I have been working in a private limited company for the past two months. Until now, I haven't received my appointment letter (original hard copy) from them. I did receive the soft copy before joining the company, but there were many errors (e.g., name not written, joining date not written, etc.) in the letter, which I noticed and needed to be rectified. I keep asking them, but they (HR & MD) just keep postponing it. Please guide me; I am really worried.
From India, Pune
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From India, Pune
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Hi Puneet, Pl. explain what they say when u ask for letter? Ask hr for reasonable timeline within which they should give u letter.
From India, Surat
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4From India, Surat
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When I ask the receptionist (who is the HR), she gives vague excuses like "I'll give it to you tomorrow," but that tomorrow never comes for her. I asked her again yesterday, and she said it had already been given to the Sir (MD). When I asked the MD, he said he would ask the receptionist. Today, I asked the receptionist again, and she claimed she had already given it to the Sir. This has been the situation for the past two weeks, and it's frustrating for me.
From India, Pune
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From India, Pune
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Dear Punter, Complain to your md that since more than 2 months of joining u r not given letter by hr. ALso tell him that the letter in soft copy was full of errors like doj....etc. nitu
From India, Surat
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From India, Surat
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I did tell him a long time back. Even after that, I still didn't receive anything from the MD. I asked him yesterday to give me the letter, but he didn't. He said he would ask the receptionist. I asked the receptionist, and she said I don't have it; it is with Sir. You'll have to collect it from him. I can't do anything. That's what she says.
From India, Pune
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From India, Pune
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Responsibility of the Receptionist in Obtaining Signed Letters
Tell the receptionist that as HR, it's her responsibility, not yours, to get your letter signed by the MD and then hand it over to you. She may say, "I have given it to the MD, but he has not signed and returned it." In response, instruct her to follow up with the MD at least thrice a day until the letter is signed.
In essence, whether through gentle persuasion or assertiveness, make her understand that it is her duty to provide you with the signed letter, and any necessary follow-up should be carried out by her.
It is possible that you may engage in a heated argument with her, but proceed with it.
Regards,
Nitu
From India, Surat
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Tell the receptionist that as HR, it's her responsibility, not yours, to get your letter signed by the MD and then hand it over to you. She may say, "I have given it to the MD, but he has not signed and returned it." In response, instruct her to follow up with the MD at least thrice a day until the letter is signed.
In essence, whether through gentle persuasion or assertiveness, make her understand that it is her duty to provide you with the signed letter, and any necessary follow-up should be carried out by her.
It is possible that you may engage in a heated argument with her, but proceed with it.
Regards,
Nitu
From India, Surat
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You may or may not receive the appointment order. Leave it. While you are on the job, look for a good change. These types of company MDs and HR won't help you with anything. It's better to try to get a job in some MNCs.
All the Best!
Regards,
Venkat
From India, Salai
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All the Best!
Regards,
Venkat
From India, Salai
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@Nitu: I'll try again tomorrow; hopefully, I don't get into an argument with her. Even for small matters, she argues and starts screaming at the top of her voice. Anyways, thank you so much for your advice. I appreciate it
@Venkat: I hope I get it; otherwise, it's a waste of two months for me. I am not going to leave them that easily.
Regards.
From India, Pune
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@Venkat: I hope I get it; otherwise, it's a waste of two months for me. I am not going to leave them that easily.
Regards.
From India, Pune
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How strong is your company in terms of employee strength? Are there any seniors, mentors, or experienced people in the firm who could help advise you in this regard? This would be the best option. If you insist on getting an Appointment Letter (which is your right), do it as smoothly as possible.
Break the ice with a white lie; pretend there is some function in your home and you distribute sweets to your MD/HR and some more colleagues. By now, you would have witnesses that you were working here. Maybe this would trigger your boss to recollect and say, "Ah... he is in my company," and may give you your Appointment Letter.
Simultaneously, keep collecting/amassing evidence for your employment in the company, considering if the company claims otherwise, you are safe. If all options fail, find another job and only then exit smoothly (try not to roughen up).
From India, Mumbai
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Break the ice with a white lie; pretend there is some function in your home and you distribute sweets to your MD/HR and some more colleagues. By now, you would have witnesses that you were working here. Maybe this would trigger your boss to recollect and say, "Ah... he is in my company," and may give you your Appointment Letter.
Simultaneously, keep collecting/amassing evidence for your employment in the company, considering if the company claims otherwise, you are safe. If all options fail, find another job and only then exit smoothly (try not to roughen up).
From India, Mumbai
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Issues with Appointment Letter in a Small Company
It's a very small company, not an MNC, with around 10-12 employees (only office staff); the rest are all workers who work at the site. There's no one in this office whom I feel I can go to and share my problems. There's too much politics here, and I'm not liking it one bit.
Yesterday, when the receptionist (who is the HR) handed the appointment letter to me, she made the same mistake. In any formal letter, the name of the person to whom you're addressing it should be written. She did write my name and address on the top left-hand corner of the letter, but below the address, she only wrote "Dear," without including my name after "Dear." When I told her about this, she said, "I wrote it once, no need to write again." I mean, come on, I told her twice, and she is not ready to accept her fault. Later, she's telling me, "You can't do the work properly," and on top of that, she says, "You come and do it then." I really felt bad; I didn't do anything wrong, and she shouts at the top of her lungs.
Immediately, I went to the MD's cabin and told him about this. You won't believe what he said, "Why are you crying for small matters?" Small matter... damn, it's an appointment letter; it's the proof to show that I worked in your company. He then said, "Okay, you tell her to do the corrections." So I went back to the receptionist and told her the same.
It's been going like this for a long time. Having joined this company, I am regretting it.
Regards.
From India, Pune
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It's a very small company, not an MNC, with around 10-12 employees (only office staff); the rest are all workers who work at the site. There's no one in this office whom I feel I can go to and share my problems. There's too much politics here, and I'm not liking it one bit.
Yesterday, when the receptionist (who is the HR) handed the appointment letter to me, she made the same mistake. In any formal letter, the name of the person to whom you're addressing it should be written. She did write my name and address on the top left-hand corner of the letter, but below the address, she only wrote "Dear," without including my name after "Dear." When I told her about this, she said, "I wrote it once, no need to write again." I mean, come on, I told her twice, and she is not ready to accept her fault. Later, she's telling me, "You can't do the work properly," and on top of that, she says, "You come and do it then." I really felt bad; I didn't do anything wrong, and she shouts at the top of her lungs.
Immediately, I went to the MD's cabin and told him about this. You won't believe what he said, "Why are you crying for small matters?" Small matter... damn, it's an appointment letter; it's the proof to show that I worked in your company. He then said, "Okay, you tell her to do the corrections." So I went back to the receptionist and told her the same.
It's been going like this for a long time. Having joined this company, I am regretting it.
Regards.
From India, Pune
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If they are both playing a blame game, then it is really of no use. Try to look for another company in the meantime. Give a notice period and, in the meantime, get your appointment letter. If they are unprofessional, then let them be. While serving your notice period, try to mend things right so that no other employee gets treated the way you were.
From India, Bhubaneswar
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From India, Bhubaneswar
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Simply send them an email highlighting the errors in the offer letter and enclose the offer letter as well. Next, enumerate all the steps you took in trying to follow up with both the MD and HR. If possible, mention dates and timings if you remember or have noted them.
Questions to Consider
Are they paying your salary on time? Are you receiving all the stipulated benefits too? How is your job content? Is it challenging and progressive?
From India, Delhi
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Questions to Consider
Are they paying your salary on time? Are you receiving all the stipulated benefits too? How is your job content? Is it challenging and progressive?
From India, Delhi
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HR Management in Small Organizations
The way you mentioned your organization's HR being handled by a receptionist suggests it is a very small organization. Many small establishments do not provide appointment letters; they don't even offer letters. When the receptionist handles HR tasks, it indicates that she is more of a typist than a true HR professional. Your MD, as the real HR, may not be able to handle everything on her own.
Just verify if they have issued letters to other employees. If no one else has received a letter, then they may not provide you with one as well.
Regards,
T. Sivasankaran
From India, Chennai
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The way you mentioned your organization's HR being handled by a receptionist suggests it is a very small organization. Many small establishments do not provide appointment letters; they don't even offer letters. When the receptionist handles HR tasks, it indicates that she is more of a typist than a true HR professional. Your MD, as the real HR, may not be able to handle everything on her own.
Just verify if they have issued letters to other employees. If no one else has received a letter, then they may not provide you with one as well.
Regards,
T. Sivasankaran
From India, Chennai
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I have informed both the MD and the receptionist about it, but they are taking their own sweet time. I reminded the receptionist again today, and she said she'll give it by this evening—a 5-minute job that she's taking so long to complete.
I agree with your point. However, if the receptionist has been given the tag of an HR, she should perform her duties accordingly—whether as HR or receptionist.
From India, Pune
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I agree with your point. However, if the receptionist has been given the tag of an HR, she should perform her duties accordingly—whether as HR or receptionist.
From India, Pune
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I really don’t know what to say...I got my letter just now...and believe it or not...she’s done another mistake...Now again if I go and tell her..she’ll scream...
From India, Pune
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From India, Pune
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Y dont u talk to other employees in the company, How did they get their appointment letter,their might be a way.
From India, Mumbai
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From India, Mumbai
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Why don't you talk to the other employees of your company? How did they get their appointment letters? There might be a way. If the receptionist keeps telling you that the letter is with the MD, just ask her politely to walk with you to the MD's cabin. There, face to face, discuss everything, and it will be clear.
From India, Mumbai
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From India, Mumbai
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Provident Fund Transfer Duration
I would like to know how much time it takes (in months) to transfer the PF (Provident Fund) account from one company (ex-company) to another (current company). The HR here says it takes quite a long time, maybe 4-6 months or even a year. Is it true?
Probation Period and Confirmation
Also, after the appointment letter episode, which took them 2 months to give me the letter, should I ask them for a probation letter? My probation period of 3 months is already completed, and so far, no confirmation has come from them regarding whether they require my services in this company. Please guide.
From India, Pune
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I would like to know how much time it takes (in months) to transfer the PF (Provident Fund) account from one company (ex-company) to another (current company). The HR here says it takes quite a long time, maybe 4-6 months or even a year. Is it true?
Probation Period and Confirmation
Also, after the appointment letter episode, which took them 2 months to give me the letter, should I ask them for a probation letter? My probation period of 3 months is already completed, and so far, no confirmation has come from them regarding whether they require my services in this company. Please guide.
From India, Pune
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Appointment Letter to an Employee for fixed period.doc
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