shekhar.hrd Started The Discussion:
Respected All,

Plz Send me format of warning letter, show cause letter, charge sheet and other like it. and also guide me how to use that documents.

my email ID is


Shekhar Srivastava
Dear Shekhar

Pls. find below a sample of general charge sheet.


1845, sector 46
Gurgaon (HR)

It is reported against you that on 28/03/09 at 13.45 pm when you came to serve your duty in B shift, the security guard said to you that you are coming late daily, then you got furious and started abusive language to him.(Mention Abusive language), tu mujhe late aane se rokne wale kaun hote ho, tumahara level hi kya hai.).

Security Manager also requested you not to quarrelling and misbehaving with security guard but in spite of this you continuously murmuring and went in office.

The above act, as alleged to have been committed by you, amount to misconduct which, if proved would warrant serious disciplinary action against you.

Accordingly, you are hereby required to show cause within 10 days, days of the receipt hereof as to why you should not be dismissed or otherwise punished.

Should you fail to submit your explanation as required, it will be presumed that you admit the charges and have no explanation to offer and the matter will be disposed of without any further reference to you.

Since the charges leveled against you are of grave and serious nature, you are hereby suspended pending further proceedings and final order in the matter.

The receipt of this letter should be acknowledged.

For ABC Auto Components

Rahul Yadav
A.M. - HR

Sample of Warning Letter for your info.

Warning Letter in case of absence without information

Date: ____________


Sub. – Warning Letter


It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.

Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.

You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.

You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.

Kindly treat this as very urgent.

For Company Name

Ref: HO/HR/Notice-2008
December 3, 2008

Department: .

It has been reported against you as under :

On 3rd December 2008 we found you absent or on leave without approval; and also you were avoiding the communication on official cell phone for which you were also warned before for same mis-conduct. The act alleged to have been committed by you amount to misconduct.

Accordingly, you are hereby called upon to submit your written explanation and show cause why disciplinary action should not be taken against you.

Your explanation must reach the undersigned within 48 hours. Should you fail to submit your explanation required, the matter will be disposed of without any further reference to you.


Copy to: MD , Chairman, Dept. Head.
Ref: HO/HR/Notice-2008


Your explanation dated … reply to show cause notice / letter of charge dated…….has been found to be unsatisfactory.

The gravity of misconduct committed by you is such that it warrants severe punishment. However, we are taking a lenient view this time and have decided to award you this stern warning.

Should you repeat any such thing in future or commit any other misconduct we will not hesitate to take strict disciplinary action against you.


Copy to: MD , Chairman, Dept. Head.

Ref: HO/HR/Notice-2008

4th December,2008

Designation: _______________

Your leave record shows that you are in the habit of absenting off and on and in spite of the fact that you have been verbally advised and are warned for improving your attendance you have not shown any improvement. You were again absent on 3rd December,2008. Without any authorization or Approval. You are being given another opportunity to correct yourself and in case you do not show any improvement we will have no alternative but to take a serious view of your action. On your above absence you are being strongly warned.


Copy to: MD , Chairman, Dept. Head.
Respected aditi ji,

Thanking you to give format of warning letter.

plz guide me procedure & timing of giving warining letter, show cause letter,charge sheet & job abondment letter" in the case of Indiscipline of employees under employee standing order act. and plz send me format of mentioned letters on my ID or here.

Respected All, Plz Send me format of warning letter, show cause letter, charge sheet and other like it. and also guide me how to use that documents. Regards
Hi Can u let me know the difference between a Warning Letter and a Show Cause Notice? Kindly let me know the difference in legal parlance also. Thank u Regards Ash
HI there, Find the letter for hearing on termination. Regards, Priya
Attached FilesProvided by community member priyaranganathan. Register to join your network of peers.
File Type: doc Termination Letter - Hearing.doc (27.0 KB, 964 views)


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