Manish2678
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Thread Started by #manish2678

hi all,
pl. tell me that the below formats / letters are enough for HR functions or anyother formats/letter are used for HRD functions. if yes, pl. tell me.
Formats: -
* Performance Appraisals – 1800 - 3600/*Exit Interview/*Interview Evaluation Sheet/*Employee Assessment Sheet/*Job Description/*Job Specification/Manpower Planning Requirement/*Employee Information Sheet/*Pay Slip format/Induction/Training Development/Leave Application/Attendance
Letters: -
Transfer/Suspension/Termination/Appreciation/Address proof, Salary Revision/Confirmation/*Appointment/*Offer/Promotion-Increment/Vechile Maintenance/Acceptance of Resignation/Charge Sheet
hope for positive reply
manish
9th February 2007 From India, Delhi
here are a few formats... hope they help...
9th February 2007 From India, New Delhi

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File Type: doc loi_201.doc (23.5 KB, 9136 views)

Hi Manish, You can draft a format for relieving letter and one for no dues certificate also. Also maintain the database of the candidates who apply in your company. This will help you a lot. Deepali
9th February 2007 From India, Chandigarh
hi manish,
These are suffiecient letters/formats. you can also include application blank as well. As such the letters and formats are not specific you can create more letters and formats depending upon the requirement of the company. like disciplinary action form etc.
Suresh
10th February 2007 From India, Jaipur
to all,
actually i have not prepared these formats/letters, this is all from cite hr and u can search it by quick search.. it is all in this cite.. thanks to this cite and people who has given their contribution. and i have only preapred the list not formats and letters, i am also searching it in this cite. so pl. go ahead..
regards
manish
10th February 2007 From India, Delhi
Hi Manish,
With Deepali's addition it is very comprehensive. You may consider adding a Regret Letter to those who do not make it in the interview. Here I propose two letters - one for those who attend the interview but do not make it - must appreciate the time spent by them. The second one is for those who are not even called for an interview.
You also consider a Requisition Slip from the concerned department before commencement of recruitment.
regards
Ajay Chaudhari
10th February 2007 From India, New Delhi
thanks ajay, actually these are the basic formats and letters which are necessary and we should knowledge of it and we should take revision of it if we not doing practice of any of it. regards manish
10th February 2007 From India, Delhi
Hi Manish, Can you please draft a format for relieving letter (that is to used for IT and ITES sectors). Dev
12th February 2007 From India, Gurgaon
u can search these all letter/formats here in cite hr with quick search on left top corner. manish
13th February 2007 From India, Delhi
Hi manish, Can you send me the model formats of all you mentioned. Kindly do the needful to my profession. Regards, Srikarthik
13th February 2007 From India, Madras
hi to this list you can prob add * Probation Review Form * Confirmation Letter * Resignation Acceptance Letter * Relieving letter Also find attached the format for training and placement Regards
14th February 2007 From India, New Delhi

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hi mvijay dont worry, it is all in cite hr u just enter whatever letters/format u want in quick search placed at top left.. if find any difficulty then tell me pl. regards manish
15th February 2007 From India, Delhi
Hi! Manish I am attaching the format of candidate evaluation form , might be of use to you. If you get some more info on some formats pls post them. Neha :)
15th February 2007 From India, Chandigarh

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hi all,

i am giving under the formats /letters which can help u all..

Call letter

Date xxxxx

Name & Address of the candidate

xxxxxxxxxxxxxxx

Dear Sir,

This has reference to your application for a suitable post in our Organisation and the subsequent discussion that we had today on the same.

You shall be appeared for an interview at the following address on xxxxxxxxxx at xxxxxxam.

xxxxxxxxxx

xxxxxxxxxx

xxxxxxxxxx

Ph. : xxxxxxxxx

You are requested to carry all your testimonials with you for the interview. Kindly confirm your attendance two days before the said date.

Thanking you,

Yours faithfully,

Forxxxxxxxxxxx

Offer letter

May 24, 2004

LETTER OF INTENT

-

Dear Mr. ___________

This has reference to your application and subsequent interview you had with Mr. Sanjay Raina, GM (Highways) at our Delhi head office on May 16, 2004.

We are pleased to offer you an appointment with us as Senior Engineer (Highways) on a gross monthly salary of Rs. 22,000/- (Rupees Twenty Two Thousand only) inclusive of housing allowance at the project site for our Consulting Services (Project Engineer) for 4-lane of Bangalore-Mysore Highway (SH-17), Bangalore-Maddur Package. This offer will be valid till the completion of this project or till the completion of your assignment in this project whichever is earlier. On your joining and till you locate your own accommodation at the project site, if you so wish, you may avail our accommodation on bachelor status for a maximum period of two weeks. You are requested to report for work on May 26, 2004 at our Bangalore project office located at Varsha Apartment, 2nd Floor, 17th Cross, Opp. Maheshwari Hostel, Ideal Home Township, Raja Rajeshwari Nagar, Bangalore-560098, Karnataka (Contact Person: Mr. Manoj Kumar, Office Manager, Tel: 080-30902397).

This is a letter of intent. Formal appointment letter giving terms of your employment will be handed over to you after your joining.

Please sign the duplicate copy of the letter as a token of your acceptance and return it to us for office records. You are requested to bring photocopies of your testimonials, colored passport size recent three (3) photographs and enclosed Mediclaim Insurance Form duly filled-in at the time of joining.

Yours faithfully,

for

Appointment letter

Date:

-

Dear _____________________________

This has reference to our Letter of Intent dated _ . We are pleased to offer you an appointment with us as ----------for our --------------------------------------------------l. This offer will be valid till the completion of this project or till the completion of your assignment in this project whichever is earlier. The terms and conditions of your employment are as follows:

Section-I: Administrative

a) Your Position :

b) Your Senior Officer :

to whom you will report

c) Location :

d) Address :

e) Hours of Work : Normally 8 hours a day, 6 days a week

f) Reporting Date :

g) Nature of Duties :

Section-II: Financial Data

a) Salary and Allowance:

i) Basic Pay : Rs. 22,500 per month

ii) House Rent Allowance : Rs. 10,000 per month

iii) Transport Allowance : Rs. 750 per month

iv) Advance Incentive Bonus : Rs. 1,500 per month

-----------------------------------

Total Rs. 34,750 per month

-----------------------------------



b) Reimbursement:

The following reimbursements will be allowed on submission of the supporting documents every month:

i) Office Wear & Maintenance : Rs. 1,500 per month

ii) Conveyance : Rs. 7,500 per month

iii) News Papers, Books & Periodicals : Rs. 750 per month

iv) Academic Research & Professional Pursuits : Rs. 750 per month

v) Daftari Charges : Rs. 2,000 per month

c) Annual Benefits:

You will also be entitled to the annual benefits as follows:

i) Health Care, Dental and Medical : Rs. 12,000 per annum

ii) Leave Travel Concession for self and family : Rs. 21,000 per annum

The above Salary & Allowance, Reimbursement and Annual Benefits package includes housing allowance at the project site.

Section-III: Company/Miscellaneous Information

a) You shall be on probation for six (6) months. Thereafter, your performance will be reviewed and if found satisfactory, your services will be confirmed by a letter of confirmation. During probationary period, your employment can be terminated by either side by giving one month’s notice or one month’s gross pay in lieu of notice.

b) Statutory deductions, if any, will be made from your salary as per the prevailing law of the country. However, for your income tax you shall be personally responsible for filing returns etc. The company will provide you the tax deductions certificate, if applicable at the end of each financial year.

c) You will be entitled for 9 days medical leave per annum. Your request for medical leave should be duly supported with a medical certificate signed by registered medical practitioner. In addition to this, you will be entitled to earned leave at the rate of 21 working days per annum after completion of one year. You may avail leave earned with the prior information/permission and approval of senior management.

d) Your appointment shall be subject to your being declared physically fit. Even thereafter, in case it is considered essential, you shall have to undergo periodical or special medical examination from such a doctor as may be nominated by the company for the purpose of determining whether or not you are medically capable of carrying out your duties and if you are found medically unfit your services are liable to be terminated.

e) That you shall strictly abide by the rules, regulations, office order and instructions issued by Senior Management from time to time.

f) That you shall have to carry out such duties as are assigned to you and during such hours including split duty hours as may be directed by Senior Management and your superiors from time to time which in the event of your refusal will amount to gross misconduct.

g) That during your employment with us, you shall not work anywhere else directly or indirectly, part time, or full time, honorary or in any other capacity without written approval of Senior Management and you shall not disclose to anybody any confidential information available to you in the course of your employment with the company.

h) For all other matters not herein specified, the company's conditions of service and service rules and amended from time to time shall be applicable.

i) Any instance of improper conduct, misconduct, gross negligence or abandonment of the position to which you have been appointed shall constitute sufficient grounds for immediate dismissal. In such an event, payment of salary and all other payments shall cease as per the date of this dismissal. Improper conduct shall be deemed to include direct or indirect participation by the employee or authorised agents in any political activity in any country or in any professional or business undertaking or activity that could lead to a conflict of interest.

j) The written notice of termination of this contract of employment will be two (2) months by either party or two months’ gross salary in lieu of notice period. In case you leave your employment without giving requisite notice, no relieving order will be issued and settlement of dues will be at the discretion of the Management. The Management reserves the right to deduct, as liquidated damages, an amount equal to two months' gross salary from any amount that may be due to you and if the same is not available or is insufficient then the Management shall have the right to recover such amount as found due from you in any manner deemed fit.

Please sign the duplicate copy of this letter confirming your acceptance of the above terms and conditions of appointment and return it to us for office records.

Yours faithfully,

for

Confirmation letter

January 19, 2007

Mr. Name

Team Leader

Srinagar

Sub: Confirmation Letter

Dear Mr. Khan,

Based on your performance, we are pleased to confirm your services with effective January 1, 2007.

All other terms and conditions in your appointment letter remains unaltered.

Please sign and return the duplicate copy of this letter for our records.

We wish you the best of careers and long standing association.

With regards,

For XYZ Company

Name

Manager - Human Resources

Through: Name

i think u will enjoy and get benefit from this.. anything else i can help u pl. feel free to write .. and i contributed this only with the help of cite hr member they sent me these formats so i am sharing with u all.. as we are one community and here for helping each other

cheers

manish
10th March 2007 From India, Delhi
Hi Manish
this is revathi .i am a fresh MBA & i got to a new corporate office.My GM wants me to do all the formating &letters of HR.Being new to the field i was looking for help & ur details r of great help to me,but please send the attachments of the formats & letters to my id
apparao_kalluri35&yahoo.co.in
Thank You
Revathi
23rd March 2007
hi manish
thank you for the conformation letter,today it helped me a lot,i made little changes which suits my organisation &used it,it was apreciated,thank you so much, i will need more of the formats & letters from u since i have to submit to my MD as i mentioned earlier.
thank you lots
latha
24th March 2007
Hi Manish, Good posting dude, it wail help others. if u have some more information please share it. regards Mohamed :)
26th March 2007 From Saudi Arabia
HI, I need a format for a emp accepting the SIM connection given by the company. It is to be issued to the emp from company’s end. Regards, BMC - HR
29th September 2007 From India, Bangalore
Hi Manish,
These letter formats are really great and very helpful. keep on updating everyone.
Also I like sush_s'S docs too.
Thanks to all of you.
Keep in touch and have a wonderful day ahead!!
Pratibha
30th May 2008 From India, Hyderabad
hey I am new to this site and would be glad if you could mail me the formats and letters to
I have recently completed Masters in Human Resource development and Consulting and am working as an HR executive in A real estate firm in Kolkata.
14th July 2008 From India, Calcutta
hi Manish,
i am Hr manager for a software company in hyderabad. I need some formats regarding warning letter using of office resources or using of office telephone for personal use etc.. related to the company.please reply at the earliest. it will be very helpful for me.
thanks a lot for other format letters you have sent to us.
Suma
Hr
hyderabad
23rd July 2008 From India, Hyderabad
Dear all, I'm new to this community. Its' really nice seeing you guys sharing valuable information which certainly prooves useful in discharging our responsibilities. I'm Susheela right now taking care of end to end management in a cancer hospital.Right now ours is an 70 bedded hospital.Phase 2 is under constructionwhich would develop as a comprehensive state of art cancer hospital and research institute. I'm in the process of making the HR policies for our hospital and I would like to request all kindly extend your cooperation in my efforts by providing information regarding
1. HR policies of Indian hospitals
2. Code of conduct for employees and Doctors with supporting references
3. Performance appraisal forms and evaluation of performance
4. Offer letters or appointment letters with terms and conditions.
5. Inpatient and outpatient consultation forms
6. Job description or job responsibilities for employees (specificaly if you have prototypes for individual depts. like Front office, pharmacy , lab, radiology, office, accounts, nursing staff doctors etc)
7.Recruitment forms
8. Employee Information Sheet.
9.Leave application forms
10. Pay Slip forms
11.Induction orTraining and Development material
12.Leave Application forms.
13.Attendance format
14.Confirm appointment letter format
15. Salary break up.
16. Acceptance letters
19. Exit interview forms.
20. Relieving letter format
21. Resignation acceptance letters etc.,

Kindly let me if know if any more forms are required to perform smooth functioning of HRD.
Thanking you in anticipation

Regards and Best Wishes

Susheela
29th July 2008 From India, Visakhapatnam
Dear all
I'm Susheela branham just posted a request regarding hr policies for Indian hospitals and letters and forms required for HRD functions. I forgot to give my e-mail address.I request you all kindly mail me at if its not possible to post them on this site. I'm really glad and grateful to you all
Thank you
Regards
Susheela
30th July 2008 From India, Visakhapatnam
Hi manish, these are very great efforts for this community as per hr functional requirement. Could you share these formate with me....and send to me -
rup_vision2006@rediffmail.com
-------------
Posted via Mobile Device
30th July 2008
Hi All,
This is Priyanka. If somebody having matter for Warning letter (due to non performance and leaves) then please mail me at . This is very urgent so i'll appreciate quick response.
Thanx...
12th August 2008 From India, Jaipur
dear all,
i need format of following forms
1.Acceptance letters
2. Exit interview forms.
3.Relieving letter format
4.Resignation acceptance letters etc.,
i will be thnkful if u mail it to my id ranjeet.rathi@gmail.com
thanks
ranjet singh
13th August 2008
hi all,
i am new to this field,
pls help me in these following fields how to calculate the leave and attendance and the tds pf esi etc.
Pay Slip format/Induction/Training Development/Leave Application/Attendance
if any one can help me please
1st September 2008 From India, Bangalore
hi, I need hr policy covering the following points like: induction,welfare, safety, apprasial .
24th September 2008 From India, Lucknow
Hi,
Can anyone tell me how to calculate Basic, HRA,TA .......etc?Are there any certain rules to be followed or is it depends on the company policies?On what basis we calculate them?
Please revert me back at the earliest.
Thanks
8th October 2008
Can any one tel me how to calculate Basic, HRA,TA and other allowances....are there any certain rules to be followed or it depends on the company's policies.........on what basis we have to calculate them.......how the entire process goes...........
Please reply me at the ealiest.....................
Thank You
8th October 2008
Hi Manish
Could you please forward the formats to my Yahoo ID it is
8th October 2008 From India, Mumbai
Hi, if somebody have the formats & Letter Templates of various kinds of email an HR admin requires like emails on BDay od Email on Celebration of Diwali etc so plz forward me. Thanks in advances
8th October 2008
Hello Manish, i m looking for such kind of letter which are send to banks or to the team for the monthly meeting or for get-toghter if u have such kinds of formats plz forward me
10th October 2008
hi
please send the formal letter formate , i need to send this to all the employment agency for the vacancy in orgnization . just need a breif matter, how to go about it while mailing them . my e mail id :akash.tankha@gmail.com
waiting for the reply soon...
thank u
21st October 2008 From India, Delhi
I hope this will be of use Thanks, Samia Qamar
30th October 2008 From Pakistan, Islamabad

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Hi
Kindly forward me the following as well:
Performance Appraisals/*Exit Interview/*Interview Evaluation Sheet/*Employee Assessment Sheet/*Job Description/*Job Specification/Manpower Planning Requirement/*Employee Information Sheet/*Pay Slip format/Induction/Training Development/Leave Application/Attendance
Letters: -
Letter for facilities provided /Transfer/Suspension/Termination/Appreciation/Address proof, Salary Revision/Confirmation/*Appointment/*Offer/Promotion-Increment/Vechile Maintenance/Acceptance of Resignation/Charge Sheet
Kindly email me at my mail id which is
Please at its earliest .
Thanks :icon1:
31st October 2008 From India, Calcutta
hi everyone please forward me all the formats of letters e.g appreciation letters, resignation letters, farewell letters, and all important HR letters.
7th November 2008 From India, Ludhiana
hi seniors. i am newly selected HR executive in an IT company. i want letter to Schedule an appointment to interview. pls look onto my request. thank you Ali
10th November 2008 From India, Lucknow
do i wrie a letter informing the employees to submitt their documents and police verification as an part and proceedure of our company,
We take govt. job works, and we need to inform the employees, however if anyone's fails to do that..his/her dicission would be implied that he/she is not interested...and wishes to discontinue the service
Regards,
18th December 2008 From India, Mumbai
Hello Manish, These may be helpful for you. Regards Shiveta
19th December 2008

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File Type: doc Interview_assessment_form.doc (36.0 KB, 642 views)
File Type: doc Job Description Template.doc (30.5 KB, 819 views)
File Type: doc Template_mobile connection.doc (26.0 KB, 512 views)
File Type: doc TemplateTransfer Letter.doc (25.5 KB, 1204 views)

Dear all,
I've need of the format of Appreciation letter, Employee Assessment Sheet,Job Description,Pay Slip format,Induction,Training Development format. If can any one help me? I'll be ever grateful to you. My email Id is
Shipra
12th January 2009 From India, Patna
We need to know the format of an Experience Letter, Address proof Letter Issued to the Employees if in case asked by them regards
14th January 2009 From India, Mumbai
Hi, Kindly send a basic revision format (annual basic revision) as per scale of pay of long term wage settement. Regards, pavashiya
29th January 2009 From India, Hyderabad
Hi
Thanks for the information about HR forums.
But you know sometimes the attachment is not opening on this site.
If you are able to mail me across these attachment that will be really helpful for me.
My mail ID is sandeeppal4ATgmailDOTcom. (sandeeppal4@gmail.com).
Thanks
31st January 2009 From India, Delhi
Hi,
I want to issue a warning letter to an employee who has availed too many leave during the year already...a letter that will also help us in sacking the employee on the same ground as performance level is unsatisfactory as well.
Thanks,
Arunava
15th February 2009 From India, Calcutta
A very good story on " Appraisal ". Hope it is going to be a meaningful thoughtprocess for everyone...Request all to go through it and comment.....
Employee "A" in a company walked up to his manager and asked what my job is for the day?
The manager took "A" to the bank of a river and asked him to cross the river and reach the other side of the bank. "A" completed this task successfully and reported back to the manager about the completion of the task assigned.
The manager smiled and said "Good Job"
Next day Employee "B" reported to the same manager and asked him the job for the day.
The manager assigned the same task as above to this person also. The Employee "B' before starting the task saw Employee "C" struggling in the river to reach the other side of the bank. He realized "C" has the same task. Now "B" not only crossed the river but also helped "C" to cross the river.
"B" reported back to the manager and the manager smiled and said " Very Good Job"
The following day Employee "Q" reported to the same manager and asked him the job for the day. The manager assigned the same task again.
Employee "Q" before starting the work did some home work and realized "A", "B" & "C" all has done this task before. He met them and understood how they performed. He realized that there is a need for a guide and training for doing this task. He sat first and wrote down the procedure for crossing the river, he documented the common mistakes people made, and tricks to do the task efficiently and effortlessly. Using the methodology he had written down he crossed the river and reported back to the manager along with documented procedure and training material.
The manger said "Q" you have done an " Excellent Job".
The following day Employee "O' reported to the manager and asked him the job for the day. The manager assigned the same task again.
"O" studied the procedure written down by "Q" and sat and thought about the whole task.
He realized company is spending lot of money in getting this task completed. He decided not to cross the river, but sat and designed and implemented a bridge across the river and went back to his manager and said, "You no longer need to assign this task to any one".
The manager smiled and said " Outstanding Job "'O'. I AM VERY PROUD OF YOU."
What is the difference between A, B, Q & O?
Many a times in life we get tasks to be done at home, at office, at play. Most of us end up doing what is expected out of us. Do we feel happy? Most probably yes.
We would be often disappointed when the recognition is not meeting our expectation.
Let us compare ourselves with "B". Helping someone else the problem often improves our own skills. There is an old proverb (I do not know the author) "Learn to teach and teach to learn". From a company point of view "B" has demonstrated much better skills than "A" since one more task for the company is completed.
"Q" created knowledge base for the team. More often than not, we do the task assigned to us without checking history. Learning from other's mistake is the best way to improve efficiency. This knowledge creation for the team is of immense help. Re-usability reduces cost there by increases productivity of the team. "Q" demonstrated good "team-player" skills.
Now to the outstanding person, "O" made the task irrelevant; he created a Permanent Asset to the team.
If you notice B, Q and O all have demonstrated "team performance" over an above individual performance; also they have demonstrated a very invaluable characteristic known as " Initiative ".
Initiative pays of every where whether at work or at personal life. If you put initiative you will succeed. Initiative is a continual process and it never ends.
This is because "this year's achievement is next year's task ". You cannot use the same success story every year.
The story provides an instance of performance, where as measurement needs to be spread across at least 6-12 months. Consequently performance should be consistent and evenly spread.

21st February 2009 From India, Mumbai
HI manish
We are a small graphic design firm in Bangalore.
Looking at hiring a Business Development Officer on a salary
and commission module.
Will appreciate if we could get a format for an appointment letter
with job descriptions for above post.
All help much appreciated. Could mail it to :
Siraj
24th March 2009 From India, Kochi
HI manish
We are a small graphic design firm in Bangalore.
Looking at hiring a Business Development Officer on a salary
and commission module.
Will appreciate if we could get a format for an appointment letter
with job descriptions for above post.
All help much appreciated. Could mail it to :
Siraj
24th March 2009 From India, Kochi
Dear Manish,
Hi!!! I am a fairly average user of Cite HR and am here requesting you to kindly email me the aforesaid formats in a zip file on my email ID ... Finding it a little difficult to arrange all of the letters myself and fatefully i came across your post.
I hope that you do the needfull as it would be of great help for me and my organization...
Thanks & Regards,
Reagan Lemos
9920788013

17th April 2009 From India, Mumbai
Dear Manish
As u have written that format of Attendance then u must have letter of Warning to the employee who remian absent for more than 3 days without intimation.
And u can giv Confirmation Letter to the employee after they successfully complete the probation period.
18th April 2009 From India, Mumbai

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