dear all Kindly provide me the difference between Inter Office Memo and internal letter, and format of Inter office memo
From India, Patna
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From India, Patna
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Hello dear,
There's no specific format for an IOM, but these details need to be mentioned in an IOM:
Date:
From:
To:
Subject:
Reference:
Signature
Copy to (if required)
There's a difference between an IOM and an internal letter. An IOM is also known as a Field Memo sometimes. IOMs are very informal and are used in informal communications, while internal letters are formal communications and can be referenced in the future. Internal letters can be used outside the organization as a reference by the addressee. Formal proceedings may be based on internal letters. Internal letters are written on letterheads and bear the signature of the appropriate authority. An internal letter must have a Memo number/reference number. An IOM may or may not have a memo/ref number.
Hope this explanation suffices.
Regards,
Shafiq
From India, Calcutta
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4There's no specific format for an IOM, but these details need to be mentioned in an IOM:
Date:
From:
To:
Subject:
Reference:
Signature
Copy to (if required)
There's a difference between an IOM and an internal letter. An IOM is also known as a Field Memo sometimes. IOMs are very informal and are used in informal communications, while internal letters are formal communications and can be referenced in the future. Internal letters can be used outside the organization as a reference by the addressee. Formal proceedings may be based on internal letters. Internal letters are written on letterheads and bear the signature of the appropriate authority. An internal letter must have a Memo number/reference number. An IOM may or may not have a memo/ref number.
Hope this explanation suffices.
Regards,
Shafiq
From India, Calcutta
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Dear Harris and Rajshree,
How to implement the Inter Memo and Circular, hope the following could be helpful.
Internal Communication
I. Purpose
It is very important for the Company to let all employees understand the Company's policy and act accordingly. Between the Company and the employees, mutual understanding is the key to ensure the policy being carried out properly without distortion. In other respects, the expectations of the employees could be passed up to the top management and Company authority through the proper channel. HR plays a very important role in improving the internal communication system to work smoothly.
II. Methods of communication
Meeting
* Staff Meeting/Management Meeting
* Departmental Morning Meeting
* Union Meeting
* EWC Meeting
* Employees Meeting
Media
* Company Newsletter/Written Memo/Notice
* Inter-Plant Paging System
* Video Tapes
* Bulletin Board
* Internal e-mail circulation
Activities
* Club/Hobby Group Activities
* Speech Contest/Debate
* Movement/Slogan
III. Clear expression requires clear thinking
Due to the different backgrounds of the receiver and transceiver, the memo writer should make all sentences short or avoid all details and treat subjects only in outline, but every word should count. A sentence should contain no unnecessary words, a paragraph without unnecessary sentences.
IV. Procedure of set-up policy
Initiating policy thinking.
Fact-finding and situational analysis.
Making recommendations to the top management.
Preparing a written policy statement.
Discussing a proposed policy statement.
Issuing a written statement of policy.
Interpreting and living with a policy decision.
Interim appraisal.
Officially reviewing and evaluating an existing policy.
Revising a policy statement.
The above is just for your reference. Thanks to all Cite Team Members.
Warm regards,
John
From China, Shanghai
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How to implement the Inter Memo and Circular, hope the following could be helpful.
Internal Communication
I. Purpose
It is very important for the Company to let all employees understand the Company's policy and act accordingly. Between the Company and the employees, mutual understanding is the key to ensure the policy being carried out properly without distortion. In other respects, the expectations of the employees could be passed up to the top management and Company authority through the proper channel. HR plays a very important role in improving the internal communication system to work smoothly.
II. Methods of communication
Meeting
* Staff Meeting/Management Meeting
* Departmental Morning Meeting
* Union Meeting
* EWC Meeting
* Employees Meeting
Media
* Company Newsletter/Written Memo/Notice
* Inter-Plant Paging System
* Video Tapes
* Bulletin Board
* Internal e-mail circulation
Activities
* Club/Hobby Group Activities
* Speech Contest/Debate
* Movement/Slogan
III. Clear expression requires clear thinking
Due to the different backgrounds of the receiver and transceiver, the memo writer should make all sentences short or avoid all details and treat subjects only in outline, but every word should count. A sentence should contain no unnecessary words, a paragraph without unnecessary sentences.
IV. Procedure of set-up policy
Initiating policy thinking.
Fact-finding and situational analysis.
Making recommendations to the top management.
Preparing a written policy statement.
Discussing a proposed policy statement.
Issuing a written statement of policy.
Interpreting and living with a policy decision.
Interim appraisal.
Officially reviewing and evaluating an existing policy.
Revising a policy statement.
The above is just for your reference. Thanks to all Cite Team Members.
Warm regards,
John
From China, Shanghai
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Subject: Request for Guidance on Writing a Warning Letter
Hello,
I would like some advice on how to draft a warning letter. The key points to address are as follows:
1) Lack of attention to detail / attentiveness.
2) Failure to review important tasks.
3) Being unhelpful in a courteous manner.
4) Delays in submitting the monthly report.
5) Repeated mistakes, including errors in stock data up to three times.
6) Not highlighting the extent of errors made.
7) Failing to address problems promptly when they arise.
Thank you for your assistance.
Regards,
Anne
From Malaysia, Kota Bharu
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Hello,
I would like some advice on how to draft a warning letter. The key points to address are as follows:
1) Lack of attention to detail / attentiveness.
2) Failure to review important tasks.
3) Being unhelpful in a courteous manner.
4) Delays in submitting the monthly report.
5) Repeated mistakes, including errors in stock data up to three times.
6) Not highlighting the extent of errors made.
7) Failing to address problems promptly when they arise.
Thank you for your assistance.
Regards,
Anne
From Malaysia, Kota Bharu
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Inter office memo.doc
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