Please refer your reply of the above mentioned post. I would not like to find fault as such however, I found following anomalies in your memo:
a) While writing the memo, you should be clear since when employee has proceeded on leave i.e. you should mention the date since which the employee is absent.
b) When you write a warning letter, it is assumed that this warning itself is a punishment. In the warning letter you cannot ask explanation. If you ask explanation then it becomes show cause notice. Otherwise give the heading of the letter as "Unauthorised Absence".
c) You could have brought clarity in your draft i.e. write "your absence from your duties from ____ (date) is misconduct under the provisions of Section ____, Paragraph ____, Clause ___ of approved and certified Standing orders"
"your absence from your duties from ____ (date) is misconduct under the provisions of Paragraph ____, Clause ___ of appointment letter dated ____ issued to you".
d) Your last sentence reads as "Kindly treat this as very urgent". Since in the preceding paragraph, you have mentioned, when the respondent of this letter should reply, again this sentence is not required. Moreover, the word "Kindly" has got no place in the correspondence that pertains to discipline or indiscipline. The above corrections are in best interest of yours and no way to offend you
Recently, I had given draft of the letter for extended leave without permission. You may refer the following post: https://www.citehr.com/296625-memo-e...ml#post1339749
Ok... Dinesh V Divekar
26th November 2010 From India, Bangalore