Who should sign Form No 16 (HR Head or Account Head) ? Pls advice as i am in a reay big delima. Also supporting acts will be appriciated. regards Sohail
From India, Mumbai
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12From India, Mumbai
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Raising the question of who will sign Form 16 will not solve the problem. HR is deducting the TDS, and Accounts are depositing the same with the Government Treasury. Morally, both are equally responsible. Only signing Form 16 is a formality. Your management should identify the authority for the signature of Form 16.
Usually, the person who is making the payments is responsible for this. When registering with TDS, the name and address of the person have to be defined. In your case, the same must have been defined.
Regards,
Ramakant.
From India, Pune
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Usually, the person who is making the payments is responsible for this. When registering with TDS, the name and address of the person have to be defined. In your case, the same must have been defined.
Regards,
Ramakant.
From India, Pune
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It's not a matter to be debated. In most companies, the entire payroll is processed by the Finance & Accounts department when both are integrated. Normally and practically, it is convenient that the Payroll section also falls under Finance & Accounts. They are ideally made for each other and inseparable.
Thus, as far as employees' TDS is concerned, the Payroll section processes the payslips and provides the figures for remittance of TDS to the IT department, which is directly under Finance & Accounts. This process is also directly linked to the company's Income Tax return and hence is the primary responsibility of Finance & Accounts. It's healthier that both these operations are integrated and put under the control of one single head.
Since the Accounts section has the responsibility for IT return matters, both Form 16 & 16A authorizations for signing the forms should also be under Accounts. Moreover, the Authorized Signatory is responsible for not committing errors regarding PAN/TAN and ensuring the TDS/TCS are credited to the respective account heads. An HR Signatory cannot be insisted upon to ensure such verifications.
On the other hand, if it were under HR, the reconciliation becomes very difficult due to inadequate coordination and missing links in documentation and knowledge on IT Return matters.
Regards,
Kumar.S.
From India, Bangalore
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Thus, as far as employees' TDS is concerned, the Payroll section processes the payslips and provides the figures for remittance of TDS to the IT department, which is directly under Finance & Accounts. This process is also directly linked to the company's Income Tax return and hence is the primary responsibility of Finance & Accounts. It's healthier that both these operations are integrated and put under the control of one single head.
Since the Accounts section has the responsibility for IT return matters, both Form 16 & 16A authorizations for signing the forms should also be under Accounts. Moreover, the Authorized Signatory is responsible for not committing errors regarding PAN/TAN and ensuring the TDS/TCS are credited to the respective account heads. An HR Signatory cannot be insisted upon to ensure such verifications.
On the other hand, if it were under HR, the reconciliation becomes very difficult due to inadequate coordination and missing links in documentation and knowledge on IT Return matters.
Regards,
Kumar.S.
From India, Bangalore
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Form 16.xls
REFERNCE CHECK FORM TO BE SENT TO the HR DEPARTMENT.doc
All HR use Form.zip