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Dear all,
I am working in an automobile industry as a payroll executive. I also handle the time office.
My company Has Implemented a software recently for attendance of the employees.
The problem is that I have to handle a lot of Mispunches daily & update them in the software.
Can anyone suggest me ways to minimize the Mispunches.
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Dear Mr. Kapil7456,
The percentage of error in the bio-metrics is quite common as sometimes the fingerprints may appear distorted, leading to errors in identification. Therefore, you need to manually change any petite errors. For any massive errors, you need to consider a bio-metirc IT technician to modify inaccuracy detecting features.
The most simple way is to activate BROWSER system. All biometric attendance software has this facility. Browser enables the employee to see his/her punch for the day. In case the in time or the out time is missing they can apply for the actual log in time mentioning the reason for such late coming / early going punch. The application will directly go to his/her reporting head who in turn can sanction or decline his application. If reporting head sanctions, the same is shown as pop up to the HR payroll executive. The moment you click "OK" it is updated. This reduces your manual entry & saves lot of time.
This can be done at your leisure i.e. once a week or month sparing you for much important work.
Dear Kapil,
I don't know which kind of software you are using.We have also developed our own iHCRMS and all our clients are using this. The updation authority is only with the HR. Hence no chance of mis handling the software duing punch in and punch Out. Discuss your software provider about your problem so that then can put a check on the mishandling.
You can just check our updated company profile and also Check our demo for iHCRMS.

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You can either ask the software provider to customize it for your reference or discuss the budget with your top officials & change to a software that provides one.
visit Auto Id Systems | Fingerprint Recognition | Access Control Manufacturers India or call 079-4006 6004 and ask for Jay Mehta / Gaurang Shah. They'll surely help you with best possible option in the same budget as assigned.
Dear Kapil,
This is a common problem to punch the attendance manually in the software to calculate the total payable days.
Process which we use (15 Minutes Daily Activity) :-
1- Retrieve the In/Out or Missed Punch data in Excel.
2- send message on their mobile through Bulk SMS software.
3- Default message goes - Dear Sir, your In Time ___, Out Time ____ and status is Absent / Missed Punch. Kindly fill Attendance Regularization Form (Missed Punch Form) / Leave Form to update your attendance.
4. They collect the from and submit the same to HR after getting approved from respective HODs.

I would suggest ZINCOM brand's Biomatric machine which minimizes the miss punches.
Same i am using at my location .It can be searched from Google or can be contacted at 09826022287 for inquiry.
Biometric machine should always be with a feature of avoiding extra/ data burden for any Payroll executive for smooth working & cost effective.
Dear Kapil,
In bigger firm this kind of problems always occur. You can You can check our software which is developed on our home grown SaaS platform.
Contact :
Miti - 9717773997

HR Management - Human Resource Management Services Company India, HRO Solutions,Manpower Consultancy Recruitment Firm, Payroll,Leading Recruitment and Staffing agencies|Iris-Corp.com
Hi Kapil,
Such a situation is common and people sometimes do not punch. To handle this, you must have appropriate policy in place to handle such employees who do not punch regularly. There are multiple options you can look at:
1. Use an online system where employees can see their attendance records and can apply/update their punch in case of any issue which will be directed to either HR or their reporting head for approval. If they approve, the system will be updated.
2. Handle such cases strictly
3. Update your software to meet complex requirements.
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