Yamuna Rani M. Started The Discussion:
HaiThis is yamuna, HR coordinator, working in an reputed fmcg company. Please let me know format for an employee intruction through mail to all the employees who are scattered all over india.Can please guide me in this regardRegardsYamuna
Hi yamuna,
pls forward...

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Dear Yamuna,

I understand ur feelings, but this is still not possible in india. U can invite them by marking induction mail for HR induction.

But in my view, it will not work at all.

people will not take it seriuosly at all. pls call them at ur corproate office.

Don't put urself on the fence.

Dear Yamuna,

You can have simple email format , given below to introduced the new employee to all the your employees located at diffirent locations

Dear All,

We are pleased to inform you that Mr. XYZ has joined COMPANY NAME as DESIGNATION , LOCATION ( IF ANY). He has 10 years of work experience and his last assignment was with PREVIOUS COMPANY NAME. His email id is

We welcome NAME OF EMPLOYEE to our COMPANY NAME family.


On behalf of the Management
HR Department


Hi Yamuna,
In the e-mail introduction of employee, you can also paste the new joinee small photographs at the bottom of ur mail. Apart from his/her experience, you can also share the new joinee accomplishment or achievement in his/her previous job or during college days with all.
Hi Yamuna,

Below mentioned format is what I use in my company...You may amend accordingly.

Introducing (name of employee), (designation)

From: Human Resources

Re: Name of employee


I am pleased to introduce (employee name) who has joined (company name) as (designation).

Mr./Ms. ......was last associated with (prev company) where he/she was working in the position of (last designation)

In the past he/she has also been associated with organizations of repute like (name of companies he/she has worked in)

Please join me in extending a warm welcome to (name of employee) and wishing him/her success in the new opportunities and challenges ahead.

Mr/Ms.......... can be reached at: (email id)/tel extn.

Warm Regards,
Human Resources
Hi Yamuna,

In my company generally we send a welcome mail to new joinee and mark a CC to all regarding his / her introduction and to make a new joinee feel that he is warmly welcomed as well as we conduct informal session of one to one introduction where a new joinee can personally meet the other staff.

This is the format of welcome mail....

************************************************** ************

Hi Everyone,

Please welcome Mr . Ms. ------- to our team. He / She has around ** yrs of experience in ** industry. She was working at ***** before joining us. She will be working as a ***** with us.

Please join me in welcoming and in wishing him / her luck for a long and rewarding career at < Company Name>. I am sure we will all have a good and enriching experience working together.


************************************************** **********
Hi Yamuna,

Firstly, you can give a sheet of paper having the followin detailsto the new joinees(you can add whatever you feel) asking them fill in
  1. People know me by
  2. DOB
  3. Sun Sign
  4. Philosophy et etc etc add on...
load these details to to a slide or flash(your wish) with their photographs

Since your firm is scattered across the nation there must be common/group e-mail id's at your firm.So,send the above slide/flash across the id's reaching inboxes

You can add an apt caption like "Get to know ur Fellows/colleagues/friends etc"

and also wish them good luck.:icon10:
Hi Yamuna,
We in our organization we introduce a new employee in a simple format

Hi All,
Please welcome our new employee.... (Full name) & the co. email id
Reporting to:
Previous employer:
Join Date:

This mail may be send to the all the groups

Hi Yamuna,

This is the format which we follow

Kindly welcome our new entrant on board

Work Experience:
Educational Qualification:
Contact Number:
Permanent Address:

However after going through this thread i am planning to change the format. Thanks for posting this thread.


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