Hi All, My company wants to enroll in the provident fund. I want to know if I need to enroll separately for our head office and branch office or if I should consider the total strength as the total of the head and branch office. Payroll processing and salary payouts are done separately in their respective offices. Kindly enlighten me on what we should do.
Thanks in Advance
From India, Pune
Acknowledge(0)
Amend(0)
Thanks in Advance
From India, Pune
Acknowledge(0)Amend(0)
No need to enrol with differenct PF offices. You can simply enrol with the PF commissioner in whose jurisdiction your head office comes for all the employees in HO and branch office.
From India, Mumbai
Acknowledge(3)
Amend(0)
3From India, Mumbai
Acknowledge(3)Amend(0)
First of all, I would like to inform you that if you are going to incorporate your company in a HO-Branch structure, then as per the Act, only your HO will be registered with the concerned EPFO Branch Office along with the "List of Branch Offices" and employees.
After that, if you register with ESIC, you will need to obtain the Main Coverage Code for your HO. Subsequently, using that Main Coverage Code, you will need to acquire the ESI sub-code for all the branches where you have coverable employees.
I hope this information proves helpful to you.
Regards
From India, Delhi
Acknowledge(0)Amend(0)
After that, if you register with ESIC, you will need to obtain the Main Coverage Code for your HO. Subsequently, using that Main Coverage Code, you will need to acquire the ESI sub-code for all the branches where you have coverable employees.
I hope this information proves helpful to you.
Regards
From India, Delhi
Acknowledge(0)Amend(0)
Dear Friends EPF compliance can be done at head office or any branch office its depend on company policy. whereas ESI compliance must be state wise. Kashyap
From India, Delhi
Acknowledge(0)Amend(0)
From India, Delhi
Acknowledge(0)Amend(0)
Before you decide, answer these questions:
1. Whether separate or combined, for the purpose of PF applicability and registration, should a combined strength of the number of employees be taken? For example, in the Head Office, it's 5, and in the Branch, it's 15.
2. Are your employees in the Head Office and Branch Office interchangeable, or is there no possibility? This is desirable as your payrolls are run separately, and for the purpose of remittance, you may encounter some practical difficulties.
3. How are your labor licenses and registration of establishments obtained? Are they separate or combined?
4. Also, consider the impact of ESIC.
5. Are the Head Office and Branch Office located in different places and separated in two different states?
6. If your strength is greater than 100, you can have an exemption and establish your own PF Trust with due permission from EPFO.
Now, considering your separate payroll arrangements, it is convenient to have separate registration and remittances, returns, etc. This will enable you to process your PF remittances, ledgers, transfers, advances/withdrawals, settlements, etc., very conveniently as they are within your control and all details are available internally. On the other hand, if you combine with the Head Office, you will have to communicate with them.
However, both arrangements are acceptable and permissible; the decision is yours.
Regards, Kumar S.
From India, Bangalore
Acknowledge(0)Amend(0)
1. Whether separate or combined, for the purpose of PF applicability and registration, should a combined strength of the number of employees be taken? For example, in the Head Office, it's 5, and in the Branch, it's 15.
2. Are your employees in the Head Office and Branch Office interchangeable, or is there no possibility? This is desirable as your payrolls are run separately, and for the purpose of remittance, you may encounter some practical difficulties.
3. How are your labor licenses and registration of establishments obtained? Are they separate or combined?
4. Also, consider the impact of ESIC.
5. Are the Head Office and Branch Office located in different places and separated in two different states?
6. If your strength is greater than 100, you can have an exemption and establish your own PF Trust with due permission from EPFO.
Now, considering your separate payroll arrangements, it is convenient to have separate registration and remittances, returns, etc. This will enable you to process your PF remittances, ledgers, transfers, advances/withdrawals, settlements, etc., very conveniently as they are within your control and all details are available internally. On the other hand, if you combine with the Head Office, you will have to communicate with them.
However, both arrangements are acceptable and permissible; the decision is yours.
Regards, Kumar S.
From India, Bangalore
Acknowledge(0)Amend(0)CiteHR is an AI-augmented HR knowledge and collaboration platform, enabling HR professionals to solve real-world challenges, validate decisions, and stay ahead through collective intelligence and machine-enhanced guidance. Join Our Platform.
PF Transfer Request Letter - FOR RPF Office.doc
Work-office-sig ns-05_945.jpg