Sr. Manager Hr
India's 1st Strategic Strengths Coach, Corporate
Deepak Thukral
Manager Accounts
Hr Professional
Manager Hr
Hr & Administrative Executive

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Dear All,
Let me introduce myself first:
My name is Freda, from Shanghai,China.
Now Iamb working in a International Forwarding Company, and my job is HR&Administrative Executive.
Iamb the fresh in HR field with little experience, so can you give me some advice? Thank you!
Our company is a branch company, the number of staff is 8 person, we have four departments: Operation Dept., Sales Dept., Accounting Dept. & HR Dept.
My branching manager is a French. He told me that at this moment, He wish me could be a 'bridge' between Operation Dept. and Accounting Dept. But I've no idea now :(
Please, Id appreciate if you give me some good advice.! Thank you very much!
Sincerely, Freda

From China, Shanghai
Hi, You can discuss with both the departments and find out the expectations from other department and make sure that the expectations are met. All The Best. Murali.
From India, Hyderabad
hi freda

Can u pls be more specific about your problem?

Well actually i feel , your prob is that your work is not properly defined . anyways ur's is a small office with just 8 people and i bilieve the branch manager does not also have much idea about HR activities. and that's y he connects it with administration and accounts!..

anyways since u are a fresher,u can take this oppurtnity to learn variuous aspects of HR from the internet . Cite hr community will helpu a lot.

then be proactive and give ideas to your branch manager to implement employee friendly activites and you take initiative to do it .

similarly , you also make a write up of the job roles of each person there and ultimately whatever remains will be your job! haha. just kidding... i think if u make a list of work of each person and show it your boss and also to each person there , you can clarify your doubts reg your roles.

that will mark your beginning as a HR person

rest..u can do in next stages

all the best



From India, Kochi
Hi, Cv
Thank you very much for reply. :-)
Well, you gave a good idea -- To clarify everybody's duties.
And Cv, could you please tell me your responsibilities in your company, and what do you do daily?
Awaiting for your reply
All the best !
Sincerely, Freda

From China, Shanghai
I think murali gave you the answer, but i will make it more clear.
What your boss wanted you to do is to CO-ORDINATE Operation Dept. and Accounting Dept.
for that what you got to do is, contact first accounting dept and check out their budget, their plans, their goals for the fiscal year and then,
move to the operations dept and check out their requirements, clearly understand the necessity of their requirements and move them forward to the approving authority(may be your boss) and discuss with them in length and then move to the accounts division and check out their views and finally allocate the budget.
this is one angle, while getting these things done, keep the operations duration in mind, once you start the process you will get to know everything and if you face a problem there, then it will be easy to identify solution to a particular problem instead of worrying from now. so, worry not and take the lead, cite hr is behind you.

From India, Hyderabad
Hi Freda,
I totally agree with CV, first u need to define the job prospect of all of them and try to be more approachable so that people can come up with their problems,
initially when the organization start and no one is there to monitor anybody every one dose their own, and if you put rules and regulation they will not be following the same it is difficult to get the people on track, so your major concern is to keep them happy, with the environment and with the work culture.

From India, Bangalore
Freda, anitha, CV
Even I started my career from administration and most of the times it happens so, but in freda's case, she is having an additional liability of accounts which will be helpful for her in future coz, it gives an opprtunity to learn the salary structure in detail and ESI and PF or any other statutory norms and this will always benefit the HR people in a longer run, just take it as a challenge.
Siva Prasad
Manager HR.

From India, Hyderabad
hey ,
actually i don't work for a company now.. i'm a consultant and trainer.
well i think the problem with u is thatu want a short cut way of defining ur responsibilities is a scenario where there is lack of clarity with everyone's roles!
as i said u can discuss ur probl with ur boss..i think he is an exp person.
Firstly make of list of duties and responsibilities of each person as i said.. then u WILL GET more ideas yourself!
some of the duties of HR are recruitment , training,motivating, administration , coordinating etc... Check what roles u need to do in this office... in a small office u may have to do all the roles... .. u may be most of the time doing administrative works and motivating works! as the boss already said... u may have to be a "bridge " between depts!

[quote="fredazym"]Hi, Cv
Thank you very much for reply. :-)
Well, you gave a good idea -- To clarify everybody's duties.
And Cv, could you please tell me your responsibilities in your company, and what do you do daily?
Awaiting for your reply
All the best !
Sincerely, Freda

From India, Kochi
I think freda can do onemore thing, she can talk to the two depts and check out what the previous HR used to do and what are his duties and how he used to co ordinate, i think it will work, what do you say?
Siva Prasad

From India, Hyderabad
But i think she mentioned that her's is a small co which they started recently as a branch or soimething like that....
the problem is that she doesn't have any body to follow and she herself has to take the initiative ....
Taking Initiiative and considering Problems as Oppurtunity to learn is something which many employees lack!

From India, Kochi

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