Dear All, Kindly suggest how to motivate the employee for the clean of their respective working area. Plz suggest some guidelines or instruction for the same.... Thanks in advance. Regards Rashmi
From India, Lucknow
Acknowledge(0)
Amend(0)
5From India, Lucknow
Acknowledge(0)Amend(0)
I can understand your desperation in attempting to find ways and means to get employees to keep their workstations tidy. I presume gentle suggestions, pointed reminders, and subtle threats have not worked, and alas, the net result is a disorganized and shabby work environment.
Frankly, employees have to be motivated from within in matters of tidiness and self-discipline. However, a simple beginning can be made by emphasizing the maxim 'A place for everything and everything in its place.' This would follow the dictum that what is frequently used is kept on the desk or close to the desk so that it is within reach. Those items required less frequently should be kept further away, and the rarely used stuff out of sight but in an accessible place. Perhaps you can occasionally visit people and compliment them on a clean desk to motivate them. Conversely, when you walk up to untidy desks, you can attempt to put the desks in order after seeking their permission so that the message becomes more emphatic that a tidy desk is good corporate culture.
Implementing the 5'S System
If you want to implement a more professional system, then you would have to go for the 5'S system, which is part of Kaizen. Broadly, that would require implementation as follows:
- Sort: the first step in making things cleaned up and organized
- Set In Order: organize, identify, and arrange everything in a work area
- Shine: regular cleaning and maintenance
- Standardize: make it easy to maintain - simplify and standardize
- Sustain: maintaining what has been accomplished
I hope these tips can help you get your employees motivated to be organized, tidy, and more productive.
Best Wishes
From India, Mumbai
Acknowledge(2)
Amend(0)
Frankly, employees have to be motivated from within in matters of tidiness and self-discipline. However, a simple beginning can be made by emphasizing the maxim 'A place for everything and everything in its place.' This would follow the dictum that what is frequently used is kept on the desk or close to the desk so that it is within reach. Those items required less frequently should be kept further away, and the rarely used stuff out of sight but in an accessible place. Perhaps you can occasionally visit people and compliment them on a clean desk to motivate them. Conversely, when you walk up to untidy desks, you can attempt to put the desks in order after seeking their permission so that the message becomes more emphatic that a tidy desk is good corporate culture.
Implementing the 5'S System
If you want to implement a more professional system, then you would have to go for the 5'S system, which is part of Kaizen. Broadly, that would require implementation as follows:
- Sort: the first step in making things cleaned up and organized
- Set In Order: organize, identify, and arrange everything in a work area
- Shine: regular cleaning and maintenance
- Standardize: make it easy to maintain - simplify and standardize
- Sustain: maintaining what has been accomplished
I hope these tips can help you get your employees motivated to be organized, tidy, and more productive.
Best Wishes
From India, Mumbai
Acknowledge(2)Amend(0)
Nice advice you have given, Mr. Jacob. As you mentioned, if a person goes and asks an employee, "May I help you to keep your workstation neat and clean?" and starts arranging the papers and materials, it will certainly make the situation embarrassing for the employee concerned, and he will likely start maintaining the same in the future.
Additional Suggestion
One more thing I would like to mention is that we can offer a prize for the maintenance of a clean workstation by the employees, either for the month or for the week. You can try these suggestions and observe the progress and development in cleanliness in the workstation.
From India, Kumbakonam
Acknowledge(0)Amend(0)
Additional Suggestion
One more thing I would like to mention is that we can offer a prize for the maintenance of a clean workstation by the employees, either for the month or for the week. You can try these suggestions and observe the progress and development in cleanliness in the workstation.
From India, Kumbakonam
Acknowledge(0)Amend(0)CiteHR is an AI-augmented HR knowledge and collaboration platform, enabling HR professionals to solve real-world challenges, validate decisions, and stay ahead through collective intelligence and machine-enhanced guidance. Join Our Platform.
Employee Motivation.ppt