, it is better "memo" is issued in native language (Telugu) for passing on the information to concerned Employee.
Awaiting for your Draft Sudhakar Naidugaru

From India, New Delhi

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