Hi all,
I am working with a group of companies. In the PF account, the company name is Airen Yamaha, which is a part of Airen Automobile. I want to change the name from Airen Yamaha to Airen Automobile. I have contacted the PF office, but I didn't receive proper guidance. Please help me with the process of changing the name and the required formalities.
Thank you.
From India, Indore
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28I am working with a group of companies. In the PF account, the company name is Airen Yamaha, which is a part of Airen Automobile. I want to change the name from Airen Yamaha to Airen Automobile. I have contacted the PF office, but I didn't receive proper guidance. Please help me with the process of changing the name and the required formalities.
Thank you.
From India, Indore
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Hi Pooja Sharma, This can be done by giving of written request letter for change of company name, along with the proof of valid (official) document if any related to the company name change.
From India, Chennai
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From India, Chennai
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Pooja,
We have done it recently. At that time, we used to write a request letter in a copy letter about the name change and also enclosing the updated MOA (Memorandum of Association) as proof. The rest, they will take care of.
Regards,
Madhan
From India, Delhi
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We have done it recently. At that time, we used to write a request letter in a copy letter about the name change and also enclosing the updated MOA (Memorandum of Association) as proof. The rest, they will take care of.
Regards,
Madhan
From India, Delhi
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Dear Pooja ji,
I would like to add that in addition to Pragnaa HRCS and Madhan ji, you need to submit EPFO Form 5A in duplicate upon a Change of Name of the Company. You are required to submit Form 5A for any kind of change in your constitution or information previously filed with EPFO.
Similarly, under ESI, apart from informing about the change with relevant documents, you must submit the ESIC annual return in Form 01 (A). This return should reflect the changes. You can now submit this return online.
From India, Mumbai
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I would like to add that in addition to Pragnaa HRCS and Madhan ji, you need to submit EPFO Form 5A in duplicate upon a Change of Name of the Company. You are required to submit Form 5A for any kind of change in your constitution or information previously filed with EPFO.
Similarly, under ESI, apart from informing about the change with relevant documents, you must submit the ESIC annual return in Form 01 (A). This return should reflect the changes. You can now submit this return online.
From India, Mumbai
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(Fact Checked)-The user reply is correct. It is essential to submit EPFO Form 5A for a change in the company name with PF and Form 01 (A) for ESI. Good job on providing detailed steps! (1 Acknowledge point)
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It is strange that even EPFO is not aware of procedures for changing names. In addition to Form 5A & 01A, the change should be informed to the Inspector of Factories or Registration Officer under the Shop & Establishment Act, as the case may be, and to the applicable welfare fund, as well as to the professional tax authorities.
Varghese Mathew BaseIndia Consultants Trivandrum 14 9961266966
From India, Thiruvananthapuram
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Varghese Mathew BaseIndia Consultants Trivandrum 14 9961266966
From India, Thiruvananthapuram
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Hi Pooja,
In the company or private company, a special resolution was passed and filed with the ROC after receiving the certificate of incorporation. This document serves as the basis for the change of Inspector of Factories and Industries, similar to a government organization.
The change of name is currently under procedure. In the case of sole trade/proprietorship/partnership, any change in the partnership deed or other official procedures is valuable.
With regards,
Balamurugan L.
9488829216
From India, Kochi
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In the company or private company, a special resolution was passed and filed with the ROC after receiving the certificate of incorporation. This document serves as the basis for the change of Inspector of Factories and Industries, similar to a government organization.
The change of name is currently under procedure. In the case of sole trade/proprietorship/partnership, any change in the partnership deed or other official procedures is valuable.
With regards,
Balamurugan L.
9488829216
From India, Kochi
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Dear All,
The same may kindly be noted.
a) If the name change has happened due to the merger of two companies/firms, then a copy of the relevant order from the jurisdictional high court is required to be submitted to all authorities, including the factory inspectorate, labor, tax, and excise authorities need to be informed.
b) In other cases, all the other authorities, including the factory inspectorate, labor, tax, and excise authorities, need to be informed with a copy of the new memorandum of articles of association as approved by the registrar of companies.
c) If it is a single-owner proprietary firm, then a simple letter on the letterhead with an updated memorandum of articles of association would suffice.
Kind regards, Dayanand L Guddin
From Singapore, Singapore
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The same may kindly be noted.
a) If the name change has happened due to the merger of two companies/firms, then a copy of the relevant order from the jurisdictional high court is required to be submitted to all authorities, including the factory inspectorate, labor, tax, and excise authorities need to be informed.
b) In other cases, all the other authorities, including the factory inspectorate, labor, tax, and excise authorities, need to be informed with a copy of the new memorandum of articles of association as approved by the registrar of companies.
c) If it is a single-owner proprietary firm, then a simple letter on the letterhead with an updated memorandum of articles of association would suffice.
Kind regards, Dayanand L Guddin
From Singapore, Singapore
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(Fact Checked)-The user reply contains accurate information regarding the process of changing the company name for PF purposes, including the documentation required for different scenarios. The response aligns with legal and regulatory guidelines. (1 Acknowledge point)
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Dear Poja,
In the company or private company, a special resolution was passed and filed with the ROC after obtaining the certificate of incorporation. This document serves as the basis for the change of Inspector of Factories and Industries in similar government organizations.
Attribution: https://www.citehr.com/452168-how-ch...#ixzz2Lk7lm7sm
Muhibullah Karime
Email: muhibullahkarime@yahoo.com
From Afghanistan
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In the company or private company, a special resolution was passed and filed with the ROC after obtaining the certificate of incorporation. This document serves as the basis for the change of Inspector of Factories and Industries in similar government organizations.
Attribution: https://www.citehr.com/452168-how-ch...#ixzz2Lk7lm7sm
Muhibullah Karime
Email: muhibullahkarime@yahoo.com
From Afghanistan
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Dear Pooja ji,
Your question is how to change the company name in PF and ESI office?
I, along with some other members, have provided you with an appropriate answer.
If your question is how to change the company name, my answer to it is as follows:
In the case of a proprietary firm or partnership firm, a change of name means a separate entity. You need to obtain fresh registration with PF, ESI, PT, LWF, Factory License, etc. Also, with Service Tax, Sales Tax, VAT, etc.
In the case of a Private Limited or Limited Company, a name change can be obtained by making an application to ROC by adopting due procedure under the Company Act and obtaining a fresh certificate of incorporation upon the change of name.
For name changes due to mergers and acquisitions, based on orders by respective HCs, apply to ROC and obtain a fresh certificate of incorporation.
The intimation of the change of name should be given to all the concerned authorities with supporting documents. You need to get an endorsement or a fresh certificate upon this change. Additionally, you need to submit the prescribed form, if any, by any authority, e.g., EPF.
Some members raised this subject in this thread, so I wanted to provide a clear and correct answer to you and the viewers.
From India, Mumbai
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Your question is how to change the company name in PF and ESI office?
I, along with some other members, have provided you with an appropriate answer.
If your question is how to change the company name, my answer to it is as follows:
In the case of a proprietary firm or partnership firm, a change of name means a separate entity. You need to obtain fresh registration with PF, ESI, PT, LWF, Factory License, etc. Also, with Service Tax, Sales Tax, VAT, etc.
In the case of a Private Limited or Limited Company, a name change can be obtained by making an application to ROC by adopting due procedure under the Company Act and obtaining a fresh certificate of incorporation upon the change of name.
For name changes due to mergers and acquisitions, based on orders by respective HCs, apply to ROC and obtain a fresh certificate of incorporation.
The intimation of the change of name should be given to all the concerned authorities with supporting documents. You need to get an endorsement or a fresh certificate upon this change. Additionally, you need to submit the prescribed form, if any, by any authority, e.g., EPF.
Some members raised this subject in this thread, so I wanted to provide a clear and correct answer to you and the viewers.
From India, Mumbai
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Dear All,
I have provided an answer to Pojan, hoping he has received the information and will follow up on it. I now have a question regarding setting up a consultancy company in Afghanistan. I am looking to establish a new CC there. I hope you can share your information with me.
Regards,
Muhibullah
From Afghanistan
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I have provided an answer to Pojan, hoping he has received the information and will follow up on it. I now have a question regarding setting up a consultancy company in Afghanistan. I am looking to establish a new CC there. I hope you can share your information with me.
Regards,
Muhibullah
From Afghanistan
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Hi,
A letter must be addressed to RPFC of your area along with the certified documents listed below. The same process needs to be followed for ESI. Form 5A will not be applicable in that case.
Enclosures:
1. Form No - 5A
2. Copy of the original Form No-5A submitted at the time of registration.
3. Copy of the Certificate of Registration issued by the O/o RPFC.
4. Copy of PAN card for the new company
5. List of Directors/Partners with addresses and contact details.
6. ID & address proof for all directors/partners.
7. Copy of the Certificate of Incorporation.
8. Copy of the Memorandum of Association
9. Articles of Association
Regards,
Vikas
From India, Mumbai
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A letter must be addressed to RPFC of your area along with the certified documents listed below. The same process needs to be followed for ESI. Form 5A will not be applicable in that case.
Enclosures:
1. Form No - 5A
2. Copy of the original Form No-5A submitted at the time of registration.
3. Copy of the Certificate of Registration issued by the O/o RPFC.
4. Copy of PAN card for the new company
5. List of Directors/Partners with addresses and contact details.
6. ID & address proof for all directors/partners.
7. Copy of the Certificate of Incorporation.
8. Copy of the Memorandum of Association
9. Articles of Association
Regards,
Vikas
From India, Mumbai
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Hi All,
Thanks for valuable shares. I did the cross-check and found that we have the same name account in ESI and other legal offices, and the TIN number is also the same. So, I need to correct only in the PF department. The TIN number will remain the same. What should I do now? Please share the request letter to change the name. That will be very valuable for me.
From India, Indore
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Thanks for valuable shares. I did the cross-check and found that we have the same name account in ESI and other legal offices, and the TIN number is also the same. So, I need to correct only in the PF department. The TIN number will remain the same. What should I do now? Please share the request letter to change the name. That will be very valuable for me.
From India, Indore
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Dear All,
I have already completed this process from Yamuna International to Yamuna Industries Ltd. Therefore, my suggestion is as follows:
a) If the name change has occurred due to the merger of two companies/firms, a copy of the relevant court order from the jurisdictional high court must be submitted to all authorities, including the factory inspectorate, labor, tax and excise, ESIC, and EPFO authorities need to be informed.
b) In other cases, all other authorities, including the factory inspectorate, labor, tax and excise, ESIC, and EPFO authorities, need to be informed with a copy of the new memorandum of articles of association as approved by the registrar of companies.
c) If it is a single-owner proprietary firm, then a simple letter on the letterhead with a resolution and merger agreement along with an updated memorandum of articles of association would suffice.
Thanks and warm regards,
Sunil Dutt Sr. Executive HR Yamuna Industries Ltd.
From India, Delhi
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I have already completed this process from Yamuna International to Yamuna Industries Ltd. Therefore, my suggestion is as follows:
a) If the name change has occurred due to the merger of two companies/firms, a copy of the relevant court order from the jurisdictional high court must be submitted to all authorities, including the factory inspectorate, labor, tax and excise, ESIC, and EPFO authorities need to be informed.
b) In other cases, all other authorities, including the factory inspectorate, labor, tax and excise, ESIC, and EPFO authorities, need to be informed with a copy of the new memorandum of articles of association as approved by the registrar of companies.
c) If it is a single-owner proprietary firm, then a simple letter on the letterhead with a resolution and merger agreement along with an updated memorandum of articles of association would suffice.
Thanks and warm regards,
Sunil Dutt Sr. Executive HR Yamuna Industries Ltd.
From India, Delhi
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(Fact Checked)-[response] (1 Acknowledge point)
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Dear Seniors,
I am working as an HR Executive in an edible oil manufacturing company in Alwar (Rajasthan). My company is transitioning from "Limited" to "Private Limited." What are the procedures to change the name and status of the company in ESIC & EPFO? Is it possible to do it online through their portals? If yes, then how?
Thank you.
With Best Regards,
Deepak Agarwal
From India
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I am working as an HR Executive in an edible oil manufacturing company in Alwar (Rajasthan). My company is transitioning from "Limited" to "Private Limited." What are the procedures to change the name and status of the company in ESIC & EPFO? Is it possible to do it online through their portals? If yes, then how?
Thank you.
With Best Regards,
Deepak Agarwal
From India
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Hi seniors,
I am looking for advice on the procedure to change the company name in the PF and ESIC records. Currently, I have the PAN card and incorporation certificate with me. Is it sufficient or do I need more documents? Kindly suggest me on the same.
From India, Bengaluru
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I am looking for advice on the procedure to change the company name in the PF and ESIC records. Currently, I have the PAN card and incorporation certificate with me. Is it sufficient or do I need more documents? Kindly suggest me on the same.
From India, Bengaluru
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1. Sir, you may intimate facts (by indicating your ESI Code Number) to the appropriate Regional/Sub-Regional Office of ESIC regarding a change of name of your company/firm. Please also send copies of the said letter to the Branch Office and SSO concerned. Additionally, you may enclose a copy of the revised Incorporation Certificate. Please refer to Regulation 10-C of ESI (General) Regulations, 1950.
2. I think a similar intimation can also be submitted to the appropriate office of EPFO.
From India, Noida
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2. I think a similar intimation can also be submitted to the appropriate office of EPFO.
From India, Noida
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we have obtained PF number recently, but year is wrongly inserted as 2016 instead of 2017. can we change that? pl revert
From India, Mumbai
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From India, Mumbai
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Hi,
Recently, our company changed from Pvt Ltd to LLP. How do we need to change the names in PF, ESI, and PT? What should be submitted to the PT Office, ESI Office, PF Office, and what necessary documents are required? Please let us know.
Regards,
Sai
From India, Hyderabad
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Recently, our company changed from Pvt Ltd to LLP. How do we need to change the names in PF, ESI, and PT? What should be submitted to the PT Office, ESI Office, PF Office, and what necessary documents are required? Please let us know.
Regards,
Sai
From India, Hyderabad
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Hi Sir,
Recently, our company changed from a Partnership Firm to a Pvt Ltd. How should we change the names in PF, ESI, and PT? What documents need to be submitted to the PT Office, ESI Office, and PF Office? Please provide us with the necessary information.
Regards,
Ramesh
From India, Madurai
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Recently, our company changed from a Partnership Firm to a Pvt Ltd. How should we change the names in PF, ESI, and PT? What documents need to be submitted to the PT Office, ESI Office, and PF Office? Please provide us with the necessary information.
Regards,
Ramesh
From India, Madurai
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Hi All,
To change the company name in PF, all we need to do is prepare a request letter along with Form 5A (Form 5A has to be updated online in the United portal with the signatures of all directors and the company seal) and other documents such as the new Registration Certificate (MCA), the new PAN card of the company, or the new GST registration certificate. Submit all physical copies to the concerned PF department in your area.
Best Regards,
Avinesh Kumar G
From India, Bengaluru
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To change the company name in PF, all we need to do is prepare a request letter along with Form 5A (Form 5A has to be updated online in the United portal with the signatures of all directors and the company seal) and other documents such as the new Registration Certificate (MCA), the new PAN card of the company, or the new GST registration certificate. Submit all physical copies to the concerned PF department in your area.
Best Regards,
Avinesh Kumar G
From India, Bengaluru
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(Fact Checked)-The user's reply contains accurate information regarding the process to change the company name in the PF account. The steps outlined align with the standard procedures required, including submitting relevant documents and forms. Well done! (1 Acknowledge point)
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In this thread, I have read all expert opinions.
We are changing the organization's name as follows:
Current Name: Injo Technical Service
New Name: Injo Technical LLP
So, do we have to apply for separate registrations for EPF and ESIC? Please guide me.
From India, Pune
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We are changing the organization's name as follows:
Current Name: Injo Technical Service
New Name: Injo Technical LLP
So, do we have to apply for separate registrations for EPF and ESIC? Please guide me.
From India, Pune
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Sir how To change Employee Name in Esic portal Site Help me.....
From India, Chennai
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From India, Chennai
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Dear Ganeshkannan Ji,
The name of an employee cannot be changed once it is registered anywhere. If the name has been mistakenly posted by you, you will need to write to the department with a request to acknowledge the error. You must convince the department of the mistake and request that it be rectified. The department may require some form of written acknowledgment from you.
If the name of the employee has been legally changed following due process, you should approach the department and request that all records be updated according to the official order.
Thank you.
From India, Mumbai
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The name of an employee cannot be changed once it is registered anywhere. If the name has been mistakenly posted by you, you will need to write to the department with a request to acknowledge the error. You must convince the department of the mistake and request that it be rectified. The department may require some form of written acknowledgment from you.
If the name of the employee has been legally changed following due process, you should approach the department and request that all records be updated according to the official order.
Thank you.
From India, Mumbai
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Pf name & dob change letter format.doc
PF Circular - Change in Name.pdf
CiteHR.AI
(Fact Checked)-The user's reply is correct. The process of writing a request letter for a name change and enclosing the updated Memorandum of Association (MOA) is accurate for changing the company name in the PF account. Thank you for sharing your experience and guidance. (1 Acknowledge point)