hi i need letter format for salary increment for all staff need help in this regard
From Qatar, Doha

Deputy Manager - HR
Hi attaching the base format of Increment letter for ur reference. Pls do translate according to your industry and you can use this.

Attached Files
File Type: doc Increment letter.doc (20.5 KB, 31799 views)


Dear Jarral,
By issuing one single letter to all employees the pay package will be open to all. It may create problems in near future. It is suggested to issue individual letters to all.
If you want to make individual letter, you can take advantage og mail merge from Xls to Doc. Also you can send the same on mail to every individual.

From India, Pune

Asso.Prof.(Commerce & Management)
Dear friends,
For obvious reasons, I would prefer to keep the communication for granting annual increment as simple as possible. Accordingly I suggest it to be like this -
...Dear Mr/Ms.....
We are pleased to inform you that an annual increment of Rs. /- p.m. w.e.f. ..is granted to you raising your existing Pay/Salary/CTC from Rs. to Rs.............after effecting the increment.
We hope that your performance would further improve and wish you all the very best in your career.
Yours sincerely,
c.c.to: Finance/Payroll/Team Leader/HOD...

From India, Bangalore

HR Manager
Suggest you issue salary increment letters to individually, rather than exhibiting the same in
the Notice Board of the company.
The content of the letter vary in accordance with the rating you have given for each employee.
(That is to say, for an employee who is rated as "Satisfactory" will be different from
another employee who is rated as "Superiod" or "Exceptional" or "Outstanding".
If the salary increase effected due to appraisal with the above ratings, suggest you
issue letters individually.
If the management decides a flat rate of increase in salary to all staff as a token of
management's gesture to employees, a general notice shall work.
R K Nair

From India, Aizawl
Hi HR Friends, 22.5.2014

Reg: Jarral;s query - SALARY / ANNUAL INCREMENT


Monthly Salary Slips, Salary Revision letters, Salary / Annual Increment letters, Promotion Orders are tobe made seperately for each employee & given to them (with acknowledgement) & one copy tobe put in the respective Personal files for future reference. All these being CONFIDENTIAL, safer to give in a cover thru HODs who will have greater control of his subordinates & also who has to extract work from them. Also, HOD should know salary / job changes. Hence, route such things thru HODs.

The Increment format given by JKCT 15 is ok. We may give Subject: SALARY / ANNUAL INCREMENT since it pertains to Salary / Annual Increment. Where 300 to 3000 employees works, Emp.Code No is very important to identify the person & Personal.file. Individual Increment Letters can be made in mail-merge in Excel document as recommended by Shri R. Ramakanth to Mr. Jarral. For Convenience, generate all letters Dept.wise so that it can be put in the Particular Dept. cover & sent to concerned HOD retaining one copy in HR for Personal Files.

To CiteHR Members: Thanks to you all for the opportunity.

I am a regular viewer of this Cite and have learnt much from this. Due to Supreme Court ban on Iron Ore in Karnataka, many Steel Plants were closed. My Plant Retrenched all employees. I am now idle. With my exp. in HR over 35 yrs., I have equipped myself to provide HR consultancy. I have A TO Z of HR in my PC. I request members to encourage me with Consultancy works to earn some remuneration. I am based near Bangalore and can provide consultancy ONLINE also.. My details are given below in a letter form.

================================================== =================================================

SUB: CONSULTANCY / ASSISTANCE TO SET-UP / RUN HR Dept. / Framing of Standing Orders,

HR Manual, Employee Hand-Book, Training HR Officials, Providing All Policies,

Procedures, Leave Rules,, Formats etc., for Smooth Management of HR Works.

================================================== ================================================

After serving for 35 years (as Assistant, APO, PO, PM, AM, Advocate, HR Manager, Sr.HR Manager & AGM – HR&A) in HR,IR,LEGAL, & Admn., works of Steel Plant, Power Plant, Chemical Plant, Electronic & Mining Companies - ( Labour Intensive Units with 800 - 3000 employees – including CL), I am now providing H.R. Consultancy (from Recruitment to Seperation) to assist HROfficials to frame

1. Standing Orders for Workmen (under Industrial Employment (SO) Act,

2. HR Manual (Company’s all Policies & Service Rules tobe given to HODs for Guidance &

3. Employees HAND- BOOK, - All Service Rules, Procedures, Duties / Obligations, Do’s&Don’ts of employees; tobe given to all employees to follow.

I have last worked with M/s.VSL Steels Ltd., Hiriyur (150 km from Bangalore). (Joined as HR Manager in 2007, Promoted as Sr.HR Manager & then AGM-HR&Admn. Recently, the Company Retrenched all employees due to Raw Materials problems). I was born and educated in Tunga Bhadra Dam (Bellary Dist), Karnataka. I know all South Indian Languages + English & Hindi

I have set up HR Dept. in 2 of the Companies & Administered all HR works, Framed S.O. , (Employees Duties-140 Points, Misconducts-90 Points), HR MANUAL, Employee HAND-BOOK, Leave Rules, all Service Rules, Policies like CA, TA, LTA, Medical Reimbursement / Treatment, Performance Appraisal / Incentive, Production Incentive, MB, Benevolent Fund, Advances for Medical Treatment, Marriage, Education, Purchase of House, Vehicles etc.,

HOW H.R. Dept. is SETUP in any Company / Estt. with 100+ Employees ?


================================================== ==================

For Operational Purpose: Ist Designed & introduced Basic Formats for each Jobs like Advance to draw cash, TA & Expenses Bill, Out, OOD & Visitors Pass, Leave Card & Register, Indent for Vehicles, Food, Room, Ticket booking, Man Power Indent, Candidates Details for Interview / Selection, (Comparative List), Interview Assessment Form for Selection, Check-list for Interview, Check-list for Appointment, Man Power / Master List details, Addition & Seperation, Man-Power Planning, Succession Planning, HRIS, MIS Reports, Categorising all Levels of employees, Register of Adult Workers, Register of Extra Work Done & Compensatory Off Availed, Punching (Face Reader) to regulate In & Out Time, Job Description to all, Security Checks, Safety & Health – OHC., as per ISO / Management’s requirement.

As no Standing Orders existed, Framed S.O. by collecting 7 important Cos.(public & pvt) SO & got Certified from DLC., Improved SO contains Workers Obligations: 140 points & Mis-conduct for which workers will be liable - 90 points/clauses.. Also, introduced all Service rules, policies, welfare measures, procedures, systems & all Formats from Entry to Exit.

As no Personal Files existed, Ist made new Company Application / Bio-Data Form and collected filled Forms from 300 employees, Appointment Orders issued & new Personal Files opened with all Certificates copies of DOB, Qlfcn., Expereince, Salary, P.A. Forms, Career Progression etc., after Induction. Offer letter / Appointment Advices issued to newly Selected Candidates to join duty.

Absent Notice Form to Monitor / Control Absence, Show Cause Notice, Enquiry. If employee fails to respond, Terminate as per A.O.S. under Certified Standing Orders of the Company. P.A.Form to assess Performance for Regularisation of Trainees, Confirmation, Promotion, S.I. Transfer, T&D, All Terminations ,Retrenchment, VRS., Superannuation, Extension of Service., Resignation Procedures, Notice Period, Exit Interview, Clearanace Certificate / No Due Certificate, Final Settlement, Service Certificate.

Applied and liaisoned to obtain Factory Licence, Contract Labour Regn., Licence, E.P.F., Insurance / Accident cover for employees (WC Act), Vehicles, Machineries. RTO, Bonus, Gratuity thru LIC, Sr.Exe. Superannuation Scheme.

CONDUCTED T&D Programs with 50 slides on Discipline, Attitude, House-keeping, HEALTH TIPS on AYURVEDA, PUNCHAKARMA for Stress, Worries, BP, SUGAR Problems etc.,


FORMATS ALONG WITH THE RULES, GUIDELINES in Soft / Hard Copy is AVAILABLE & will be provided for your adoption. The Consultancy will be provided at your Offices OR ON LINE as per your needs. Charges could be fixed.

I request you kindly to peruse the above and inform me of your needs for further needful action.

Thanking you and requesting your kind consideration and response,

Yours faithfully,

• C.Neyim, Ex-AGM (HR&A), H.No.FS 478, Dr.Ambedkar High School, CM Lay Out , Hiriyur, Chitradurga /

Rahaman Bldg., Chikkamaranahalli, Devasandra, Bangalore, Karnataka, S.India.•

Mobile No. 9341111972 / 9535470460 Email:


Qualification: BA,LLB, PGDPM, MBA-HR, Ex-Member, NIPM, Calcutta,

Ex- Trainee-Member, Indian Institute of Management, B;lore.

From India, Bangalore
Please find attached file for salary increment letter
From India, Jaipur

Attached Files
File Type: docx INCREMENT LETER.docx (10.3 KB, 9912 views)

Try this: http://salaryexplorer.com/ask-for-raise-letter.php
From United Arab Emirates, Dubai
Try this. They have salary letters for all types of situations even ones that will happen in the future: Salary Increase Letters
From United Arab Emirates, Dubai

it officer
Hi Friends,
I'm looking template for salary increment letter to my employee.which should include,
1. Designation change to "xxxxxxx"
2. Salary increase to "Rs.00000" with effects from 1st July 2015
3.further increment to "Rs.00000" with effects from 6th Jan 2016.
Looking forward to see some formats.
Thanks in advance.

From Australia, Brunswick

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