Manager -hr&a
Kumar H P
Hr And Compliance
Director - Human Resources
Hr Practices
Hr Manager
Hr Manager
Poorvi Shah
Human Resource Professional
Human Resource
+1 Other

Thread Started by #Gaura2000

Dear Friends
Please let me know what kind of various reports that an HR Department can provide to its companys Management Team it must be comprehensive at the same time must cater to the needs of the management.
If any one has any sample format request you all to share it with me
Thanks in Advance
Harikrishna Gaura
21st August 2007 From India, Madras
absentee report , turnover analysis , exit interview analysis , educational qualification analysis......
21st August 2007 From India, Mumbai
Hi Hari,

Apart from all the reports as said by one of our old member Pranati you may prepare leave records, Weekly Attendance reports, and above all MIS..

MIS report is known as Management Information System... regarding the Manpower status of a particular month, place and overall..

It helps the Management in decision making.. like what are the reasons of resignation.. in which area attrition is high.. and so many things to help in decision making.. with teh help of MIS you may prepare a lot of reports.. Like annual attrition.. regionwise attrition.. regionwise manpower.. graphical representation of regions manpower status.. and so on..

You may prepare the same at your end.As it will help you to prepare other such formats too.

I am describing you the contents with sheet wise..

First Sheet-

Details of employee

a. E.Code b. Name of employee

c. Date of birth d. Designation e. CTC

f. Address for communication

g.Permanent address h. Contact number

i. Blood group j. Maximum qualification

k. Extra qualification l.Total Experience

Second Sheet-

Salary structure

In this sheet write down the complete salary structure.. and make a column what is salary after any revision

Third Sheet -

New Joinees

In this sheet write down the name of New joinees of that month with detail




DOB n etc.

Forth Sheet -

Resigned employees

In this sheet write the name of employees who resigned during

that particular month with details like name, designation, date of joining,

Date of resignation, last working day.

Fifth sheet -

Attrition rate

Based on this MIS report, you may find out the attrition report, Qualification analysis reports, team managemet reports and so on can prepare a number of reports..


Amit Seth.
21st August 2007 From India, Ahmadabad
Hi All Thanks for your inputs. I have not worked on Turnover Analysis could any one of you guide me how to prepare that report. Regards Harikrishna Gaura
21st August 2007 From India, Madras
Hi Hari...
We calculate the attrition rate with a formula..
The formula for the same is..
Attrition rate = No. of resigned employees/ Available Manpower *100
So if the no of employees in a month was 200, out of which 10 resigns and 20 joins as new joinee then available manpower would be
200-10+20 = 210
So formula would be = 10/210*100
Amit Seth.
21st August 2007 From India, Ahmadabad
hi Hari
Even I feel that MIS Report should have the contents as mentioned. infact i also prepare the same at my workplace but i would like to add on one more thing . The main disciplinary actions taken in a month and special events organised at your workplace can also be reported.
To make your report self explanatory, you can also make use of the bar graphs to indicate the difference in manpower status of two months.
that is all from my side.
21st August 2007 From India, Jalandhar
Hi Hari!!
As my company is in project phase we are doing recruitments in huge nos.. So we also include the Total interviews,Total Selects at each level in all the offers made .. offers not accepted.. n their reasons!!!
In our Monthly MIS we also include the Recruitment Costs, Budgets of the various engagement activities etc.
In the starting we also mention the Highlights of the Month...mentioning max recuitment in which deaprtment, activities performed in the Month etc..
Warm Regards
22nd August 2007 From India, Kota
Hi Amit,
I have slight difference of opinion in your calculation. In total manpower you are deducting the people who left and then you are dividing people left with the net head count. In this way, the net headcount is excluding people who left and the base does not contain those people. So, ideally the formula should be
People who left / net head count + people who left
This way you are calculating the % out of the base from which people left.
So, in your example, 10/(210+10)*100 is the right way of calculating the Attrition %.
22nd August 2007 From India, Madras
Dear Friends You can also add the training held details/Incedents /accidents and Govt and other Officials visits in MIS Regards malladi_alps :lol: :lol: :lol:
22nd August 2007 From India, Madras
Hi Harikirhsna,
Being in recruitment I can say you may also include reports on :
Source wise recruitment
Total payments made to consultants in a month
Total cost saved by recruiting through other sources
Graphical comparison on recruitment cost for every quarter
Total pending positions at the end of the said month.
and also additional reports like
Offers declined by prospects in a month and reasons for the same
Reason for employee(if any) resigning in the same month that he/she has joined
Poorvi Shah
22nd August 2007
Dear Poorvi
Thats a good input It would be nice to show the efforts put by recruiter on how many sourced and for various positions and how many accepted offers and declined offers
How many candidates went till final round but didn't convert into offer these data will help in better planning for future requirements.
Thanks & Regards
Harikrishna Gaura
23rd August 2007 From India, Madras
hi hari
you got so many input from various sector.
basically i am from mfg unit. you can add many infromation like manpower out put ratios in the MIS report, which can result to find out the efficiency of the dept. team and the individuals.
jayachandran ak
30th August 2007 From India, Panvel
Hi Pranati,
I am a cite hr member. I am doing some exit interview analysis based on the exit interview forms filled by our employees who have left. Want to have some format...for making a general report!!
can neone help me?
Thanks & Rgds
23rd October 2007 From India, Delhi
Dear Gaura, In addition to all these things you can also include daily absenteeism data in the MIS sheet. Truly Yours, Kumar.H.P
23rd October 2007 From Hong Kong
Dear hari,
You can also add no.of selections,offer acceptance and source of recruiters (naukri,monster etc) or from vendors.
10th May 2018 From India, Hyderabad
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