N-7, 1st Floor, Near Church, Laxmi Nagar, Delhi-92
To obtain a position as an Assistant Manager ADMIN. in a progressive organization where I can apply my skills and Competencies to make a significant impact on the bottom line. SUMMARY OF SKILLS
§ A competent professional with over 7+ years of experience in Administration & as Accounts in varied industries.
§ Good typing speed and knowledge of MS Office, Tally and Internet with requisite certifications and considerable practical experience.
§ Learning ability to acquire and apply new knowledge and skills.
§ Cope effectively with change, reprioritize, maintaining a balanced perspective & see all sides of an issue.
§ Ability to handle sensitive/ highly confidential information with discretion & tact.
§ Aptitude to work independently & collaboratively & thrive in a high pressure fast paced environment. PROFESSIONAL EXPERIENCE Mehta & Associates Fire Protection Systems Pvt. Ltd. Asst. Manager ADMIN & HR April08-Till Date Office Management: o
Cleanliness and hygiene. o
Office maintenance o
Security o Pantry services. o
Telephone, water, electricity. o
Asset management. o
Power backup o
Hardware, furniture, fixtures. o
Communication, courier o
Looking Office & Guest House Space, Rate Negotiation & office Agreement registration. Travel Management: o
Making Hotel/ Travel /Taxi Bookings o Guest house upkeep , Ticket Booking (Train/Air) Through Agent or (irctc.com , Yatra.com) HR: o
Daily Attendance and Leave management o
Co-ordination for Joining formalities o
Recruitments o Appraisal o
Training & Induction Program o
All Filing Work. Vendor Management: o
Expense Management o
Terms of engagements and contract o
System vendor payments. o
Tracking and follow up on payment with HO. o
Assessment of vendors and weeding out poor performers. o
Quotation collection o Comparative Chart Preparation o
Order issuance & Follow-up with supplier on regular basis o
TC Collection o Internal Inspection & Third Party Inspection. Accounts: o
Sending Invoices to Clients and getting them signed o
Collecting Cheques from Clients o Depositing Cheques in the Bank o
Co-ordnating for all vendor Payments o
Co-ordinating for employee reimbursements. o
Managing vendor relationships o
Maintaing MIS on petty cash payments o
Vendor Payments-Due & Outstanding o
Employee reimbursements-due & outstanding o
Branch Cash Flow Preparation, Distribution, Monthly Branch Expense Report Preparation, Checking\Forwarding Vendors Contractor Bills for payment, and Water, Electricity, Telephone, AMC, Courier bills Checking o Sales Tax E-1 Form , “C” FORM Collection , TDS Certificate , Bank Guarantee Collection. Training Coordination: o
Checklist of training requirement o Pre -training preparation of Arranging Conference Hall, LCD’s; training material o
Co-ordinating with Printers o
Follow up with drop out cases o
Preparation and of daily reports and arrangements for submission o
Event Management (FIREXPO-ITPO, SEMINAR, and COMPANY PRESENTATION, Birthdays, New Year, Gift Distribution (Diwali & New Year ) Reporting Work o
Prepare employee daily movement chart, prepare daily working report, prepare weekly report, prepare MIS for different departments (QC, PURCHASE, MATERIAL, PROJECT, ACCOUNTS & COMMERCIAL), Report Concern H.O.D`s as per company norms at Head Office, Prepare MOM o
Coordinate with H.O. different departments for Expediting the work (Marketing, Engineering, Purchase, QC, Material, Accounts, HR), Handling a one point coordination position. Jindal Group of Companies Oct 07-March08 Asst. Manager Admin
v Handling day-to-day General Administration activities like Housekeeping, upkeep & security for the company’s premises.
v Managing office equipments such as Fax Machine, Photo Copier, Air conditioners, Printer.
v Supervising facilities, Event Organizing, Checking/Forwarding bills of Water, Electricity, Telephones, AMC, Ticket Booking,Lease agreement , Guest House Arrangement ,
v Coordinating with Branches – Day to Day Basis, Branch Stock, Branch Expenses checking, Procuring vendor quotations, checking/Forwarding administration related vendor bills
v Handling Miscellaneous Purchases (Domestic & International), liaising with the local Govt Bodies. , Branch Development.
v Maintaining of sufficient stock of office stationery and pantry requirements, Cash Flow (Preparation / Distribution), Bank Reconciliation, Party Reconciliation, Stock Reconciliation (Physical & Exchange), Salary,
v Initiating audit & external audits, Stock Remat & Demat from Exchange,
v Handling all bank related work ,Handling Accounts payable management,
v Completing month end closing activities and preparation of MIS for reporting purpose.
v Maintain employee data, Recruitments, New Joining formalities, arrange training & induction programmes , looking appraisal ,looking salary & leave record, Looking Stationery needs.
v Handling Visa approval ( Handling Only Through Consultant / Agent) Infinity Engineers Sep 04-Sep 07 Sr. Accounts & Admin. Executive v Looking all administrative works (Manage & supervise facilities-Ticket Booking, AMC, Maintenance) v Computerized Accounting, Reporting To M.D, Cash Handling, Co-ordinate with Transporters, v Maintaining Reports Using – Word & Excel, Maintain Stock Register (Excise able & Non Excise Able), Stock Checking v Bank Reconciliation, Party Reconciliation (Creditor / Debtor), Excise Stock Reconciliation v Deal With Bank (LC Open, BG Preparation, Export & Import Document Submission) & Govt. Sectors, Quotation Preparation, Order Finalization, Vendor Development (Order Negotiation / Preparation) v Import & Export Documentation (High Sea Sale), Tender Documentation, Attend Tender Meeting (TECHNO COMMERCIAL) v Invoicing (Excise & Non Excise), Purchase Order Processing, Excise Return, Attending to Internal Audit & external audits. v Payment Follow-ups & Realization Statutory Form Follow-ups & Issue (C, E-1, E-2, H), Work with consultants
v Daily Sales Report Maintain, Follow-ups with Sales Team & Dealers (Payments Collection, Order Booking,)
v HR Related Work – Maintain employee data , Recruitments (Through Consultant / Job Portal) , New Joining formalities as per company norms , arrange training & induction programmes , looking appraisal ,looking salary & leave record, files Looking Stationery needs & Printing (V-Cards, L-Heads, Envlp.) Tata Consultancy Services Jul 03-Aug 04 Account Assistant Pleasance Technologies Pvt. Ltd May 02-Jun03 Account Assistant EDUCATION
ü Bachelors in Commerce – 2005
ü EMBA-Foreign Trade -
IICT Lucknow (Result Awaited) Certifications:
Þ Diploma in Financial Accounting (MCC)
Þ Diploma in DTP & HTML (NCC)
Þ Diploma in CIC (IGNOU)
Þ Diploma in Account Assistant (Bhartiya Vidya Bhavan) Technical Proficiency:
Þ Dos, Windows (98,XP, NT),
Þ MS-Office Including (Word, Excel, PowerPoint-2003 , 2007, vista)
Þ Outlook Express, Microsoft Outlook, Internet
Þ Trouble Shooting (Formatting , Installation)
Þ Tally – 5.4 & 7.2, 9
Þ V-Udyog (Excise), Saral (Sales Coordination Software) , Ultimatix (SAP Base Software) ADDITIONAL INFORMATION Date of Birth
24th JANUARY 1983 Language proficiency
English, Hindi Fathers Name
Shri Pradeep Kumar Jain Marital Status
Married Current CTC
2,44,200.00 P.A. Expected CTC
3,00,000.00 P.A. Joining Time
With in One Week Location Preferred
Delhi / NCR REFERENCES
(AVAILABLE ON REQUEST) Date : Place :
DELHI (PIYUSH JAIN) 30th January 2010 From India, Delhi