2. I think, if you have made proper compliance there is no harm in showing/producing the records of five years or more, as required by the said authorities. Whatsoever records are required to be maintained as per Company Law/ Law of Firms etc. can be verified by the authorities. You have mentioned in the thread that you started the hospital in the year 2013, hence you can submit them the copies of necessary documents of incorporation of firm, company etc. and can also inform the said department that production of records of your establishment before the date of incorporation or start has no meaning. Please see powers of Social Security Officer as laid down under section 45 of ESI Act, 1948 and rules/regulations framed thereunder. Non-production of records before authorities as specified under above Act is an offence punishable under section 85 (g) of said Act. However, if you have proper records of incorporation of your firm, company etc., I think, the department will have no alternative except to verify the records since the date of start of your hospital/firm/company. With best wishes.
17th September 2016 From India, Noida
You need to have financial records for 8 years. For labour records like attendance etc need to be maintained for 3 years (check state rules for the actual period applicable)
You need to go,an meet the relevant authorities and show the relevant records. You need to replay to the showcase in writing too. If you have not defaulted, you should be ok. But consult a labour consultant to understand the process. And also you need to train the staff and managers on the protocol to be followed for handling government officials (and no, paying bribes is not a part of handling)
18th September 2016 From India, Mumbai