Hi everybody,
Please help me in drafting an email to warn employees who take leaves without prior intimation and do not follow the rules for requesting and obtaining approval for leaves in advance.
Regards,
Kirti
From India, Delhi
Acknowledge(0)
Amend(0)
2Please help me in drafting an email to warn employees who take leaves without prior intimation and do not follow the rules for requesting and obtaining approval for leaves in advance.
Regards,
Kirti
From India, Delhi
Acknowledge(0)Amend(0)
Date:
To,
Mr. [Name]
Employee No. [Number]
Department: [Department Name]
WARNING LETTER
You are working as a [Position] in [Department Name]. On verifying your attendance from the time office records, it is seen that you have been absent from duty without prior leave approval from your supervising authority on the following days:
Month: Days: Total No. of days:
You are well aware that as per the Model Standing Orders/Certified Standing Orders, you are required to obtain permission or sanction before taking any leave. However, despite being informed of this requirement, you have intentionally been absent on the mentioned days without obtaining prior leave approval.
Your absenteeism has led to a shortage of manpower in the department and has significantly impacted the workflow of [Department Name].
Your past records also indicate a pattern of unauthorized absences from duty, and you were previously cautioned to be more diligent and punctual in your duties.
It has been noted that you have not taken the warnings seriously and have continued to be absent without authorization.
Your actions amount to serious misconduct according to the Certified Standing Orders and necessitate the initiation of disciplinary action.
However, this time, in an effort to provide you with another chance to address these issues, you are being issued a formal warning.
You are hereby cautioned to be punctual and regular in your duties in the future, as failure to do so will result in strict disciplinary action being taken against you.
DISCIPLINARY AUTHORITY
Cc: HR Department
Jaikishen Kumtekar
jaykumtekar@yahoo.co.in
From India, Mumbai
Acknowledge(0)Amend(0)
To,
Mr. [Name]
Employee No. [Number]
Department: [Department Name]
WARNING LETTER
You are working as a [Position] in [Department Name]. On verifying your attendance from the time office records, it is seen that you have been absent from duty without prior leave approval from your supervising authority on the following days:
Month: Days: Total No. of days:
You are well aware that as per the Model Standing Orders/Certified Standing Orders, you are required to obtain permission or sanction before taking any leave. However, despite being informed of this requirement, you have intentionally been absent on the mentioned days without obtaining prior leave approval.
Your absenteeism has led to a shortage of manpower in the department and has significantly impacted the workflow of [Department Name].
Your past records also indicate a pattern of unauthorized absences from duty, and you were previously cautioned to be more diligent and punctual in your duties.
It has been noted that you have not taken the warnings seriously and have continued to be absent without authorization.
Your actions amount to serious misconduct according to the Certified Standing Orders and necessitate the initiation of disciplinary action.
However, this time, in an effort to provide you with another chance to address these issues, you are being issued a formal warning.
You are hereby cautioned to be punctual and regular in your duties in the future, as failure to do so will result in strict disciplinary action being taken against you.
DISCIPLINARY AUTHORITY
Cc: HR Department
Jaikishen Kumtekar
jaykumtekar@yahoo.co.in
From India, Mumbai
Acknowledge(0)Amend(0)
WARNING LETTER
Date: [Insert Date]
NAME & ADDRESS:
Reference: Employee Code: [Insert Employee Code] / Branch: [Insert Branch]
Dear [Insert Employee's Name],
It has come to our attention from our records that you have been absent from duty since [Insert Date], without providing any proper information. You have failed to seek permission from your reporting authority regarding your extended absence. Your unnotified absence demonstrates a lack of responsibility and is not in line with your role and responsibilities within the company.
You are well aware that your prolonged absence disrupts smooth operations and creates operational challenges for the Company. Your unauthorized absence is a violation of company policies, and the company views this matter seriously.
We urge you to return to work immediately upon receiving this letter. Failure to do so will lead us to believe that you are not interested in continuing your employment with us and have abandoned your position.
Thank you,
For [Company Name]
Authorized Signatory
Regards,
Jeeva.K
9094631051
Email: jeeva_mlm@yahoo.co.in
From India, Madras
Acknowledge(0)Amend(0)
Date: [Insert Date]
NAME & ADDRESS:
Reference: Employee Code: [Insert Employee Code] / Branch: [Insert Branch]
Dear [Insert Employee's Name],
It has come to our attention from our records that you have been absent from duty since [Insert Date], without providing any proper information. You have failed to seek permission from your reporting authority regarding your extended absence. Your unnotified absence demonstrates a lack of responsibility and is not in line with your role and responsibilities within the company.
You are well aware that your prolonged absence disrupts smooth operations and creates operational challenges for the Company. Your unauthorized absence is a violation of company policies, and the company views this matter seriously.
We urge you to return to work immediately upon receiving this letter. Failure to do so will lead us to believe that you are not interested in continuing your employment with us and have abandoned your position.
Thank you,
For [Company Name]
Authorized Signatory
Regards,
Jeeva.K
9094631051
Email: jeeva_mlm@yahoo.co.in
From India, Madras
Acknowledge(0)Amend(0)
Most HR managers or line managers are on a trip to boost their egos by drafting bombastic, verbose letters that do not earn any respect or trust from the employees. The body of the warning letter reeks of an authoritarian culture.
Managers have a task at hand to empathize with the employees and understand the reasons for such unauthorized absence. It is better to conduct a review meeting in person and document the observations, explanations, and conclusions as a written contract. Obviously, both parties need to come to an agreement regarding the plan of action. The idea is to engage the employee to take charge and be responsible for their actions. Reiterating the employee's personal goals and highlighting their unauthorized absence as a deviation from their personal and team goals would go a long way in establishing trust.
This meeting is not a punishment but an effort to address the problem in an empathetic way. Needless to say, it is always a win-win situation when managers and employees engage.
From India, Bangalore
Acknowledge(0)Amend(0)
Managers have a task at hand to empathize with the employees and understand the reasons for such unauthorized absence. It is better to conduct a review meeting in person and document the observations, explanations, and conclusions as a written contract. Obviously, both parties need to come to an agreement regarding the plan of action. The idea is to engage the employee to take charge and be responsible for their actions. Reiterating the employee's personal goals and highlighting their unauthorized absence as a deviation from their personal and team goals would go a long way in establishing trust.
This meeting is not a punishment but an effort to address the problem in an empathetic way. Needless to say, it is always a win-win situation when managers and employees engage.
From India, Bangalore
Acknowledge(0)Amend(0)
Dear Kirti,
With my experience, find below the communication to all.
CIRCULAR/COMMUNICATION
Lately, it has been observed that employees are availing leaves without prior intimation to their Head of the Dept and regularizing their absence after resuming duties. This act is hampering the daily planned assignments or set targets of individuals and departments. It is, therefore, advised that all employees who intend to avail leaves should plan their leave and inform your HOD at least 2 days in advance to avoid further ramifications. In unavoidable situations, you may avail leave and make sure that it is intimated to your HOD through the proper channel.
Please note that any unauthorized absence as per clause of the company's leave policy will be viewed seriously, and appropriate disciplinary action will be taken against defaulters.
From India
Acknowledge(0)Amend(0)
With my experience, find below the communication to all.
CIRCULAR/COMMUNICATION
Lately, it has been observed that employees are availing leaves without prior intimation to their Head of the Dept and regularizing their absence after resuming duties. This act is hampering the daily planned assignments or set targets of individuals and departments. It is, therefore, advised that all employees who intend to avail leaves should plan their leave and inform your HOD at least 2 days in advance to avoid further ramifications. In unavoidable situations, you may avail leave and make sure that it is intimated to your HOD through the proper channel.
Please note that any unauthorized absence as per clause of the company's leave policy will be viewed seriously, and appropriate disciplinary action will be taken against defaulters.
From India
Acknowledge(0)Amend(0)
To,
----------------------------------- (Employee Name)
----------------------------------- (Employee ID Number)
----------------------------------- (Department & Designation)
SUBJECT: WARNING LETTER FOR UNAUTHORIZED LEAVE
With respect to the above-cited subject, we would like to bring to your attention that your absence details for this month are listed below for your reference. This serves as the first warning letter for taking leave without informing and we also require justification for the same, i.e., a show cause for your absenteeism from your duties on the dates mentioned below.
SL NO DATE
01 13/07/2013
02 15/07/2013
03 16/07/2013
Total - 3 Days.
We kindly request you to respond to this letter at your earliest convenience, within 48 hours.
For .....................
Authorized Signature
From India, Bangalore
Acknowledge(0)Amend(0)
----------------------------------- (Employee Name)
----------------------------------- (Employee ID Number)
----------------------------------- (Department & Designation)
SUBJECT: WARNING LETTER FOR UNAUTHORIZED LEAVE
With respect to the above-cited subject, we would like to bring to your attention that your absence details for this month are listed below for your reference. This serves as the first warning letter for taking leave without informing and we also require justification for the same, i.e., a show cause for your absenteeism from your duties on the dates mentioned below.
SL NO DATE
01 13/07/2013
02 15/07/2013
03 16/07/2013
Total - 3 Days.
We kindly request you to respond to this letter at your earliest convenience, within 48 hours.
For .....................
Authorized Signature
From India, Bangalore
Acknowledge(0)Amend(0)
Sample latter waring to employe no taken leave on holidays day
From India, Mumbai
Acknowledge(0)Amend(0)
From India, Mumbai
Acknowledge(0)Amend(0)Gathering data for an AI comment.... Sending emails to relevant members...
Looking for something specific? - Join & Be Part Of Our Community and get connected with the right people who can help. Our AI-powered platform provides real-time fact-checking, peer-reviewed insights, and a vast historical knowledge base to support your search.
Employee Recognition letter formats for Team.doc