Now a days you have to follow some rules to remove a Employee. You can not remove without any valid reason or without conducting enquiry. Hence please explain what is the role of the employee. Whether is a confirmed employee /Probationary/Trainee/Casual labour. The rule will change according to the cadre. then only we can correct answer to you to do further
He is in IT department (System Support Engineer), part of a 10 member team responsible for 100% uptime and running of PCs' in BPO setup, he is a permanent employee. Do let me know if any other detail is needed.
Thanks for your quick revert...
Though one should be empathetic about the issues an employee may is facing in his personal life, it is important to ensure that it doesn't lead to any adverse effect on the official responsibilities of the employee. I suggest to take the views of the employees manager and team-members before arriving at any conclusion. Refer the trend which is being followed in your organization as well.
In this regard, I'll strongly suggest that this employee should be given a long rope and extended help. There are many benefits of this - demonstrating to employees at large that the company does care for it's employees, company will not put additional stress on employee when he is under tremendous personal trauma / sickness, etc. and there by gain employees loyalty [and score some brownie points on employee engagement front].
Having said this, an employee may be asked to move on by referring to Appointment Letter clauses wrt notice pay / termination of employment etc. You may pay him his notice period salary [in gross] and release him.
If you go by rules, then if the employee concerned is sending timely information about extension of leave on valid medical certificate, then taking harsh action of termination of services is not correct on the part of management. However, if only some written or verbal communication is being sent, you may ask him to give clarification/explanation in writing supported with medical certificate, failing which action as per provisions of Standing Orders applicable on employees in your establishment may be taken. You may also talk to the employee concerned over phone and judge the reasonability of his absence.
On his reporting for duty, you may send him for re-examination by your Company Medical Officer, if in practice/ as per rule.
Taking action for termination should be the last resort.
If he is a permanent employee then you can reject his leave application. What is the reason he is citing for the leave now? If he is suffering from some long illness, then counsel him to resign and take proper treatment, because for management to grant so much leave is not possible. Still, if he proceeds on leave without pay unauthorisedly, then you can issue him chargesheet for habitual absence without leave, or leave exceeding 10 consecutive days, as per standing orders and conduct an enquiry. After completion of enquiry, send him a copy of the findings and terminate his services.